Data Agreement Repository
| Agreement Number | Agreement Type | Data Recipients | Description | End Date | Search |
|---|---|---|---|---|---|
| USBE180056MA | Contract | Questar Assessment, Inc | The general purpose of this contract is to provide a new adaptive testing system that will build upon existing SAGE content and develop new content, as required, to provide assessments to Utah students in Grades 3 through 8 to meet state and federal accountability requirements. | 12/31/2019 | |
| USBE210089MA | Interagency Agreement | Utah Education Policy Center(UEPC) | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Education Policy Center(UEPC) is to facilitate USBE's ability to share data with UEPC for the purpose of audit or evaluations of federal or state funded programs. | 09/30/2026 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Education Policy Center(UEPC) is to facilitate USBE's ability to share data with UEPC for the purpose of audit or evaluations of federal or state funded programs. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code Sections 63I-5-401Outlines duties and powers of agency internal audit directors, including audit planning and reporting Justification Required by State Law Utah State Board of Education 04/10/2018 Amendment #1 Utah State Board of Education 10/25/2021 Personally identifiable student information Data Shared included relevant data points for the implementation of audit or evaluations of federal or state funded programs. Data Shared includes: Student Dynamic Indicators of Basic Early Literacy Skills (DIBELS) Data Student Grade Student LEA Student Date of Birth Statewide Student Identifier (SSID) USBE210089MA - UEPC.pdf USBE210089MA - Amd 1- UEPC.pdf |
| USBE210044CT | Contract | Nicole Reitz-Larsen | The purpose of this contract between the Utah State Board of Education and Nicole Reitz-Larsen is to provide targeted, ongoing, blended (local and online) professional learning for elementary teachers in rural contexts and rich curriculum modules that integrate science and computer science concepts to serve as models, then more rural teachers will be prepared and confident to engage students in these types of activities in their own classrooms. | 09/30/2022 | The purpose of this contract between the Utah State Board of Education and Nicole Reitz-Larsen is to provide targeted, ongoing, blended (local and online) professional learning for elementary teachers in rural contexts and rich curriculum modules that integrate science and computer science concepts to serve as models, then more rural teachers will be prepared and confident to engage students in these types of activities in their own classrooms. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).HB 227 Utah Computer Science Grant ActThis law established a grant program to improve computer science outcomes and course offerings, including providing effective training opportunities for licensed teachers. This aligns with the goal of preparing teachers to engage students in computer science activities. Justification Required by State Law Utah State Board of Education 12/17/2020 No Amendments De-identified student-level data Data shared includes relevant educator and student personal information for the purpose of incidental data sharing while participating in professional learnings are conducted onsite in LEAs. USBE210044CT - Nicole Reitz-Larsen |
| USBE180074MA | Contract | Lexia Learning Systems LLC | The purpose of this contract between the Utah State Board of Education and Lexia Learning Systems LLC is to provide an early interactive literacy software. | 08/04/2022 | The purpose of this contract between the Utah State Board of Education and Lexia Learning Systems LLC is to provide an early interactive literacy software. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading Amendments Justification Required by State Law Local Education Agency Decision Utah State Board of Education 06/07/2018 Amendment #1 USBE Staff 07/16/2018Amendment #2 USBE Staff 01/13/2020Amendment #3 USBE Staff 04/01/2020Amendment #4 USBE Staff 10/13/2022 Personally identifiable educator information,Personally identifiable student information Data shared included relevant data points for the creation and implementation of an early interactive literacy software. Relevant data points include: Student Name Statewide Student Identifier (SSID) Student School Information Student Literacy Assessment Information Educator Identification June 7, 2018 (Full Board) Meeting Minutes USBE180074MA Lexia Learning Systems LLC.pdfUSBE180074MA Amd 1 Lexia Learning Systems LLC.pdfUSBE180074MA Amd 2 Lexia Learning Systems LLC.pdfUSBE180074MA Amd 3 Lexia Learning Systems LLC.pdfUSBE180074MA Amd 4 Lexia Learning Systems LLC.pdf |
| USBE230079MOA | Memorandum of Understanding | Canyons School District; Salt Lake City School District; Jordan School District; Nebo School District; Ogden School District; Davis School District; Uintah School District | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE) and the following seven Local Education Agencies: Canyons School District, Salt Lake City School District, Jordan School District, Nebo School District, Ogden District, Davis School District, and Uintah School District is to provide, train, and assign literacy coaches to schools with low literacy achievement performance to provide early literacy coaching to teachers in kindergarten through grade 3. | 06/30/2024 | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE) and the following seven Local Education Agencies: Canyons School District, Salt Lake City School District, Jordan School District, Nebo School District, Ogden District, Davis School District, and Uintah School District is to provide, train, and assign literacy coaches to schools with low literacy achievement performance to provide early literacy coaching to teachers in kindergarten through grade 3. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Annotated (UCA) § 53E-3-1002(1)provide, train, and assign literacy coaches to schools with low literacy achievement performance to provide early literacy coaching to teachers in kindergarten through grade 3.Utah Administration Rule R277-326USBE shall provide the salary, benefits, and costs associated with employing the Coaches. This shall include providing each Coach a laptop, monitor, docking station, etc. USBE shall not be responsible to pay indirect costs, which are not allowable. Justification Required by State Law Utah State Board of Education 08/03/2023 Personally identifiable educator information,Personally identifiable student information Data shared includes relevant educator and student personal information for the purpose of incidental data sharing while providing professional learning to educators by analyzing data, implementing the science of reading, and collaborating with school leaders to improve classroom practices and achieve school-wide literacy goals. USBE230079MOA - Literacy Coaches.pdf |
| USBE180059IAA | Interagency Agreement | Utah Education Policy Center | The purpose of this agreement between the Utah State Board of Education and Utah Education Policy Center (UEPC) is to evaluate the implementation of the Utah Senate Bill 67 Partnership for Student Success Grant Program with six grantees, including the implementation of partnerships, data-sharing, ongoing communication, and alignment efforts to promote student success. The Partnerships for Student Success grant program is designed to improve educational outcomes for students who are economically disadvantaged by funding grantees to establish and strengthen community partnerships among school districts, businesses, government, and non-profit agencies. | 12/31/2020 | |
| USBE210091DA | Data Sharing Agreement | Utahns Against Hunger | The purpose of the data sharing agreement between the Utah State Board of Education(USBE) and Utahns Against Hunger is to disclose school-level data for the purposes of evaluating federally funded programs 7 C.F.R., Part 210 and 7 C.F.R., Part 220 and to identify schools and LEAs that are effectively improving breakfast access and participation. | 10/16/2022 | The purpose of the data sharing agreement between the Utah State Board of Education(USBE) and Utahns Against Hunger is to disclose school-level data for the purposes of evaluating federally funded programs 7 C.F.R., Part 210 and 7 C.F.R., Part 220 and to identify schools and LEAs that are effectively improving breakfast access and participation. This agreement does not involve the disclosure or use of Personally Identifiable Student Data. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).National School Lunch Program 7 C.F.R., Part 210 and 7 C.F.R., Part 220 Justification Required by State Law Required by Federal Law Utah State Board of Education 10/16/2017 Masked aggregate student data Data Shared included relevant data points for the implementation of disclosing school-level data for the purposes of evaluating federally funded programs. Data Shared includes: Local Education Agency (LEA) Id & Name Local Education Agency (LEA) Type October Enrollment Information Free/Reduced/Paid Breakfast and Lunch Number of Breakfast and Lunch Operating Days Average Dailey Participation (ADP) Breakfast and Lunch Community Eligibility Program (CEP) or Provision II Breakfast Meal Service Type October 12, 2017 (Full Board) Meeting Minutes USBE210091DA - Utahns Against Hunger.pdfUSBE210091DA-Amd 1 - Utahn's Against Hunger.pdf |
| USBE220054DA | Interagency Agreement | Utah Department of Health | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Department of Health is a function of providing Medicaid reimbursement for the rendering of covered related services in participating Local Education Agency’s (LEAs) to Medicaid members, the State requires this data to determine the portion of students enrolled in LEAs that are enrolled in Medicaid. | 06/30/2026 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Department of Health is a function of providing Medicaid reimbursement for the rendering of covered related services in participating Local Education Agency’s (LEAs) to Medicaid members, the State requires this data to determine the portion of students enrolled in LEAs that are enrolled in Medicaid. Legal Authority 34 CFR § 99.30, 20 U.S. Code § 1232g(b)(1), and 20 U.S. Code § 1232g(b)(2)(A). This data sharing is permitted under the parent consent provisions of the Family Education Rights and Privacy Act (FERPA).Utah Code Section 26B-5-113This section of the Utah Code specifically addresses the coordination between the Department of Health and USBE regarding Medicaid reimbursement for school-based health services and the potential for expanding these services beyond those specified in IEPs.Individuals with Disabilities Education Act (IDEA)This law mandates that interagency agreements be in place to ensure coordination and payment for health services provided to students under IDEA.Social Security Act (specifically Title XIX, governing Medicaid)This act and its related regulations dictate the requirements for Medicaid reimbursement, including for services provided in schools. Justification Required by State Law Required by Federal Law Utah State Board of Education 12/13/2021 Amendment #1 Utah State Board of Education 03/07/2022 Personally identifiable student information Data Shared included relevant data points for the implementation to provide Medicaid reimbursement for the rendering of covered related services in participating Local Education Agency’s (LEAs) to Medicaid members Data Shared includes: Statewide Student Identifier (SSID) Student Last Name Student First Name Student Date of Birth USBE220054DA - Utah Department of Health.pdfUSBE220054DA Amd. 1 - Utah Department of Health.pdf |
| USBE180062MOU | Data Sharing Agreement | Intermountain Healthcare WBL Program | The purpose of this Education Affiliation Agreement between the Utah State Board of Education and IHC Health Service, Inc to provide opportunities for students enrolled in a WBL Program to be exposed to a variety of career options associated with healthcare. | 01/01/2023 | The purpose of this Education Affiliation Agreement between the Utah State Board of Education and IHC Health Service, Inc to provide opportunities for students enrolled in a WBL Program to be exposed to a variety of career options associated with healthcare. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Local Education Agency Decision Utah State Board of Education 03/20/2018 Personally identifiable student information,De-identified student-level data Data shared includes relevant student personal information for the purpose of enrollment and incidental data sharing while participating in the WBL Program. USBE180062MOU IHC.pdf |
| USBE210001MA | Contract | LRP Publications | The purpose of this contract between the Utah State Board of Education and LRP Publications is to provide a Statewide Subscription for Special Ed Connection Publication. | 09/30/2025 | The purpose of this contract between the Utah State Board of Education and LRP Publications is to provide a Statewide Subscription for Special Ed Connection Publication. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA): laws, rulings and regulations for LEAs, USBE staff, and mediation contractorsRehabilitation Act, Special Ed Connection®: Section 508 compliant, so that information and data is electronically accessible to people with disabilities Justification Required by State Law Local Education Agency Decision Utah State Board of Education 09/02/2020 Amendment #1 Utah State Board of Education 11/16/2021 Personally identifiable student information Data Shared included relevant data points for the implementation of Statewide Subscription for Special Ed Connection Publication. Data Shared includes: Student Full Name Student Disability Information Student Accommodation Student District September 2th, 2020 (Full Board) Meeting Minutes USBE210001MA - LRP PublicationsUSBE210001MA -Amd 1 LRP Publications |
| USBE210073DA | Research Data Sharing Agreement | NATALIA PALACIOS, Ph.D.; NATALIE BOHLMANN, Ph.D.; ROSS LARSEN, Ph.D | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and Researchers NATALIA PALACIOS, Ph.D.; NATALIE BOHLMANN, Ph.D.; AND ROSS LARSEN, Ph.D. is to leverage state data to explore differences in Spanish speaking ELs' achievement related to language program experienced in the early elementary period. Additionally, Utah is one of the first states to systematically offer DLI instruction, which is thought to benefit ELs by leveraging student's home language and the language of instruction to support long-term learning. | 10/30/2026 | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and Researchers NATALIA PALACIOS, Ph.D.; NATALIE BOHLMANN, Ph.D.; AND ROSS LARSEN, Ph.D. is to leverage state data to explore differences in Spanish speaking ELs' achievement related to language program experienced in the early elementary period. Additionally, Utah is one of the first states to systematically offer DLI instruction, which is thought to benefit ELs by leveraging student's home language and the language of instruction to support long-term learning. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 08/19/2019 Amendment #1 Utah State Board of Education Amendment #2 Utah State Board of Education Amendment #3 Utah State Board of Education Amendment #3 Utah State Board of Education Personally identifiable student information Data Shared included relevant data points for the implementation to leverage state data to explore differences in Spanish speaking ELs' achievement related to language program experienced in the early elementary period. Data Shared Includes: Local education Agency (LEA) Number Schedule Year Type Educator Name Statewide Student Identifier (SSID) Student Birth Date Student Gender Student Ethnicity Student Economic Disadvantage Status Student FRPL Status Student Migrant Status Student Immigrant Status Student Homeless Status Student English Language Learner (ELL) Status Student Native Language Student Reading Grade Level Student WIDA ACCESS score Student RISE/SAGE scores ELA Student RISE/SAGE scores Math Student AAPL score August 06, 2020 (Full Board) Meeting Minutes USBE210073DA Palacios_Bohlmann_Larsen.pdfUSBE210073DA Amd. 1 - Palacios_Bohlmann_Larsen.pdfUSBE210073DA Amd. 2 - Palacios_Bohlmann_Larsen.pdfUSBE210073DA Amd. 3 - Palacios_Bohlmann_Larsen.pdfUSBE210073DA Amd. 4 - Palacios_Bohlmann_Larsen.pdf |
| USBE220036DA | Interagency Agreement | Utah Department of Health | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Department of Health is due to the Utah Department of Health (UDOH) being authorized to collect Data from USBE under Utah Code 26-6-3 when necessary in undertaking public health efforts to interrupt transmission of COVID-19 infections in the school environment, throughout the school population and to others having contact with school populations. | 12/31/2024 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Department of Health is due to the Utah Department of Health (UDOH) being authorized to collect Data from USBE under Utah Code 26-6-3 when necessary in undertaking public health efforts to interrupt transmission of COVID-19 infections in the school environment, throughout the school population and to others having contact with school populations. Legal Authority 34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code 26-6-3When necessary in undertaking public health efforts to interrupt transmission of COVID-19 infections in the school environment Justification Required by State Law Utah State Board of Education 09/19/2021 Personally identifiable student information Data Shared included relevant data points for the implementation to collect Data from USBE under Utah Code 26-6-3 when necessary in undertaking public health efforts to interrupt transmission of COVID-19 infections in the school environment, throughout the school population and to others having contact with school populations. Data Shared includes: Enrollment of Students Including; Full Name Date of Birth Gender USBE220036DA - Department of Health.pdf |
| 176221MA | Contract | Multidimensional Software Creations | The purpose of this contract between the Utah State Board of Education and Multidimensional Software Creations is to develop a web-based Individuals with Disabilities Education Act (IDEA) Developmental Observation Tool (DOT) using an existing hard copy Developmental Observation Tool (DOT) provided by the Utah State Board of Education. | 06/30/2021 | The purpose of this contract between the Utah State Board of Education and Multidimensional Software Creations is to develop a web-based Individuals with Disabilities Education Act (IDEA) Developmental Observation Tool (DOT) using an existing hard copy Developmental Observation Tool (DOT) provided by the Utah State Board of Education. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) Rule R277-404-9 Requirements for Assessments of Student Achievement UCA 53E-3-401(4) Justification Required by State Law Local Education Agency Decision Utah State Board of Education 12/16/2016 Amendment #1 Utah State Board of Education 01/29/2018Amendment #2 Utah State Board of Education 12/07/2020 Personally identifiable student information Data Shared included relevant data points for the implementation to develop a web-based Developmental Observation Tool (DOT) using an existing hard copy provided by the Utah State Board of Education. Data Shared includes: Student Name Statewide Student Identifier (SSID) Student Date of Birth Student School Student Assessment Data 176221MA Multidimensional Software Creations, LLC176221MA Amd 1 Multidimensional Software Creations, LLC176221MA Amd 2 Multidimensional Software Creations, LLC |
| USBE190082MA | Contract | ACT Inc | The purpose of this contract between the Utah State Board of Education and ACT inc is to provide a college readiness assessment (the ACT) to students in Grade 11. | 06/30/2027 | The purpose of this contract between the Utah State Board of Education and ACT inc is to provide a college readiness assessment (the ACT) to students in Grade 11. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Every Student Succeeds Act (ESSA)Provide all children significant opportunity to receive a fair, equitable, and high-quality education, and to close educational achievement gaps.53E-4-305(2)-College Readiness AssessmentsEstablishes the requirement to adopt a college readiness assessment for secondary students that is the college readiness assessment most commonly submitted to local universities. Justification Required by State Law Required by Federal Law Utah State Board of Education 06/06/2019 Amendment #1 USBE Staff 04/17/2020Amendment #2 USBE Staff 05/27/2020Amendment #3 USBE Staff 01/23/2022Amendment #4 USBE Staff 09/16/2022Amendment #5 USBE Staff 06/15/2023 Personally identifiable educator information,Personally identifiable student information Data shared includes relevant data points for the administration of the ACT. Data points include: Student Names Student School Student Grade Student Accessibility Information Administering Educator Name Student English Language Learner Status June 6, 2019 (Full Board) Meeting Minutes USBE190082MA ACT Inc.pdfUSBE190082MA Amd 1 ACT Inc.pdfUSBE190082MA Amd 2 ACT Inc.pdfUSBE190082MA Amd 3 ACT Inc.pdfUSBE190082MA Amd 4 ACT Inc.pdfUSBE190082MA Amd 5 ACT Inc.pdf |
| 15-MOU-0053 | Memorandum of Understanding | Utah Department of Workforce Services; Utah State Office of Rehabilitation | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE), Utah department of Workforce Services (DWS) , and Utah State Office of Rehabilitation (USOR) is to enter into an information sharing agreement governing access to and disclosure of information for evaluating and reporting education and workforce information for common clients. | 09/30/2025 | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE), Utah Department of Workforce Services (DWS) , and Utah State Office of Rehabilitation (USOR) is to enter into an information sharing agreement governing access to and disclosure of information for evaluating and reporting education and workforce information for common clients. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code Annotated Subsection 636-2-206(2)Workforce Innovation and Opportunity Act, 29 USC§ 3122(d)(ll)(B), and§ 3123(b)(14)requires the local workforce development board to coordinate activities with education and training providers, including local agencies administering plans under title I of the Rehabilitation Act of 1973, and enter cooperative agreements with such entities to enhance the provision of services to individuals with disabilities, including sharing of information regarding individuals with a barrier to employment. Justification Required by State Law Utah State Board of Education 03/23/2016 Amendment #1 Utah State Board of Education 01/27/2020 De-identified student-level data Data Shared included relevant data points for the implementation of enter into an information sharing agreement governing access to and disclosure of information for evaluating and reporting education and workforce information for common clients. Data Shared includes: Program Outcomes Completion Dates Grades Academic Level Gains Educational Functioning Level (EFL) Gains Contact Hours (Instructional or Non-Instructional) Age Adult Basic Education (ABE) Adult High School Completion (AHSC) English Language Learner (ELL) Disability (self-declared) SSN (if available) Closure Reason(s) and Date(s) Transition to post-secondary or UCAT High School Equivalency Diploma and Carnegie Unit Diploma Funding source/code (K-12/Adult Ed) Academic Assessment(s) and Date(s) March 17, 2016 (Full Board) Meeting Minutes August 01, 2019 (Full Board) Meeting Minutes 15-MOU-0053 Agreement (combined - original and amendment 1).pdf |
| USBE230037IAA | Interagency Agreement | Department of Workforce Services | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Department of Workforce Services (DWS) is to reimburse USBE for allowable administrative costs incurred in providing student information data to DWS under Data Sharing Agreement #20- MOU-0176, which allows DWS to utilize the data to determine household eligibility for Pandemic Electronic Benefits Transfer (EBT). | 09/30/2023 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Department of Workforce Services (DWS) is to reimburse USBE for allowable administrative costs incurred in providing student information data to DWS under Data Sharing Agreement #20- MOU-0176, which allows DWS to utilize the data to determine household eligibility for Pandemic Electronic Benefits Transfer (EBT). Legal Authority 34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA).Section 4601 of the Continuing Appropriations Act, 2021Allows for reimbursement of allowable administrative costs incurred by the agencies within each State that operate the Supplemental Nutrition Assistance Program (SNAP) and the Child Nutrition National School Lunch Program. Justification Required by State Law Utah State Board of Education 11/29/2022 Amendment #1 Utah State Board of Education 06/15/2023 Personally identifiable student information Data Shared included relevant data points for the implementation to provide student information data with the Department of Workforce Services (DWS) for the purpose of allowing DWS to utilize the data to determine household eligibility for Pandemic EBT benefits. Data Shared includes: First and Last Name of Household Guardian Number of Eligible Children in Household First and Last Name of Each Eligible Child in the Household Date of Birth of Each Eligible Child Address of Household on record with the School District Mailing Address if different than Address on record Child's Free or Reduced Eligibility Status Child's Enrollment in community Eligibility Provision School or Provision 2 School USBE230037IAA DWS P-EBT Reimbursement.pdf USBE230037IAA Amd 01 DWS P-EBT Reimbursement.pdf |
| 166095MA | Contract | Snapp Studios LLC | The purpose of this contract between the State Board of Education and Snapp Studios, LLC, is to provide Moneo Drive, off-the-shelf software system that supports the setup, management, conducting, and tracking of driver education. | 08/31/2020 | The purpose of this contract between the Utah State Board of Education and Snapp Studios, LLC, is to provide Moneo Drive, off-the-shelf software system that supports the setup, management, conducting, and tracking of driver education. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).53G-10-503 Driver education funding Justification Utah State Board of Education Decision Local Education Agency Decision Utah State Board of Education 08/07/2015 No Amendments Personally identifiable educator information,Personally identifiable student information Included data shared for the registering and administering of an in-class software for the purpose of driver education. Relevant data points include: Student Name Student Phone Number School Schedule Information Driver Education Educator Information Information on Practice Drives with Educator and Parents Date/Time of Drive Duration of Drive Maneuvers Practiced during Drive August 6, 2015 (Full Board) Meeting Minutes 166095MA Snapp Studios LLC.pdf |
| USBE210036MA | Contract | Edwin L. Litteneker | The purpose of this contract between the Utah State Board of Education and Edwin L. Litteneker is to provide Individuals with Disabilities Education Act (IDEA) dispute resolution services. Applicable laws require the State of Utah to provide certain dispute resolution resources to such families at no cost. Accordingly, the Utah State Board of Education (USBE) is entering into this Contract with Edwin L. Litteneker to be the Due Process Hearing Officer. | 09/30/2025 | The purpose of this contract between the Utah State Board of Education and Edwin L. Litteneker is to provide Individuals with Disabilities Education Act (IDEA) dispute resolution services. Applicable laws require the State of Utah to provide certain dispute resolution resources to such families at no cost. Accordingly, the Utah State Board of Education (USBE) is entering into this Contract with Edwin L. Litteneker to be the Due Process Hearing Officer. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Administrative Code R277-60953E-7-208- Special Education Dispute Resolution Utah law specifically addresses special education dispute resolution, rulemaking, due process hearings, and the right to appeal. It mandates that the Utah State Board of Education (USBE) make rules to allow for prompt, fair, and final resolution of disputes related to special education, establish procedural safeguards meeting the requirementsIndividuals with Disabilities Education Act (IDEA) 20 U.S.C. Sec. 1415Establish timelines for dispute resolution Justification Required by State Law Required by Federal Law Utah State Board of Education 10/01/2020 No Amendments De-identified student-level data Data shared in completion of this agreement included relevant data points for individual students and teachers involved in dispute resolutions overseen by the contracted individual. October 1st, 2020 (Full Board) Meeting Minutes USBE210036MA - Edwin L. Litteneker |
| USBE220081MOA | Memorandum of Understanding | Canyons School District; Salt Lake City School District; Jordan School District; Granite School District | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE) and the following four Local Education Agencies: Canyons School District, Salt Lake City School District, Jordan School District and Granite School District is to provide, train, and assign literacy coaches to schools with low literacy achievement performance to provide early literacy coaching to teachers in kindergarten through grade 3. | 06/30/2023 | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE) and the following four Local Education Agencies: Canyons School District, Salt Lake City School District, Jordan School District and Granite School District is to provide, train, and assign literacy coaches to schools with low literacy achievement performance to provide early literacy coaching to teachers in kindergarten through grade 3. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Annotated (UCA) § 53E-3-1002(1)provide, train, and assign literacy coaches to schools with low literacy achievement performance to provide early literacy coaching to teachers in kindergarten through grade 3.Utah Administration Rule R277-326USBE shall provide the salary, benefits, and costs associated with employing the Coaches. This shall include providing each Coach a laptop, monitor, docking station, etc. USBE shall not be responsible to pay indirect costs, which are not allowable. Justification Required by State Law Utah State Board of Education 09/26/2022 Personally identifiable educator information,Personally identifiable student information Data shared includes relevant educator and student personal information for the purpose of incidental data sharing while providing professional learning to educators by analyzing data, implementing the science of reading, and collaborating with school leaders to improve classroom practices and achieve school-wide literacy goals. USBE220081MOA - Literacy Coaches.pdf |
| USBE230034MA | Contract | LeadershipEnergies, LLC | The purpose of this contract between the Utah State Board of Education and LeadershipEnergies, LLC is to provide Comprehensive Needs Assessment/Root Cause Analysis and progress monitoring services. Pursuant to Code and Rule, the Utah State Board of Education (USBE) issued a Request for Proposals (RFP) seeking multiple vendors to provide comprehensive needs assessment and root cause analysis and progress monitoring services for two categories of schools. | 06/30/2025 | The purpose of this contract between the Utah State Board of Education and LeadershipEnergies, LLC is to provide Comprehensive Needs Assessment/Root Cause Analysis and progress monitoring services. Pursuant to Code and Rule, the Utah State Board of Education (USBE) issued a Request for Proposals (RFP) seeking multiple vendors to provide comprehensive needs assessment and root cause analysis and progress monitoring services for two categories of schools. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code § 53E-5-301State accountability system This section requires the Utah State Board of Education (USBE) to establish a statewide school accountability system to measure performance and determine which schools need support. It mandates that schools designated for comprehensive support develop improvement plans.Utah Code § 53E-5-303Improvement plan for certain schools This provision outlines the requirements for schools that have been designated for improvement, including the submission of a plan to the USBE. This plan is based on an analysis of school data.Utah Code § 53E-5-304School turnaround plans This code applies to schools with consistently low performance. It specifies the requirements for developing and implementing a turnaround plan, a more intensive version of the improvement plan.Utah Code § 53E-5-305Board review and approval of improvement or turnaround plans This section empowers the USBE to review, approve, or deny the improvement plans submitted by local education agencies (LEAs).Utah Administrative Rule R277-920School Improvement and Turnaround This rule provides the specific framework and operational details for the school improvement process, including requirements for LEAs and the USBE. It establishes the process for a local education board to submit an improvement plan to the USBE and the criteria for review. Justification Required by State Law Utah State Board of Education 11/03/2022 Amendment #1 Utah State Board of Education 09/19/2023Amendment #2 Utah State Board of Education 06/20/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of Comprehensive Needs Assessment/Root Cause Analysis and progress monitoring services. Data Shared includes: Student Demographics Name Race Gender Statewide Student Identifier (SSID) Student Disability Information Student School Student Grade Student Performance Data November 03, 2022 (Full Board) Meeting Minutes USBE230034MA - LeadershipEnergies.pdf USBE230034MA Amd. 1 - LeadershipEnergies.pdf USBE230034MA Amd. 2 - LeadershipEnergies.pdf |
| 176445MA | Contract | GED Testing Services LLC | The purpose of this contract between the Utah State Board of Education and GED Testing Services LLC is to provide GED High School Equivalency Exams. | 02/15/2022 | The purpose of this contract between the Utah State Board of Education and GED Testing Services LLC is to provide GED High School Equivalency Exams. Legal Authority 34 CFR § 99.30, 20 U.S. Code § 1232g(b)(1), and 20 U.S. Code § 1232g(b)(2)(A). This data sharing is permitted under the parent consent provisions of the Family Education Rights and Privacy Act (FERPA). Utah Code Section 53E-9-309Utah Code R277-702: Procedures for the Utah High School Completion Justification Required by State Law USBE Staff 05/17/2017 Personally identifiable student information Data Shared included relevant data points for the implementation of GED High School Equivalency Exams. Data Shared includes: Student Name Student Date of Birth Student Email Optional: transcript from previous school 176445MA GED Testing Services LLC.pdf |
| USBE200049IAA | Interagency Agreement | Utah Education Policy Center | The purpose of this interagency agreement between the Utah State Board of Education and Utah Education Policy Center (UEPC) is for UEPC to identify factors that maximize the effectiveness of kindergarten and the outcomes that are expected with different kindergarten structures and features. | 06/30/2021 | The purpose of this interagency agreement between the Utah State Board of Education and Utah Education Policy Center (UEPC) is for UEPC to identify factors that maximize the effectiveness of kindergarten and the outcomes that are expected with different kindergarten structures and features.Research Objectives and Study goals are: (1) document the implementation and outcomes of half-day, extended-day, and full-day kindergarten class types in the state of Utah; and (2) examine various issues that have been raised in the full-day versus half-day kindergarten discussion. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). House Bill (H.B.) 408: Public Education Amendments 2018 Justification Required by State Law USBE Staff 04/11/2020 Personally identifiable student information,Un-masked aggregate student data Data shared include relevant data points for identifying factors that maximize the effectiveness of kindergarten. Data points include: Student Attendance (Full or Half Day Kindergarten) Student Dynamic Indicators of Basic Early Literacy Skills (DIBELS), English Language Arts (ELA), Math, and Science Score Information Student Gender Student Age Student SES Student Race Student English Language Learner Status Student Special Needs Status School Demographic Information Student Title I Status School Charter Status School Urbanicity School Size USBE200049IAA - University of Utah UEPC.pdf |
| USBE220065IAA | Interagency Agreement | Utah Education and Telehealth Network | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Education and Telehealth Network (UETN) is for UETN to produce a bi-weekly short program to highlight and teach best practices for technology integration in the Utah classroom. With the new education technology competencies as a guide, UETN technology trainers lead viewers through identifying the competency, a highlight from a Utah classroom of that particular practice, and follow with practical resources on how to incorporate that strategy. | 12/31/2023 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Education and Telehealth Network (UETN) is for UETN to produce a bi-weekly short program to highlight and teach best practices for technology integration in the Utah classroom. With the new education technology competencies as a guide, UETN technology trainers lead viewers through identifying the competency, a highlight from a Utah classroom of that particular practice, and follow with practical resources on how to incorporate that strategy. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision USBE Staff 07/09/2022 Amendment #1 USBE Staff 12/31/2022Amendment #2 USBE Staff 07/12/2023 Personally identifiable educator information,Personally identifiable student information All data used in the production of the monthly ULEAD bright-spot/promising practices videos will come from published ULEAD, USBE, and/or LEA data. Data may include student images and stories in interviews, and LEA staff names, images, and stories. USBE220065IAA - Utah Education and Telehealth Network UETN.pdfUSBE220065IAA Amd. 1 - Utah Education and Telehealth Network UETN.pdfUSBE220065IAA Amd. 2 - Utah Education and Telehealth Network UETN.pdf |
| USBE250041MA | Contract | Amy Spencer Groll | The purpose of this contract between the Utah State Board of Education (USBE) and Amy Spencer Groll is to provide UPIPS Mentoring and Monitoring Services. | 01/08/2030 | The purpose of this contract between the Utah State Board of Education (USBE) and Amy Spencer Groll is to provide UPIPS Mentoring and Monitoring Services. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) 20 U.S.C.§1400;USBE SER VIII.C and DThe Utah State Board of Education Special Education Services (USBE SES) staff has the responsibility of monitoring compliance with federal and state requirements Justification Required by State Law Required by Federal Law Utah State Board of Education 02/02/2025 Personally identifiable educator information,Personally identifiable student information Data shared include relevant data points for the monitoring and mentoring of the Utah Special Education Program Improvement Planning System (UPIPS). In the contractor's role, they evaluated LEA compliance with state law which included a review and analysis of data. As such, data points likely included: Student Names Student Disability Status Student School Student Grade Level Educator Names Educator Schools Educator Contact Information February 06, 2025 (Full Board) Meeting Minutes USBE250041MA - Amy Spencer Groll - UPIPS |
| USBE220008MA | Contract | Arcadia Guided Outdoor Education | The purpose of this contract between the Utah State Board of Education and Arcadia Guided Outdoor Education is to provide services for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss under the Emergency Assistance for Non-Public Schools Fund (EANS Fund). | 06/30/2026 | The purpose of this contract between the Utah State Board of Education and Arcadia Guided Outdoor Education is to provide services for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss under the Emergency Assistance for Non-Public Schools Fund (EANS Fund). Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). The Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSA)signed into law on December 27, 2020 and provides an additional $2.75 billion nationally for the Emergency Assistance for Non-Public Schools Fund (EANS Fund). Justification Required by Federal Law Utah State Board of Education 08/17/2021 Amendment #2 Utah State Board of Education 10/17/2023 Personally identifiable student information Data Shared included relevant data points for the implementation of services for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss under the Emergency Assistance for Non-Public Schools Fund (EANS Fund). Data Shared includes: Statewide Student Identifier (SSID) Student Full Name Student LEA Student Grade Student Date of Birth USBE220008MA - Arcadia EANS.pdfUSBE220008MA - Amd 2 Arcadia EANS.pdf |
| USBE240045CT | Contract | Alliance for Choice in Education dba ACE Scholarships | The purpose of this contract between the Utah State Board of Education (USBE) and Alliance for Choice in Education dba ACE Scholarships is to provide Utah Fits All Scholarship Program Manager. The Utah Fits All Scholarship Program Manager is to administer the Utah Fits All Scholarship Program. | 06/30/2028 | The purpose of this contract between the Utah State Board of Education (USBE) and Alliance for Choice in Education dba ACE Scholarships is to provide Utah Fits All Scholarship Program Manager. The Utah Fits All Scholarship Program Manager is to administer the Utah Fits All Scholarship Program per Utah Code Annotated § 53F-6 Part 4. Legal Authority 34 CFR § 99.30, 20 U.S. Code § 1232g(b)(1), and 20 U.S. Code § 1232g(b)(2)(A). This data sharing is permitted under the parent consent provisions of the Family Education Rights and Privacy Act (FERPA). Utah Code Annotated § 53F-6 Part 4 Justification Required by State Law Utah State Board of Education 11/07/2023 Amendment #1 Utah State Board of Education 05/28/2024Amendment #2 Utah State Board of Education 06/15/2024 Personally identifiable student information Data Shared included relevant data points for the implementation of Utah Fits All Scholarship Program Manager. Data Shared includes: Student Name Statewide Student Identifier (SSID) Enrollment status: Part time (# of hours) Full-time Public-school enrollment no more than three times per school year Special Education Status Student use of the Carson Smith scholarships Student Grade Level Student Graduation Status for Eligibility Student Race Student Gender Student Ethnicity Student School Name Student Address Utah Division of Professional Licensure for provider verification of license or certification Utah Department of Workforce Services to determine if an applicant has already been income qualified for participation in assistance programs like SNAP, TANF, etc Utah State Tax Commission for income verification Utah GIS system to ascertain geographically assigned LEA November 02, 2023 (Full Board) Meeting Minutes USBE240045CT - ACE Scholarships.pdfUSBE240045CT Amd. 1 - ACE Scholarships.pdfUSBE240045CT Amd. 2 - ACE Scholarships.pdf |
| 180056MOU | Data Sharing Agreement | Utah Data Research Center | The purpose of this agreement between the Utah State Board of Education and Utah Data Research Center (UDCR) is to designate the Utah Data Research Center as their individual and collective agent or authorized representative as the case for the purpose of holding and dealing with data. Providing such data will support the formation of evidence-based research, and policy for the state of Utah through longitudinal record matching also support research for developing public policies, evaluation of State and Federal program, improving the quality of instruction and education in Utah. | 06/30/2022 | The purpose of this agreement between the Utah State Board of Education and Utah Data Research Center (UDCR) is to designate the Utah Data Research Center as their individual and collective agent or authorized representative as the case for the purpose of holding and dealing with data. Providing such data will support the formation of evidence-based research, and policy for the state of Utah through longitudinal record matching also support research for developing public policies, evaluation of State and Federal program, improving the quality of instruction and education in Utah. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA).UCA 35A-14-301 Utah Data Research ActWhich specifically authorizes the UDRC to collect and hold data for "Participating Entitles". Justification Required by State Law Utah State Board of Education 06/12/2018 Personally identifiable student information Data Shared included relevant data points for the implementation to support research for developing public policies, evaluation of State and Federal program, improving the quality of instruction and education in Utah. Data Shared includes, but not limited to: Student Full Name Student Address Student Date of Birth Student Social Security Number 180056MOU DWS.pdf |
| USBE210071IAA | Interagency Agreement | Utah Systems of Higher Education (USHE) | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Systems of Higher Education (USHE) is for Concurrent Enrollment Reporting and Analysis--USHE is required by statute to report on the students who participate in concurrent enrollment at our institutions. This requires data matching across USHE and USBE. Career and Technical Education Reporting and Analysis--the federal Perkins program requires USHE to report on K12 students who receive technical education at a USHE institution through concurrent enrollment. College and Career Readiness Reporting and Analysis--required reporting for the Every Student Succeeds Act. USHE provides LEAs and schools with aggregated annual reports on their students' enrollment in higher education institutions. This would also include analysis related to state scholarships such as T.H.Bell. | 12/31/2025 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Systems of Higher Education (USHE) is for Concurrent Enrollment Reporting and Analysis--USHE is required by statute to report on the students who participate in concurrent enrollment at our institutions. This requires data matching across USHE and USBE. Career and Technical Education Reporting and Analysis--the federal Perkins program requires USHE to report on K12 students who receive technical education at a USHE institution through concurrent enrollment. College and Career Readiness Reporting and Analysis--required reporting for the Every Student Succeeds Act. USHE provides LEAs and schools with aggregated annual reports on their students' enrollment in higher education institutions. This would also include analysis related to state scholarships such as T.H.Bell. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code 53F-2-409Utah Code 53E-10-308Every Student Succeeds Act (ESSA)Federal Perkins program (Perkins V) Justification Required by Federal Law Required by State Law Utah State Board of Education 04/16/2020 Personally identifiable student information,De-identified student-level data,Un-masked aggregate student data Data Shared included relevant data points for the implementation of Concurrent Enrollment Reporting and Analysis, Career and Technical Education Reporting and Analysis, and College and Career Readiness Reporting and Analysis. Data Shared includes: Student Enrollment and Demographics Career and Technical Education (CTE) Enrollment College and Career Readiness Indicators April 16, 2020 (Full Board) Meeting Minutes USBE210071IAA - USHE-USBE Interagency Data Sharing Agreement.pdf |
| USBE250010MA | Contract | Lightspeed Solutions LLC | The purpose of this contract between the Utah State Board of Education (USBE) and Lightspeed Solutions LLC is to provide an education technology management system at a state and local level. | 06/30/2029 | The purpose of this contract between the Utah State Board of Education (USBE) and Lightspeed Solutions LLC is to provide an education technology management system at a state and local level. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Required by State Law Utah State Board of Education Decision Utah State Board of Education 09/15/2024 Personally identifiable educator information,Personally identifiable student information Data Shared included relevant data points for the implementation of an education technology management system at a state and local level. Data Shared Includes: Student Name Student Email Address Student Grades School Name Student Courses Student Classes Student Subjects Student Enrollment September 05, 2024 (Full Board) Meeting Minutes USBE250010MA - Lightspeed Solutions LLC.pdf |
| USBE180096MA | Contract | NCS Pearson Inc | The purpose of this contract between the Utah State Board of Education and NCS Pearson is to provide a high school assessment for students in Grades 9 and 10. | 10/31/2028 | The purpose of this contract between the Utah State Board of Education and NCS Pearson is to provide a high school assessment for students in Grades 9 and 10. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).53E-4-303- Utah standards assessments -- Administration -- Review committeeS.B. 39 Education Testing Amendments Justification Required by State Law Required by Federal Law Utah State Board of Education 06/07/2018 Amendment #1 Utah State Board of Education 11/12/2019 Personally identifiable educator information,Personally identifiable student information Data shared included relevant data points for the implementation of a high school assessment for students in Grades 9 and 10. Data shared included: Statewide Student Identifier (SSID) Student Full Name Student Date of Birth Student School Name and Code Student District Name and Code Student Enrolled Grade Student Race/Ethnicity Student Gender Student Disability Status Student Socioeconomic Status Student English Language Learner Status Student Form Code Student Item Response on all operational items in the Hybrid test which could indicate whether an item is omitted or not Student Item Scores on all operational items in the Hybrid test Student Item Latency on all operational items in the Hybrid test Student Raw Score of the Aspire Items Student Raw Score of the Hybrid test Student Scale Score of the Hybrid test Item/test level data Form code Item position Item ID Key ItemStatus (OP / PT) Item Type (MC/TE) Reporting category An indicator of whether the item is from Aspire June 7, 2018 (Full Board) Meeting Minutes USBE180096MA NCS Pearson.pdfUSBE180096MA Amd 1 NCS Pearson.pdf |
| 176135MA | Contract | D. Scott Cook | The purpose of this contract between the Utah State Board of Education and D. Scott Cook is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 06/30/2021 | The purpose of this contract between the Utah State Board of Education and D. Scott Cook is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 09/08/2016 No Amendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. September 8th, 2016 (Full Board) Meeting Minutes 176135MA Dr Scott Cook.pdf |
| USBE200033MA | Contract | YouScience,LLC (formerly Precision Exams LLC) | The purpose of this contract between the Utah State Board of Education and YouScience,LLC (formerly Precision Exams LLC) is to provide the development, delivery, and reporting of a general financial literacy assessment. | 01/31/2030 | The purpose of this contract between the Utah State Board of Education and YouScience,LLC (formerly Precision Exams LLC) is to provide the development, delivery, and reporting of a general financial literacy assessment. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA).53E-3-505(3)- Financial and Economic Literacy Education.R277-704(3)- Financial and Economic Literacy:Integration into Core CurriculumUtah Code Sections 53A-13-108 and 53A-13-110 Justification Required by State Law Utah State Board of Education 01/08/2020 Amendment 1 Utah State Board of Education 03/02/2025 Personally identifiable educator information,Personally identifiable student information Data shared includes relevant data points for the development, delivery, and reporting of a general financial literacy assessment. Data points include: Student Name Student Grade Level Student School Information Student English Language Learner Status Educator Name Educator Course Information January 8, 2020 (Full Board) Meeting Minutes USBE200033MA Precision Exams, LLC.pdfUSBE200033MA Amd 1 Precision Exams, LLC.pdf |
| USBE210113MA | Contract | Lexia Learning | The purpose of this contract between the Utah State Board of Education and Lexia Learning is to provide multi-language learning software for K-5. | 06/30/2026 | The purpose of this contract between the Utah State Board of Education and Lexia Learning is to provide multi-language learning software for K-5. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading AmendmentUtah Code 53F-2-410Places increased attention upon the educational needs of Multilingual Learners in the state’s K-12 educational system. Justification Required by State Law Utah State Board of Education 07/08/2021 Amendment #1 Utah State Board of Education 10/11/2021Amendment #2 Utah State Board of Education 02/10/2023 Personally identifiable educator information,Personally identifiable student information Data shared included relevant data points for the implementation of a multi-language learning software for K-5. Data points included: Student Full Name Student Date of Birth Student Gender Student Race/Ethnicity Student School Enrollment Student Grade Level Student English Language Status Teacher Name USBE210113MA - Lexia Learning.pdfUSBE210113MA - Amd 1 Lexia Learning.pdfUSBE210113MA - Amd 2 Lexia Learning.pdf |
| USBE230015IAA | Interagency Agreement | Utah Department of Transportation, Zero Fatalities | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Department of Transportation, Zero Fatalities is for Zero Fatalities to provide a one-hour presentation to public schools regarding driving behaviors, Utah Graduated Driving Laws (GDL) laws, and parental involvement. | 06/30/2027 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Department of Transportation, Zero Fatalities is for Zero Fatalities to provide a one-hour presentation to public schools regarding driving behaviors, Utah Graduated Driving Laws (GDL) laws, and parental involvement. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Local Education Agency Decision Utah State Board of Education 02/10/2023 Personally identifiable student information Data Shared included relevant data points for the implementation of attendance to the one-hour presentation to public schools regarding driving behaviors, Utah Graduated Driving Laws (GDL) laws, and parental involvement. Data Shared includes: Student Full Name USBE230015IAA - UDOT Zero Fatalities.pdf |
| USBE230003MA | Contract | Lexia Learning Systems LLC | The purpose of this contract between the Utah State Board of Education and Lexia Learning Systems LLC is to provide an Early Interactive Software Program. | 06/30/2027 | The purpose of this contract between the Utah State Board of Education and Lexia Learning Systems LLC is to provide an Early Interactive Software Program. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading AmendmentsUtah Code Annotated § 53F-4-203The Utah State Board of Education (USBE) issued a Request for Proposals (RFP) seeking qualified vendor(s) to provide interactive early reading software for literacy instruction and assessment for students in Kindergarten, 1st, 2nd, and 3rd grades. Justification Required by State Law Local Education Agency Decision Utah State Board of Education 08/15/2022 Personally identifiable student information Data Shared included relevant data points for the implementation to provide services for the K-3 early Intervention Program. Data Shared includes: Statewide Student Identifier (SSID) Student Grade Level Student School Program Usage Information USBE230003MA - Lexia Learning Systems.pdf |
| 176144MA | Contract | Patrick L. Tanner | The purpose of this contract between the Utah State Board of Education and Patrick L. Tanner is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 08/31/2021 | The purpose of this contract between the Utah State Board of Education and Patrick L Tanner is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 09/08/2016 No Amendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. September 8th, 2016 (Full Board) Meeting Minutes 176144MA Patrick L.pdf |
| USBE210077DA | Research Data Sharing Agreement | Patrick Bayer (Duke University Researcher) | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and Patrick Bayer (Duke University Researcher) is to understand whether drug-free school zone laws protect children from exposure to drugs. If so, we seek to understand if they impact student outcomes, such as achievement, attainment, and graduation, and if they shape student behavior, such as attendance and suspension incidence. The effects of this policy on student outcomes are not straightforward as their effectiveness depends on the way the policy was designed to shape crime deterrence close to schools. | 01/15/2024 | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and Patrick Bayer (Duke University Researcher) is to understand whether drug-free school zone laws protect children from exposure to drugs. If so, we seek to understand if they impact student outcomes, such as achievement, attainment, and graduation, and if they shape student behavior, such as attendance and suspension incidence. The effects of this policy on student outcomes are not straightforward as their effectiveness depends on the way the policy was designed to shape crime deterrence close to schools. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 02/04/2021 Personally identifiable student information,De-identified student-level data Data Shared included relevant data points for the implementation of whether drug-free school zone laws protect children from exposure to drugs. Data Shared from 2005 through 2019 includes: Attendance Information; may include enrollment days, attendance days, or enrollment history Misconduct or Discipline Information; may include suspensions, or expulsions Academic Achievement; may include standardized test scores, GPA, graduation and dropout status Demographics; may include gender, race/ ethnicity, age, free or reduced price lunch program (FRL) participation, English Language Learners (ELLs), and Individualized Education Program (IEP) participation The relevant grades are 3 through 12, and student names are not requested. February 04, 2021 (Full Board) Meeting Minutes USBE210077DA - RSABayerSoliman.pdf |
| USBE220025IAA | Interagency Agreement | University of Utah Department of Psychiatry | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and University of Utah Department of Psychiatry (U of U) is to further define the roles of USBE and U of U in maintaining and the SafeUT Project Administrator position. | 06/30/2023 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and University of Utah Department of Psychiatry (U of U) is to further define the roles of USBE and U of U in maintaining and the SafeUT Project Administrator position. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).In 2019, as the creation of the Utah School Safety Center was coming into fruition due to HB120 in the 2019 legislative session, the University of Utah and SafeUT began conversations to create a liaison position that was shared between agencies. This position was funded through one-time money in 2020 and has since been secured through the efforts of the U of U and USBE. Justification Required by State Law Utah State Board of Education 09/21/2021 Amendment #1 Utah State Board of Education 04/27/2022Amendment #2 Utah State Board of Education 04/17/2023 Personally identifiable educator information,Personally identifiable student information Data shared includes relevant educator and student personal information for the purpose of incidental data sharing while working as the SafeUT Project Administrator position. September 02, 2021 (Full Board) Meeting Minutes USBE220025IAA - University of Utah.pdfUSBE220025IAA Amd. 1 - University of Utah.pdfUSBE220025IAA Amd. 2 - University of Utah.pdf |
| USBE250071CT | Contract | The National Center for the Improvement of Educational Assessment, Inc | The purpose of this contract between the Utah State Board of Education (USBE) and The National Center for the Improvement of Educational Assessment, Inc is to provide Consultant for Technical and Policy Support on Assessment and Accountability. | 06/30/2030 | The purpose of this contract between the Utah State Board of Education (USBE) and The National Center for the Improvement of Educational Assessment, Inc is to provide Consultant for Technical and Policy Support on Assessment and Accountability. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Administrative Rule R277-404This rule specifically outlines the requirements for assessments of student performance and accountability in Utah. The contract's purpose of providing support on assessment and accountability aligns directly with the subject matter of this rule. Justification Required by State Law Utah State Board of Education 05/16/2025 De-identified student-level data Data Shared included relevant data points for the implementation of Consultant for Technical and Policy Support on Assessment and Accountability. Data Shared Includes: Student Growth Percentiles for ELA, Mathematics, and Science in grades 4-8, and for the Utah Aspire Plus and ACT May 01, 2025 (Full Board) Meeting Minutes USBE250071CT - NCIEA.pdf |
| USBE200006MA | Contract | Lori Bates Gardner | The purpose of this contract between the Utah State Board of Education and Lori Bates Gardner is to provide professional development and support to the Utah ELA Coteaching project. | 06/30/2020 | The purpose of this contract between the Utah State Board of Education and Lori Bates Gardner is to provide professional development and support to the Utah ELA Coteaching project. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Local Education Agency Decision USBE Staff 05/27/2020 Personally identifiable educator information,Personally identifiable student information Data shared includes relevant educator personal information for the purposes of training and incidental data sharing as trainings are conducted onsite in LEAs. USBE200006MA Lori Bates Gardner.pdf |
| USBE230024IAA | Interagency Agreement | Utah State University | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University is to provide special education technical assistance activities along with salary, benefits, professional and technical services, travel, supplies and materials, and indirect costs as needed to Utah State University on behalf of the Center for Technical Assistance for Excellence in Special Education (TAESE). | 09/30/2023 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University is to provide special education technical assistance activities along with salary, benefits, professional and technical services, travel, supplies and materials, and indirect costs as needed to Utah State University on behalf of the Center for Technical Assistance for Excellence in Special Education (TAESE). Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA)Special Education Data Collection and Analysis in Support of the USBE Annual Performance Report (APR) (IDEA Regulations and CFR 34 300.601-603)Utah Special Education Advisory Panel (USEAP) Training (IDEA Regulations Requirement 34 and CFR 300.167-169)Utah Indicator 14 ̶Postsecondary Outcomes (IDEA Regulations Requirement 34 and CFR 300.602) Justification Required by State Law Required by Federal Law Utah State Board of Education 10/06/2022 Personally identifiable student information Data shared includes relevant student personal information for the purpose of incidental data sharing while provide special education technical assistance activities. October 06, 2022 (Full Board) Meeting Minutes USBE230024IAA - USU TAESE.pdf |
| USBE220004MA | Contract | Cowdell Woolley | The purpose of this contract between the Utah State Board of Education and Cowdell Woolley is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 08/31/2026 | The purpose of this contract between the Utah State Board of Education and Cowdell Woolley is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 09/16/2021 No Amendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. USBE220004MA - Cowdell Woolley UPPAC |
| USBE200001IAA | Interagency Agreement | Southern Utah University | The purpose of this interagency agreement between the Utah State Board of Education and Southern Utah University is to conduct the Trauma-Informed Problem Solving (TIPS) project, which aims to incorporate training in trauma-informed practices and classroom-based coaching to improve internal capacity in school districts to meet the needs of students. Specifically, teachers will be trained to observe and coach each other in the use of evidence-based practices in classroom management that correspond to the literature in trauma-informed practices. | 09/30/2020 | The purpose of this interagency agreement between the Utah State Board of Education and Southern Utah University is to conduct the Trauma-Informed Problem Solving (TIPS) project, which aims to incorporate training in trauma-informed practices and classroom-based coaching to improve internal capacity in school districts to meet the needs of students. Specifically, teachers will be trained to observe and coach each other in the use of evidence-based practices in classroom management that correspond to the literature in trauma-informed practices. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 09/17/2019 Amendment #1 Utah State Board of Education 07/10/2020 Personally identifiable educator information,Personally identifiable student information,De-identified student-level data USBE does not engage in data sharing as a part of this study. Any data collection or data sharing is conducted by the researcher. Data Shared included relevant data points for the quantitative study of a new teacher focused program centering on trauma informed problem solving (TIPS) . Data Shared includes: Teacher Demographic Information Teacher's Survey Data Teacher Sense Of Efficacy Scale (TSES) Classroom Management Adverse Childhood Experiences Social Validity Student Demographic Information Race Gender SES Disability Status Discipline USBE200001IAA Southern Utah University .pdfUSBE200001IAA Amd. 1 - Southern Utah University .pdf |
| USBE210079IAA | Interagency Agreement | Salt Lake County Health Department | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Salt Lake County Health Department (SLCHD) is for the Salt Lake County Health Department will match their database of COVID-19 positive students to identify where a student is enrolled in school. | 10/31/2021 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Salt Lake County Health Department (SLCHD) is for the Salt Lake County Health Department will match their database of COVID-19 positive students to identify where a student is enrolled in school. Legal Authority 34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 11/05/2020 Personally identifiable student information Data Shared included relevant data points for the implementation of their database of COVID-19 positive students to identify where a student is enrolled in school. Data Shared includes: Enrollment of Students in Salt Lake County Student Full Name Student Date of Birth Student Gender November 05, 2020 (Full Board) Meeting Minutes USBE210079IAA - Salt Lake County Health Department (SLCHD).pdf |
| USBE190060MA | Contract | Evaluation and Training Institute | The purpose of this contract between the Utah State Board of Education and Evaluation and Training Institute is to provide external evaluation services for the K-3 Early Intervention Program | 10/14/2024 | |
| USBE190042MA | Research Data Sharing Agreement | Dr. Richard Sudweeks; David Simpson | The purpose of this external research sharing agreement between the Utah State Board of Education and Dr. Richard Sudweeks and David Simpson is to illustrate the value of the nonparametric difference score and nonparametric hierarchical linear modeling approaches to analyzing academic growth in state test data that has not been vertically scaled. | 08/31/2020 | The purpose of this external research sharing agreement between the Utah State Board of Education and Dr. Richard Sudweeks and David Simpson is to illustrate the value of the nonparametric difference score and nonparametric hierarchical linear modeling approaches to analyzing academic growth in state test data that has not been vertically scaled. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 06/07/2020 De-identified student-level data Data shared included requested data points for a study of the value of the nonparametric difference score and nonparametric hierarchical linear modeling approaches to analyzing academic growth in state test data that has not been vertically scaled. Data requested included: LEA ID (Deindentified) School-Level ID (Deindentified) Student-level ID (Deindentified) Student School Year Student Grade Level Student SAGE testing data (2014-2016) CRT Testing Data (2011-2013) Student's Gender Student's Race/Ethnicity Student's Free and/or Reduced Lunch Eligibility June 7, 2020 (Full Board) Meeting Minutes USBE190042MA - David Simpson-Richard Sudweeks.pdf |
| USBE240058IAA | Interagency Agreement | Utah State University | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University (USU) is to conduct a study to investigate the Science of Reading and Response-to-Intervention (RTI) factors that contribute to early literacy outcomes within a partner school district and publish related findings in a Utah Leading through Effective, Actionable, and Dynamic (ULEAD) Education Innovative Practice Report housed within the ULEAD repository. | 12/04/2024 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University (USU) is to conduct a study to investigate the Science of Reading and Response-to-Intervention (RTI) factors that contribute to early literacy outcomes within a partner school district and publish related findings in a Utah Leading through Effective, Actionable, and Dynamic (ULEAD) Education Innovative Practice Report housed within the ULEAD repository. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA).Senate Bill 127 Utah’s Science of Reading bill—sets an ambitious goal of 75% of Utah’s thirdgrade students reading on grade level by 2027. This project will investigate the Science of Reading and Response-to-Intervention (RTI) factors that contribute to early literacy outcomes within a partner school district. Justification Required by State Law USBE Staff 02/20/2024 Personally identifiable student information USBE does not engage in data sharing as a part of this study. Any data collection or data sharing is conducted by the researcher. The researcher will use mid-year Acadience outcomes to calculate a Hedge’s g effect size for each grade level K-3 at each school within an identified partner district. The researcher will identify positive outliers by ordering each effect size, growth, and accounting for Title I status. USBE240058IAA - Utah State University - ULEAD Science of Reading.pdf |
| USBE2000068MA | Contract | Multidimensional Software Creations | The purpose of this contract between the Utah State Board of Education and Multidimensional Software Creations is to provide maintenance and enhancements for the Transition from Early Intervention Data Input (TEDI) Program. The Transition from Early-intervention Data Input System (TEDI) is a crucial tool designed to manage and facilitate the transition of children from Part C early intervention to Part B preschool special education services in Utah. TEDI helps streamline the referral process for children who are potentially eligible for these services, ensuring that their data is accurately recorded and transferred between relevant systems. The purpose of TEDI is to enhance the efficiency and effectiveness of managing student transitions, thereby supporting better educational outcomes for children with special needs. The Transition from Early Intervention Data Input (TEDI) Program is made up of a set of sub-system that facilitate the communication, reporting, and reconciliation of children that transition from the Baby Watch Early Intervention Program (BWEIP) to the Utah State Board of Education (USBE) as identified in Part B of the IDEA Act. | 06/28/2025 | |
| USBE220023DA | Research Data Sharing Agreement | Educational Testing Service | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and ETS (Educational Testing Service) is to work with Language Testing International, Inc. (“LTI”) to combine student test result data from ACTFL tests and Praxis® tests under one Title II Report for the 2020/21 academic year. ETS needs to secure approval to receive student data for the ACTFL tests from LTI in electronic format so that ETS may, through the use of its proprietary Title II Reporting Application, create a consolidated Title II Report. ETS will require that LTI encrypt the data prior to any transfer to ETS. LTI has a direct relationship with Utah State Board of Education (USBE) to provide the ACTFL tests, LTI must also secure approval in order to release the ACTFL test data to ETS. | 07/15/2026 | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and ETS (Educational Testing Service) is to work with Language Testing International, Inc. (“LTI”) to combine student test result data from ACTFL tests and Praxis® tests under one Title II Report for the 2020/21 academic year. ETS needs to secure approval to receive student data for the ACTFL tests from LTI in electronic format so that ETS may, through the use of its proprietary Title II Reporting Application, create a consolidated Title II Report. ETS will require that LTI encrypt the data prior to any transfer to ETS. LTI has a direct relationship with Utah State Board of Education (USBE) to provide the ACTFL tests, LTI must also secure approval in order to release the ACTFL test data to ETS. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 07/15/2021 Masked aggregate student data Data Shared included relevant data points for the implementation of to work with Language Testing International, Inc. (“LTI”) to combine student test result data from ACTFL tests and Praxis® tests under one Title II Report for the 2020/21 academic year. Data Shared includes: Student Test Results for ACTFL and Praxis tests USBE220023DA - ETS Educational Testing Services.pdf |
| USBE250066IAA | Interagency Agreement | Driver Education Management System | The Driver License Division has received a request from Utah State Board of Education USBE to make some enhancements to the Driver Education Management System (DEMS). These enhancements will allow high school instructors to enter more training information and allow specific data queries to be run directly from the DEMS web application. | 06/30/2026 | The Driver License Division has received a request from Utah State Board of Education USBE to make some enhancements to the Driver Education Management System (DEMS). These enhancements will allow high school instructors to enter more training information and allow specific data queries to be run directly from the DEMS web application. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision USBE Staff 06/30/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of enhancements to the Driver Education Management System (DEMS). Data Shared Includes: Student Name Student Date of Birth Statewide Student Identifier (SSID) Student Driver's License Number USBE250066IAA - Utah Dept of Public Safety DLD - DEMS |
| USBE240001CT | Contract | Lecticon, Inc | The purpose of this contract between the Utah State Board of Education and Lecticon, Inc is to provide High school driver education railroad safety program. | 06/30/2028 | The purpose of this contract between the Utah State Board of Education and Lecticon, Inc is to provide High school driver education railroad safety program. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Section 53G-10-502Requires at least one hour of classroom instruction and training on the subject of railroad safety for each driver education pupil. Utah public schools provide driver education to approximately 100,000 students annually. Students enrolled in public driver education course utilizing the selected program must be trained at their current school using interactive instruction. Justification Required by State Law USBE Staff 07/06/2023 Personally identifiable educator information,Personally identifiable student information Data Shared included relevant data points for the implementation of driver education railroad safety program. Data Shared includes: Statewide Student Identifier (SSID) Student Full Name Educator Name Student District Student High School USBE240001CT - Lecticon Inc.pdf |
| USBE220041DA | Research Data Sharing Agreement | Joshua Wilson (University of Delaware Researcher) | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and Joshua Wilson (University of Delaware Researcher) is to aim to conduct a rigorous causal inference study to explore whether students that participated in the implementation of a formative AWE software called Utah Compose for multiple years perform better than comparable students that did not participate in the implementation of Utah Compose during the same time period in their state ELA and writing outcomes. | 06/10/2024 | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and Joshua Wilson (University of Delaware Researcher) is to aim to conduct a rigorous causal inference study to explore whether students that participated in the implementation of a formative AWE software called Utah Compose for multiple years perform better than comparable students that did not participate in the implementation of Utah Compose during the same time period in their state ELA and writing outcomes. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 09/23/2021 Personally identifiable student information Data Shared included relevant data points for the implementation to conduct a rigorous causal inference study to explore whether students that participated in the implementation of a formative AWE software called Utah Compose. Data Shared includes: Statewide Student Identifier (SSID) School Name District Name ELA Teacher ID Student Demographic Data Grade Gender English Language Learner (ELL) SpecialEd CRT English Language Arts Performance Data Spring 2011-2013 SAGE English Language Arts and Writing Performance Data Spring 2014-2017 RISE English Language Arts and Writing Performance Data Spring 2018-2019 Utah Aspire Plus English Language Arts Performance Data Spring 2018-2019 ACT English Language Arts Performance Data Spring 2018-2019 USBE220041DA - University of Delaware.pdf |
| USBE250009MA | Contract | Instructure, Inc | The purpose of this contract between the Utah State Board of Education (USBE) and Instructure, Inc is to provide an education technology management system at a state and local level. | 06/30/2029 | The purpose of this contract between the Utah State Board of Education (USBE) and Instructure, Inc is to provide an education technology management system at a state and local level. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Required by State Law Utah State Board of Education Decision Utah State Board of Education 11/10/2024 Personally identifiable educator information,Personally identifiable student information Data Shared included relevant data points for the implementation of an education technology management system at a state and local level. Data Shared Includes: Student Name Student Email Address Student Grades School Name Student Courses Student Classes Student Subjects Student Enrollment November 07, 2024 (Full Board) Meeting Minutes USBE250009MA - Instructure Inc.pdf |
| USBE210049MA | Contract | Panorama Education, Inc | The purpose of this contract between the Utah State Board of Education and Panorama Education, Inc is to provide Panorama Student Success a licensed Software as a Service (SaaS) platform that serves as an early warning system that integrates academic, attendance, behavior, and social-emotional learning data in real time to help educators support individual students and groups of students. | 06/30/2026 | The purpose of this contract between the Utah State Board of Education and Panorama Education, Inc is to provide Panorama Student Success a licensed Software as a Service (SaaS) platform that serves as an early warning system that integrates academic, attendance, behavior, and social-emotional learning data in real time to help educators support individual students and groups of students. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Section 53F-4-207This section mandates LEAs to implement a digital early warning system to help identify students needing academic assistance. R277-627 Early Warning Program H.B. 84 (Alyssa's Law)This law further mandates that early warning systems include school safety violations and that LEAs use the system selected by the Utah State Board of Education (USBE) or another system meeting the outlined criteria. Justification Required by State Law Local Education Agency Decision Utah State Board of Education 01/12/2021 Amendment #1 Utah State Board of Education 01/23/2022Amendment #2 Utah State Board of Education 03/16/2022Amendment #3 Utah Sate Board of Education 08/15/2022Amendment #4 Utah State Board of Education 12/18/2023 Personally identifiable student information Data Shared included relevant data points for the implementation of Panorama Student Success a licensed Software as a Service (SaaS) platform. Data Shared includes: Student Name Statewide Student Identifier (SSID) Student Grade Student School Student District Student Gender Student Date of Birth January 6, 2021 (Full Board) Meeting Minutes USBE210049MA - Panorama Education, Inc.USBE210049MA - Amd 1 Panorama Education, Inc.USBE210049MA - Amd 2 Panorama Education, Inc.USBE210049MA - Amd 3 Panorama Education, Inc.USBE210049MA - Amd 4 Panorama Education, Inc. |
| USBE250045MA | Contract | Phoenix Rising Behavior and Academic Consulting | The purpose of this contract between the Utah State Board of Education (USBE) and Phoenix Rising Behavior and Academic Consulting is to provide UPIPS Mentoring and Monitoring Services. | 01/08/2030 | The purpose of this contract between the Utah State Board of Education (USBE) and Phoenix Rising Behavior and Academic Consulting is to provide UPIPS Mentoring and Monitoring Services. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) 20 U.S.C.§1400;USBE SER VIII.C and DThe Utah State Board of Education Special Education Services (USBE SES) staff has the responsibility of monitoring compliance with federal and state requirements Justification Required by State Law Required by Federal Law Utah State Board of Education 02/02/2025 Personally identifiable educator information,Personally identifiable student information Data shared include relevant data points for the monitoring and mentoring of the Utah Special Education Program Improvement Planning System (UPIPS). In the contractor's role, they evaluated LEA compliance with state law which included a review and analysis of data. As such, data points likely included: Student Names Student Disability Status Student School Student Grade Level Educator Names Educator Schools Educator Contact Information February 06, 2025 (Full Board) Meeting Minutes USBE250045MA - Phoenix Rising Behavior - UPIPS.pdf |
| 176115MA | Contract | Brad C. Smith | The purpose of this contract between the Utah State Board of Education and Brad C. Smith is to provide hearing officers to conduct hearings and draft recommendations to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 08/31/2021 | The purpose of this contract between the Utah State Board of Education and Brad C. Smith is to provide hearing officers to conduct hearings and draft recommendations to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 09/08/2016 No Ammendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. September 8th, 2016 (Full Board) Meeting Minutes 176115MA Brad C.pdf |
| USBE250006CT | Contract | Pathful, Inc | The purpose of this contract between the Utah State Board of Education (USBE) and Pathful, Inc is to provide a virtual internship and work-based learning platform. | 06/30/2025 | The purpose of this contract between the Utah State Board of Education (USBE) and Pathful, Inc is to provide a virtual internship and work-based learning platform. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Administrative Rule R277-915This rule governs work-based learning programs and requires policies for training, transportation, supervision, insurance, and student and parent involvement. Justification Required by State Law Utah State Board of Education 09/15/2024 Personally identifiable student information Data shared includes relevant student personal information for the purpose of incidental data sharing while providing project based mentorships and work-based learning platform. September 05, 2024 (Full Board) Meeting Minutes USBE250006CT - Pathful Inc.pdf |
| USBE210033IAA | Interagency Agreement | University of Utah First Star Academy for Foster Youth | The purpose of this interagency agreement between the Utah State Board of Education and University of Utah First Star Academy for Foster Youth is to provide First Star’s program which serves high school foster youth who live and learn on campus each summer throughout high school during their Summer Academies, and 1-2 days each month throughout every school year for Saturday Academies. | 06/30/2025 | The purpose of this interagency agreement between the Utah State Board of Education and University of Utah First Star Academy for Foster Youth is to provide First Star’s program which serves high school foster youth who live and learn on campus each summer throughout high school during their Summer Academies, and 1-2 days each month throughout every school year for Saturday Academies. Legal Authority 34 CFR § 99.30, 20 U.S. Code § 1232g(b)(1), and 20 U.S. Code § 1232g(b)(2)(A). This data sharing is permitted under the parent consent provisions of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 10/01/2020 Amendment #1 Utah State Board of Education 07/28/2021Amendment #2 Utah State Board of Education 02/10/2023 De-identified student-level data Data Shared included relevant data points for the implementation to provide First Star’s program which serves high school foster youth who live and learn on campus. Data Shared includes: Students Bi-yearly Transcripts Students Caregiver/Caseworker Contact Student School Student Educator Student In-house Testing Scores Student ACT Test Prep Score October 1, 2020 (Full Board) Meeting Minutes USBE210033IAA - U of U First Star.pdfUSBE210033IAA -Amd 1 U of U First Star.pdfUSBE210033IAA - Amd 2 U of U First Star.pdf |
| USBE200031MA | Contract | Illuminate Evaluation Services, LLC | The purpose of this contract between the Utah State Board of Education and Illuminate Evaluation Services, LLC is to provide evaluation services for the Reading Difficulties Grants Program. | 07/01/2023 | The purpose of this contract between the Utah State Board of Education and Illuminate Evaluation Services, LLC is to provide evaluation services for the Reading Difficulties Grants Program. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 53F-5-203: Interventions for Reading Difficulties Program Justification Required by State Law Utah State Board of Education 01/13/2020 Amendment #1 Utah State Board of Education 05/14/2023 De-identified student-level data Data Shared included relevant data points for the implementation to provide evaluation services for Reading Difficulties Grants Program, as well as calculating student growth percentages. Data Shared includes: Statewide Student Identifier (SSID) Student Grade Student Assessment Data Teacher ID USBE200031MA Illuminate Evaluation Services, LLC.pdfUSBE200031MA -Amd 1 Illuminate Evaluation Services, LLC.pdf |
| USBE180076MA | Contract | Imagine Learning | The purpose of this contract between the Utah State Board of Education and Imagine Learning is to provide early learning interactive literacy software for grades K-1 and 2-3. | 06/30/2023 | The purpose of this contract between the Utah State Board of Education and Imagine Learning is to provide early learning interactive literacy software for grades K-1 and 2-3. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading Amendments Justification Required by State Law Local Education Agency Decision Utah State Board of Education 06/07/2018 Amendment #1 USBE Staff 07/16/2018Amendment #2 USBE Staff 03/08/2019Amendment #3 USBE Staff 01/13/2020 Personally identifiable educator information,Personally identifiable student information Data shared included relevant data points for the implementation of an early learning interactive literacy software. Data points included: Student Name Statewide Student Identifier (SSID) Date of Birth Gender Student School Enrollment Student Grade Level Teacher Name English Language Status Eligibility for Reduced-Price Lunch June 7, 2018 (Full Board) Meeting Minutes USBE180076MA Imagine Learning.pdfUSBE180076MA Amd 1 Imagine Learning.pdfUSBE180076MA Amd 2 Imagine Learning.pdfUSBE180076MA Amd 3 Imagine Learning.pdf |
| USBE220032IAA | Interagency Agreement | Utah State University | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University is to provide special education technical assistance activities along with salary, benefits, professional and technical services, travel, supplies and materials, and indirect costs as needed to Utah State University on behalf of the Center for Technical Assistance for Excellence in Special Education (TAESE). | 09/30/2022 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University is to provide special education technical assistance activities along with salary, benefits, professional and technical services, travel, supplies and materials, and indirect costs as needed to Utah State University on behalf of the Center for Technical Assistance for Excellence in Special Education (TAESE). Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Individuals with Disabilities Education Act (IDEA)This is the primary federal law that makes available a free appropriate public education (FAPE) to eligible children with disabilities and ensures special education and related services. It also requires states to develop plans and provide technical assistance, which is the basis for the interagency agreement.Section 504 of the Rehabilitation Act of 1973This civil rights law prohibits discrimination based on disability and requires that programs and services be accessible to students with disabilities. It is also cited as a legal basis for the interagency agreement, especially regarding transition services and employment outcomes.Utah Code Annotated (UCA) 53E-3-401(4) and 53E-3-501These statutes grant the Utah State Board of Education (USBE) the authority to create rules and standards for special education services to fulfill its duties under federal and state law. Justification Required by State Law Required by Federal Law Utah State Board of Education 10/11/2021 Personally identifiable student information Data Shared included relevant data points for the implementation of special education technical assistance activities along with salary, benefits, professional and technical services, travel, supplies and materials, and indirect costs as needed. Data Shared includes: Statewide Student Identifier (SSID) Student Full Name Student Grade Student Date of Birth Student Special Education Indicator USBE220032IAA - USU TAESE.pdf |
| USBE230053CT | Contract | Peekapak Inc. | The purpose of this contract between the Utah State Board of Education and Peekapak Inc is to provide Computer-based Social and Emotional Skills Software. | 05/31/2025 | The purpose of this contract between the Utah State Board of Education and Peekapak Inc is to provide Computer-based Social and Emotional Skills Software. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).House Bill 3 (HB3)The Utah State Board of Education is seeking a vendor with experience in computer-based social skills softwareUtah Administrative Rule R-277-100-2Social emotional learning (SEL) as defined means the process through which students acquire and effectively apply the knowledge, attitude, and skills necessary. Justification Required by State Law Utah State Board of Education 06/08/2023 Amendment #1 Utah State Board of Education 03/07/2024 Personally identifiable educator information,Personally identifiable student information Data Shared included relevant data points for the implementation of Computer-based Social and Emotional Skills Software. Data Shared includes: Student First Name Student Grade Level Student School Email Address Student School Student School Address Educator Full Name Educator Email Address June 01, 2023 (Full Board) Meeting Minutes USBE230053CT - Peekapak.pdfUSBE230053CT-AMD 1 - Peekapak Inc.pdf |
| USBE210055CT | Contract | Children First Education Fund | The purpose of this contract between the Utah State Board of Education and Children First Education Fund is to provide Scholarship Granting Organization Services for students with disabilities. | 12/31/2025 | The purpose of this contract between the Utah State Board of Education and Children First Education Fund is to provide Scholarship Granting Organization Services for students with disabilities. Legal Authority 34 CFR § 99.30, 20 U.S. Code § 1232g(b)(1), and 20 U.S. Code § 1232g(b)(2)(A). This data sharing is permitted under the parent consent provisions of the Family Education Rights and Privacy Act (FERPA). Utah Code 53E-7-401The Utah State Legislature created a Special Needs Opportunity Scholarship Program for students in Utah.Senate Bill 44 (SB 44)Renamed the Special Needs Opportunity Scholarship program to the Carson Smith Opportunity scholarship, thereby combining the Carson Smith Scholarship Program with the Special Needs Opportunity Scholarship program. Justification Required by State Law Utah State Board of Education 03/11/2021 Amendment #1 Utah State Board of Education 09/15/2024 Personally identifiable student information,De-identified student-level data Data Shared included relevant data points for the implementation of Scholarship Granting Organization Services for students with disabilities. Data Shared includes: Student Name Student Date of Birth Student Disability Status Student Grade Student Gender Student Race Student Last Public School Attended March 11, 2021 (Full Board) Meeting Minutes USBE210055CT - Children First Education Fund.pdfUSBE210055CT -Amd 1 Children First Education Fund.pdf |
| USBE200004MA | Contract | American Institutes for Research; Cambium Assessment, Inc | The purpose of this contract between the Utah State Board of Education and American Institutes for Research in the Behavior Sciences is to provide a computer adaptive statewide assessment for Utah students in grade 3-8. | 06/30/2022 | The purpose of this contract between the Utah State Board of Education and Cambium Assessment, Inc formerly American Institutes for Research in the Behavior Sciences is to provide a computer adaptive statewide assessment for Utah students in grade 3-8. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Section 53E-4-303Mandates the adoption and administration of statewide standards assessments, including computer adaptive tests, for students in grades 3 through 8. Justification Required by State Law Utah State Board of Education 08/19/2019 Amendment #1 Utah State Board of Education 12/04/2019Amendment #2 Utah State Board of Education 04/17/2020Amendment #4 Utah State Board of Education 01/12/2021Amendment #6 Utah State Board of Education 08/26/2021Amendment #99 Utah State Board of Education 01/16/2020 Personally identifiable student information,De-identified student-level data Data Shared included relevant data points for the implementation to provide a computer adaptive statewide assessment. Data Shared includes: Statewide Student Identifier (SSID) Student Age Student Grade Student Gender Student Race Student Culture Student Religion Student Socio-economic status Student Disability Status USBE200004MA American Institutes for ResearchUSBE200004MA Amd 1 American Institutes for Research USBE200004MA Amd 2 Cambium Assessment, IncUSBE200004MA Amd 4 Cambium Assessment, IncUSBE200004MA Amd 6 Cambium Assessment, IncUSBE200004MA Amd 99 Cambium Assessment, Inc |
| 176142MA | Contract | Douglas R. Larson | The purpose of this contract between the Utah State Board of Education and Douglas R. Larson is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 06/30/2021 | The purpose of this contract between the Utah State Board of Education and Douglas R. Larson is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 09/08/2016 No Amendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. September 8th, 2016 (Full Board) Meeting Minutes 176142MA Douglas R.pdf |
| USBE210097MOU | Memorandum of Understanding | Utah Department of Human Services, Division of Child & Family Services | The purpose of this Memorandum of Understanding between the Utah State Board of Education and Utah Department of Human Services, Division of Child & Family Services (DHS-DCFS) is to provide direct certification for certify children who are legal wards of the State of Utah to be eligible for free school meals based on information provided by DHS-DCFS. | 06/30/2024 | The purpose of this Memorandum of Understanding between the Utah State Board of Education and Utah Department of Human Services, Division of Child & Family Services (DHS-DCFS) is to provide direct certification for certify children who are legal wards of the State of Utah to be eligible for free school meals based on information provided by DHS-DCFS. Legal Authority 34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA).Hunger-Free Kids Act of 2010 Public Law 111-296 Justification Required by Federal Law Utah State Board of Education 08/02/2019 Personally identifiable student information Data Shared included relevant data points for the implementation of free school meals based on information provided by DHS-DCFS. Data Shared includes: Statewide Student Identifier (SSID) Student Full Name Student Date of Birth Student Gender Student Foster Care Custodial Status Student LEA August 2, 2019 (Full Board) Meeting Minutes USBE210097MOU - UT Dept of Human Services_Child & Family Svcs.pdf |
| USBE230001MA | Contract | Curriculum Associates LLC | The purpose of this contract between the Utah State Board of Education and Curriculum Associates LLC is to provide an Early Interactive Software Program. | 06/30/2027 | The purpose of this contract between the Utah State Board of Education and Curriculum Associates LLC is to provide an Early Interactive Software Program. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading AmendmentsUtah Code Annotated § 53F-4-203The Utah State Board of Education (USBE) issued a Request for Proposals (RFP) seeking qualified vendor(s) to provide interactive early reading software for literacy instruction and assessment for students in Kindergarten, 1st, 2nd, and 3rd grades. Justification Required by State Law Local Education Agency Decision Utah State Board of Education 08/15/2022 Personally identifiable student information Data Shared included relevant data points for the implementation to provide services for the K-3 early Intervention Program. Data Shared includes: Statewide Student Identifier (SSID) Student Grade Level Student School Program Usage Information USBE230001MA - Curriculum Associates.pdf |
| USBE240070CT | Contract | Alliance for Choice in Education dba ACE Scholarships | The purpose of this contract between the Utah State Board of Education (USBE) and Alliance for Choice in Education dba ACE Scholarships is to provide a benchmark reading assessment system for students in grades K-6. | 06/30/2029 | The purpose of this contract between the Utah State Board of Education (USBE) and Alliance for Choice in Education dba ACE Scholarships is to provide a benchmark reading assessment system for students in grades K-6. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code Section § 53E-4-307 This law requires the Utah State Board of Education (USBE) to contract for a benchmark reading assessment system for students in grades K-6. The contract with ACE Scholarships for a K-6 benchmark reading assessment system is a direct implementation of this statute.Utah Administrative Rule R277-406This rule outlines the specifics of when and how benchmark assessments must be administered annually by Local Education Agencies (LEAs), providing a framework for the use of the assessment system contracted by USBE. Justification Required by State Law Utah State Board of Education 03/24/2024 Personally identifiable student information Data Shared included relevant data points for the implementation of a benchmark reading assessment system for students in grades K-6. Data Shared includes: School Year District Name District National Center for Education Statistics (NCES) ID School Name School National Center for Education Statistics (NCES) ID School Student Information System (SIS) ID Class Name Class Student Information System (SIS) ID Teacher Primary ID Teacher Last Name Teacher First Name Student Number Student State ID Student Last Name Student First Name Student Date of Birth (DOB) Student Grade Level Benchmark Period Time of year data was collected - Beginning, Middle, End March 07, 2024 (Full Board) Meeting Minutes USBE240070CT - Acadience Learning Inc.pdf |
| USBE200040MA | Contract | SpedPsych Services LLC (formerly Lisa Morris) | The purpose of this contract between the Utah State Board of Education and SpedPsych Services LLC, formerly Lisa Morris, is to provide monitoring services for the Utah Special Education Program Improvement Planning System (UPIPS). | 01/07/2025 | The purpose of this contract between the Utah State Board of Education and SpedPsych Services LLC, formally Lisa Morris, is to provide monitoring services for the Utah Special Education Program Improvement Planning System (UPIPS). Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Improvement Act of 2004 (IDEA) -20 U.S.C. §1400Utah State Board of Education Special Education Rules (USBE) (SER) -VIII.C and D. Justification Required by State Law Required by Federal Law Utah State Board of Education 01/08/2020 Amendment #99 USBE Staff 12/09/2021 Personally identifiable educator information,Personally identifiable student information Data shared include relevant data points for the monitoring, coaching, and mentoring of the Utah Special Education Program Improvement Planning System (UPIPS). In the contractor's role, they evaluated LEA compliance with state law which included a review and analysis of data. As such, data points likely included: Student Names Student Disability Status Student School Student Grade Level Educator Names Educator Schools Educator Contact Information January 8, 2020 (Full Board) Meeting Minutes USBE200040MA - Lisa Morris.pdfUSBE200040MA Amd. 99 SpedPsych Services LLC (formerly Lisa Morris).pdf |
| USBE240074IAA | Interagency Agreement | Utah State University | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University (USU) is to conduct a study to o investigate the Science of Reading classroom practices that contribute to early literacy outcomes within a partner school district and publish related findings in a Utah Leading through Effective, Actionable, and Dynamic (ULEAD) Education Innovative Practice Report housed within the ULEAD repository. | 12/04/2024 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University (USU) is to conduct a study to investigate the Science of Reading and Response-to-Intervention (RTI) factors that contribute to early literacy outcomes within a partner school district and publish related findings in a Utah Leading through Effective, Actionable, and Dynamic (ULEAD) Education Innovative Practice Report housed within the ULEAD repository. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA).Senate Bill 127 Utah’s Science of Reading bill—sets an ambitious goal of 75% of Utah’s thirdgrade students reading on grade level by 2027. This project will investigate the Science of Reading and Response-to-Intervention (RTI) factors that contribute to early literacy outcomes within a partner school district. Justification Required by State Law USBE Staff 03/20/2024 Personally identifiable student information USBE does not engage in data sharing as a part of this study. Any data collection or data sharing is conducted by the researcher. The researcher will use mid-year Acadience outcomes to calculate a Hedge’s g effect size for each grade level K-3 at each school within an identified partner district. The researcher will identify positive outliers by ordering each effect size, growth, and accounting for Title I status. USBE240074IAA - Utah State University.pdf |
| USBE200066MA | Contract | KnowledgeWorks Foundation | The purpose of this contract between the Utah State Board of Education and KnowledgeWorks Foundation is to provide development of P-20 Competencies aligned to Utah’s Portrait of a Graduate. | 04/19/2025 | The purpose of this contract between the Utah State Board of Education and KnowledgeWorks Foundation is to provide development of P-20 Competencies aligned to Utah’s Portrait of a Graduate. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 04/16/2020 Amendment #1 Utah State Board of Education 01/23/2022Amendment #2 Utah State Board of Education 07/08/2021 Personally identifiable student information Data Shared included relevant data points for the implementation of the development of P-20 Competencies aligned to Utah’s Portrait of a Graduate. Data Shared includes: Student Name Student Graduation Year Student Grade Student School Student District Student Picture April 16, 2020 (Full Board) Meeting Minutes USBE200066MA - KnowledgeWorks P20 Competencies USBE200066MA - Amd 1 KnowledgeWorks P20 Competencies USBE200066MA - Amd 2 KnowledgeWorks P20 Competencies |
| 20-MOU-0176 | Interagency Agreement | Department of Workforce Services | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Department of Workforce Services (DWS) is for the USBE to provide student information data with the Department of Workforce Services (DWS) for the purpose of allowing DWS to utilize the data to determine household eligibility for Pandemic EBT benefits. | 08/30/2024 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Department of Workforce Services (DWS) is for the USBE to provide student information data with the Department of Workforce Services (DWS) for the purpose of allowing DWS to utilize the data to determine household eligibility for Pandemic EBT benefits. Legal Authority 34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Required by State Law Utah State Board of Education 07/04/2020 Amendment #4 Utah State Board of Education 07/27/2023Amendment #5 Utah State Board of Education 01/05/2024 Personally identifiable student information Data Shared included relevant data points for the implementation to provide student information data with the Department of Workforce Services (DWS) for the purpose of allowing DWS to utilize the data to determine household eligibility for Pandemic EBT benefits. Data Shared includes: First and Last Name of Household Guardian Number of Eligible Children in Household First and Last Name of Each Eligible Child in the Household Date of Birth of Each Eligible Child Address of Household on record with the School District Mailing Address if different than Address on record Child's Free or Reduced Eligibility Status Child's Enrollment in community Eligibility Provision School or Provision 2 School June 04, 2020 (Full Board) Meeting Minutes 20-MOU-0176 - Pandemic EBT.pdf20-MOU-0176 Amd 4- Pandemic EBT.pdf20-MOU-0176 Amd 5- Pandemic EBT.pdf |
| USBE230066IAA | Interagency Agreement | Utah Department of Workforce Services | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and State of Utah Department of Workforce Services (DWS) is to provide support services to members of the Utah Assistive Technology Teams (UATT) in the public schools of Utah. The UATT teams will function as prescribed in the April 2022 UATT Policy and Procedure Manual. Staff members will consist of a full-time employee (Trainer) and a half-time employee (Project Director) who will conduct the day-to-day activities of the project under the Department of Workforce Services (DWS) at the Utah Center for Assistive Technology (UCAT). | 09/30/2028 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and State of Utah Department of Workforce Services (DWS) is to provide support services to members of the Utah Assistive Technology Teams (UATT) in the public schools of Utah. The UATT teams will function as prescribed in the April 2022 UATT Policy and Procedure Manual. Staff members will consist of a full-time employee (Trainer) and a half-time employee (Project Director) who will conduct the day-to-day activities of the project under the Department of Workforce Services (DWS) at the Utah Center for Assistive Technology (UCAT). Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) 34 CFR 300.154(a)Requires all public schools to provide a Free Appropriate Public Education (FAPE) for children with disabilitiesUtah Code Section 53E-1-201Subsequent sections define the purpose and components of the state's public education system, which supports the provision of special education services. Justification Required by State Law Required by Federal Law Utah State Board of Education 06/08/2023 Personally identifiable educator information,Personally identifiable student information Data Shared included relevant data points for the implementation of services for the UATT program. Data Shared includes: Student Full Name Student Disability Information Student Accommodation Student Enrollment Information School Teacher's name Student Year-End data June 01, 2023 (Full Board) Meeting Minutes USBE230066IAA - DWS - UATT.pdf |
| USBE250043MA | Contract | Melanie Hansen | The purpose of this contract between the Utah State Board of Education (USBE) and Melanie Hansen is to provide UPIPS Mentoring and Monitoring Services. | 01/08/2030 | The purpose of this contract between the Utah State Board of Education (USBE) and Melanie Hansen is to provide UPIPS Mentoring and Monitoring Services. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) 20 U.S.C.§1400;USBE SER VIII.C and DThe Utah State Board of Education Special Education Services (USBE SES) staff has the responsibility of monitoring compliance with federal and state requirements Justification Required by State Law Required by Federal Law Utah State Board of Education 02/02/2025 Personally identifiable educator information,Personally identifiable student information Data shared include relevant data points for the monitoring and mentoring of the Utah Special Education Program Improvement Planning System (UPIPS). In the contractor's role, they evaluated LEA compliance with state law which included a review and analysis of data. As such, data points likely included: Student Names Student Disability Status Student School Student Grade Level Educator Names Educator Schools Educator Contact Information February 06, 2025 (Full Board) Meeting Minutes USBE250043MA - Melanie Hansen - UPIPS.pdf |
| USBE210086IAA | Interagency Agreement | Ogden City School District | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Ogden City School District is to run location analyses to help inform plans to replace old neighborhood schools. Ogden School District has over 2900 students attending 38 or more other LEA's. This does not include the students attending Weber School District that do not show up on the report. The above information is essential to know as we move forward with plans to replace old neighborhood schools. | 07/01/2023 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Ogden City School District is to run location analyses to help inform plans to replace old neighborhood schools. Ogden School District has over 2900 students attending 38 or more other LEA's. This does not include the students attending Weber School District that do not show up on the report. The above information is essential to know as we move forward with plans to replace old neighborhood schools. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 08/13/2018 De-identified student-level data Data Shared included relevant data points for the implementation of to run location analyses to help inform plans to replace old neighborhood schools. Data Shared includes: Student Addresses Student Grade Level Student Current LEA USBE210086IAA - Ogden City SD.pdf |
| USBE220001CT | Contract | Cambium Assessment Inc. | The purpose of this contract between the Utah State Board of Education and Cambium Assessment Inc is to provide a computer-adaptive statewide assessment for Utah students in grades 3-8. | 11/04/2031 | The purpose of this contract between the Utah State Board of Education and Cambium Assessment Inc is to provide a computer-adaptive statewide assessment for Utah students in grades 3-8. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Section § 53E-4-303This law outlines the requirements for state assessments, including the subjects, grade levels, and the use of computer-adaptive assessments. It specifies that assessments must measure student proficiency in math, English language arts, science, and writing.Every Student Succeeds Act (ESSA)ESSA mandates that states administer standardized tests in reading and math in grades 3-8 and once in high school. This federal law influences the overall framework for state assessments, including the ones provided by Cambium Assessment Inc. Justification Required by State Law Required by Federal Law Utah State Board of Education 11/16/2021 Amendment #1 Utah State Board of Education 06/08/2022Amendment #2 Utah State Board of Education 02/10/2023Amendment #3 Utah State Board of Education 04/15/2024Amendment #4 Utah State Board of Education 09/15/2024 Personally identifiable student information Data Shared included relevant data points for the implementation of a computer-adaptive statewide assessment for Utah students in grades 3-8. Data Shared includes: Statewide Student Identifier (SSID) Student Full Name Student LEA Student Grade Student Date of Birth USBE220001CT - Cambium Assessment Inc.pdfUSBE220001CT - Amd 1 Cambium Assessment Inc.pdfUSBE220001CT - Amd 2 Cambium Assessment Inc.pdfUSBE220001CT - Amd 3 Cambium Assessment Inc.pdfUSBE220001CT - Amd 4 Cambium Assessment Inc.pdf |
| USBE210088DA | Data Sharing Agreement | Utah Department of Health; Office of the Medical Examiner | The purpose of this interagency agreement between the Utah State Board of Education (USBE) ,Utah Department of Health(UDOH) and Office of the Medical Examiner(OME) is to conduct analysis of individuals aged 10-18 who died by suicide in order to identify risk and protective factors related to suicide and to improve suicide prevention initiatives and to conduct investigation into the social and education circumstances of an individual who allegedly died by suicide in order to determine cause and manner of death. The parties will contribute to a multi-agency research study that collects, analyzes and provides state-level information regarding risk factors and protective factors of suicide among youth; ultimately, this information will directly inform and improve suicide prevention initiatives across the State of Utah. For purposes of this study, personally identifiable information about all students who died by suicide will be provided for selected student educational records. | 04/27/2023 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) ,Utah Department of Health(UDOH) and Office of the Medical Examiner(OME) is to conduct analysis of individuals aged 10-18 who died by suicide in order to identify risk and protective factors related to suicide and to improve suicide prevention initiatives and to conduct investigation into the social and education circumstances of an individual who allegedly died by suicide in order to determine cause and manner of death. The parties will contribute to a multi-agency research study that collects, analyzes and provides state-level information regarding risk factors and protective factors of suicide among youth; ultimately, this information will directly inform and improve suicide prevention initiatives across the State of Utah. For purposes of this study, personally identifiable information about all students who died by suicide will be provided for selected student educational records. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code Sections 26-5-4 UDOH is authorized by to establish programs of community and professional education relevant to the detection, prevention and control of chronic diseasesUtah Code Section 26-4-4 and 26-4-28.5OME is authorized by to collect, analyze, and retain information on individuals who have died within the State of Utah and specifically collect, analyze, and retain information related to individuals who have died by suicide. Justification Required by State Law Utah State Board of Education 04/27/2018 Personally identifiable student information Data Shared included relevant data points for the implementation of conducting an analysis of individuals aged 10-18 who died by suicide in order to identify risk and protective factors related to suicide and to improve suicide prevention initiatives. Data Shared includes: Student Demographic Information Name Birthdate Gender Enrollment School District of Enrollment Grade level Entry date/exit date, exit code Dropout indicator Total days enrolled Total days attended Courses Enrolled Cumulative GPA Program Participation Title I services Special Education and 504 Status Gifted Free/reduced lunch English Language Learner Homeless (& Accompanied Status) Military Child Special Education (if applicable) Disability type Services received Youth in Care Custody Type Services Received (time, environment) Entry date/Exit date, exit code English Language Learner Primary native language Career and Technical Education Participation, concentration USBE210088DA - UT Office of Medical Examiner (OME).pdf |
| USBE230011MOU | Memorandum of Understanding | Utah Data Research Center | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE) and Utah Data Research Center (UDRC) is to outline the general provisions for USBE to share data with UDRC under the Utah Data Research Center Act. | 06/30/2026 | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE) and Utah Data Research Center (UDRC) is to outline the general provisions for USBE to share data with UDRC under the Utah Data Research Center Act. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code Annotated § 53B-33-101Specifically authorizes UDRC to collect and hold data from “Participating Entities”Utah Code sections 53B-1-109(2) and 53E-4-308(3) through (5)Parties are required to coordinate to allow individual student academic achievement to be tracked through both the public and higher education systems including coordinating access to the unique student identifier of a public education student who later attends an institution within USHE. Justification Required by State Law Utah State Board of Education 06/29/2022 171083IAA Interim Interagency Agreement (Previous Version) Utah State Board of Education Staff 07/01/2013 Personally identifiable educator information,Personally identifiable student information Data provided by USBE to UDRC may include sensitive and confidential information or other data not provided to the public. UDRC will maintain the confidentiality of information provided by USBE in accordance with the terms of this MOU and all applicable federal and state statutes, regulations, and policies. USBE230011MOU - Utah Data Research Center UDRC.pdf171083IAA Interim IIA UtahDataAlliance.pdf |
| USBE230032MA | Contract | Education Direction | The purpose of this contract between the Utah State Board of Education and Education Direction is to provide Comprehensive Needs Assessment/Root Cause Analysis and progress monitoring services. Pursuant to Code and Rule, the Utah State Board of Education (USBE) issued a Request for Proposals (RFP) seeking multiple vendors to provide comprehensive needs assessment and root cause analysis and progress monitoring services for two categories of schools. | 06/30/2025 | The purpose of this contract between the Utah State Board of Education and Education Direction is to provide Comprehensive Needs Assessment/Root Cause Analysis and progress monitoring services. Pursuant to Code and Rule, the Utah State Board of Education (USBE) issued a Request for Proposals (RFP) seeking multiple vendors to provide comprehensive needs assessment and root cause analysis and progress monitoring services for two categories of schools. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code § 53E-5-301State accountability system This section requires the Utah State Board of Education (USBE) to establish a statewide school accountability system to measure performance and determine which schools need support. It mandates that schools designated for comprehensive support develop improvement plans.Utah Code § 53E-5-303Improvement plan for certain schools This provision outlines the requirements for schools that have been designated for improvement, including the submission of a plan to the USBE. This plan is based on an analysis of school data.Utah Code § 53E-5-304School turnaround plans This code applies to schools with consistently low performance. It specifies the requirements for developing and implementing a turnaround plan, a more intensive version of the improvement plan.Utah Code § 53E-5-305Board review and approval of improvement or turnaround plans This section empowers the USBE to review, approve, or deny the improvement plans submitted by local education agencies (LEAs).Utah Administrative Rule R277-920School Improvement and Turnaround This rule provides the specific framework and operational details for the school improvement process, including requirements for LEAs and the USBE. It establishes the process for a local education board to submit an improvement plan to the USBE and the criteria for review. Justification Required by State Law Utah State Board of Education 11/03/2022 Amendment #1 Utah State Board of Education 09/19/2023Amendment #2 Utah State Board of Education 06/20/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of Comprehensive Needs Assessment/Root Cause Analysis and progress monitoring services. Data Shared includes: Student Demographics Name Race Gender Statewide Student Identifier (SSID) Student Disability Information Student School Student Grade Student Performance Data November 03, 2022 (Full Board) Meeting Minutes USBE230032MA - Education Direction.pdf USBE230032MA Amd. 1 - Education Direction.pdfUSBE230032MA Amd. 2 - Education Direction.pdf |
| USBE190079MA | Contract | Waterford Research Institute | The purpose of this contract between the Utah State Board of Education and Waterford Research Institute is to provide a software "UPSTART", an in-home, technology-delivered kindergarten readiness program that is designed to give Utah four-year-olds an individualized reading, mathematics, and science curriculum with a focus on reading. | 06/30/2024 | The purpose of this contract between the Utah State Board of Education and Waterford Research Institute is to provide a software "UPSTART", an in-home, technology-delivered kindergarten readiness program that is designed to give Utah four-year-olds an individualized reading, mathematics, and science curriculum with a focus on reading. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Historical Code: 53F-4-4, renumbered to Utah Code 63N-20An in-home, technology-delivered kindergarten readiness program that is designed to give Utah preschoolers an individualized reading, mathematics, and science curriculum with a focus on reading. Children participate in the program during their preschool year. At least 30% of the preschool children who participate in UPSTART are required to be children from low income families. "Low income" means an income below 185% of the federal poverty guideline (Section 404(2)(b)(ii))). Justification Required by State Law Utah State Board of Education 02/11/2019 Amendment #1 Utah State Board of Education 06/09/2019Amendment #2 Utah State Board of Education 05/27/2020Amendment #3 Utah State Board of Education 10/06/2020Amendment #4 Utah State Board of Education 06/17/2021Amendment #5 Utah State Board of Education 08/15/2022Amendment #6 Utah State Board of Education 05/09/2023 Personally identifiable student information Data Shared included relevant data points for the implementation of "UPSTART" an in-home, technology-delivered kindergarten readiness program. Data Shared includes: Student First Name Student Middle Name Student Last Name Statewide Student Identifier (SSID) Student Date of Birth Street Address Zip Code USBE190079MA Waterford Research Institute.pdfUSBE190079MA Amd 1 Waterford Research Institute.pdfUSBE190079MA Amd 2 Waterford Research Institute.pdfUSBE190079MA Amd 3 Waterford Research Institute.pdfUSBE190079MA Amd 4 Waterford Research Institute.pdfUSBE190079MA Amd 5 Waterford Research Institute.pdfUSBE190079MA Amd 6 Waterford Research Institute.pdf |
| USBE210059CT | Contract | Management Services for Education Data | The purpose of this contract between the Utah State Board of Education and Management Services for Education Data is to provide Migrant Education Data System. | 06/30/2026 | The purpose of this contract between the Utah State Board of Education and Management Services for Education Data is to provide Migrant Education Data System. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Elementary and Secondary Education Act (ESEA)The Migrant Education Program (MEP) is a federally funded program under Title I, Part C. Justification Required by State Law Required by Federal Law Utah State Board of Education 03/11/2021 Personally identifiable student information Data Shared included relevant data points for the implementation of Utah Migrant Education Programs. Data Shared includes: Student Full Name Student Date of Birth Student Age Student Disability Information Student Certificate of Eligibility (COE) Information Student State Assessment Scores Student Language Arts Courses (Secondary Students) Student Math Courses (Secondary Students) March 11, 2021 (Full Board) Meeting Minutes USBE210059CT - MSED.pdf |
| USBE230062IAA | Interagency Agreement | Utah Department of Workforce Services- Division of Rehabilitation Services; Utah Schools for the Deaf and The Blind | The purpose of this interagency agreement between the Utah State Board of Education (USBE), Utah Department of Workforce Services- Division of Rehabilitation Services(DWS) and Utah Schools for the Deaf and The Blind is to fulfill mandates found in the Individuals with Disabilities Education Act (IDEA) and the Rehabilitation Act as amended by the Workforce Investment and Opportunities Act (WIOA). The focus is to successfully facilitate the postsecondary transition of students who are individuals with disabilities in the provision of a free appropriate public education (FAPE) under the responsibility of the Utah State Board of Education (USBE), to the provision of Vocational Rehabilitation (VR) services, as deemed eligible and appropriate, under the responsibility of the Utah State Office of Rehabilitation (USOR). | 05/31/2028 | The purpose of this interagency agreement between the Utah State Board of Education (USBE), Utah Department of Workforce Services- Division of Rehabilitation Services(DWS) and Utah Schools for the Deaf and The Blind is to fulfill mandates found in the Individuals with Disabilities Education Act (IDEA) and the Rehabilitation Act as amended by the Workforce Investment and Opportunities Act (WIOA). The focus is to successfully facilitate the postsecondary transition of students who are individuals with disabilities in the provision of a free appropriate public education (FAPE) under the responsibility of the Utah State Board of Education (USBE), to the provision of Vocational Rehabilitation (VR) services, as deemed eligible and appropriate, under the responsibility of the Utah State Office of Rehabilitation (USOR). Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) 34 CFR 300.154(a)Rehabilitation Act of 1973 as amended Section 101(a)(11)(D) and 34 CFR 361.22(b) Justification Required by State Law Required by Federal Law Utah State Board of Education 08/15/2023 De-identified student-level data,Un-masked aggregate student data Data Shared included relevant data points for the implementation to fulfill mandates found in the Individuals with Disabilities Education Act (IDEA) and the Rehabilitation Act as amended by the Workforce Investment and Opportunities Act (WIOA). No personally identifiable student data will be provided or shared by the USBE with the USOR, unless express parental/guardian/eligible student permission is granted. Data Shared includes: Be provided by the DSU to the youth within 10 calendar days of the youth's refusal to participate Contain the information in 397.10(a)(2) Youth Name Determination made, including a summary of reason for the determination or a description of the activity or service completed Name of individual making the determination or the provider of the service/activity Date determination was made or the required service or activity completed Applicable signatures and dates by USOR or USBE making determination or completion of the required services or activity Signature of the USOR personnel transmitting documentation to the youth with a disability Date and method by which the document was transmitted to the youth August 03, 2023 (Full Board) Meeting Minutes USBE230062IAA - DWS USDB USBE.pdf |
| USBE220058CT | Contract | Vynyl LLC | The purpose of this contract between the Utah State Board of Education and Vynyl LLC is to provide Discrepancy Analysis Tool modernization and maintenance. Vynyl will update (referred to as “modernization”) the current website application for the Utah State Board of Education to assist assessment of students for Special Education services under the Specific Learning Disabilities (SLD) category. | 12/31/2024 | The purpose of this contract between the Utah State Board of Education and Vynyl LLC is to provide Discrepancy Analysis Tool modernization and maintenance. Vynyl will update (referred to as “modernization”) the current website application for the Utah State Board of Education to assist assessment of students for Special Education services under the Specific Learning Disabilities (SLD) category. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Americans with Disabilities Act/ Section 508 of the Rehabilitation ActMandates that federal agencies ensure their electronic and information technology (ICT) is accessible to people with disabilities. Justification Required by Federal Law Utah State Board of Education 01/26/2022 Personally identifiable student information Data Shared included relevant data points for the implementation of Discrepancy Analysis Tool modernization and maintenance. Data Shared includes: Statewide Student Identifier (SSID) Student Full Name Student Grade Student Date of Birth Student Special Education Indicator USBE220058CT - Vynyl LLC.pdf |
| USBE240043IAA | Interagency Agreement | University of Utah Utah Education Policy Center | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and University of Utah Utah Education Policy Center (UEPC) is to provide a high-level overview of a series of studies initially proposed by the Utah State Board of Education (USBE) to be conducted in partnership with UEPC. The first three studies focus on post-school outcomes for students with disabilities, leveraging existing USBE data and analysis to conduct new research which explores how best to support students in meaningful education and employment opportunities after exiting the K-12 school system. | 09/30/2027 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and University of Utah Utah Education Policy Center (UEPC) is to provide a high-level overview of a series of studies initially proposed by the Utah State Board of Education (USBE) to be conducted in partnership with UEPC. The first three studies focus on post-school outcomes for students with disabilities, leveraging existing USBE data and analysis to conduct new research which explores how best to support students in meaningful education and employment opportunities after exiting the K-12 school system. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Individuals with Disabilities Educational Act (IDEA) Justification Required by State Law Required by Federal Law Utah State Board of Education 02/20/2024 Masked aggregate student data Data Shared included relevant data points for the implementation of high-level overview of a series of studies initially proposed by the Utah State Board of Education. Data Shared includes: Student Grade Level School Year Student Disability Label February 01, 2024 (Full Board) Meeting Minutes USBE240043IAA - UofU UEPC SpEd Research Project.pdf |
| USBE220006MA | Contract | Douglas Larson | The purpose of this contract between the Utah State Board of Education and Douglas Larson is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 08/31/2026 | The purpose of this contract between the Utah State Board of Education and Douglas Larson is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 08/17/2021 No Amendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. USBE220006MA - Larson Legal UPPAC |
| USBE220076CT | Contract | WestEd | The purpose of this contract between the Utah State Board of Education and WestEd is to provide mapping and cataloging of Utah State Board of Education (USBE) K12 and postsecondary Utah System of Higher Education (USHE) pathway programs. | 06/30/2024 | The purpose of this contract between the Utah State Board of Education and WestEd is to provide mapping and cataloging of Utah State Board of Education (USBE) K12 and postsecondary Utah System of Higher Education (USHE) pathway programs. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code § 53E-9-308Specifically addresses the sharing of student data by educational entities. It permits sharing for research or evaluation purposes, provided that the data manager verifies the request meets federal requirements, the request goes through a research review process, and all resulting instructions are fulfilled. Justification Required by State Law Utah State Board of Education Decision Utah State Board of Education 06/08/2022 Amendment #1 Utah State Board of Education 11/07/2023 Personally identifiable student information Data shared includes relevant educator and student personal information for the purpose of incidental data sharing while planning toolkits specific prompts aligned to nationally recognized best practices in career pathway development such as early college credit in high school, career exploration and planning, work-based learning, and effective secondary/postsecondary transition models. USBE220076CT - WestEd.pdfUSBE220076CT Amd 1 - WestEd.pdf |
| USBE230005MA | Contract | Waterford Research Institute | The purpose of this contract between the Utah State Board of Education and Waterford Research Institute is to provide an Early Interactive Software Program. | 07/14/2023 | The purpose of this contract between the Utah State Board of Education and Waterford Research Institute is to provide an Early Interactive Software Program. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading AmendmentsUtah Code Annotated § 53F-4-203The Utah State Board of Education (USBE) issued a Request for Proposals (RFP) seeking qualified vendor(s) to provide interactive early reading software for literacy instruction and assessment for students in Kindergarten, 1st, 2nd, and 3rd grades. Justification Required by State Law Local Education Agency Decision Utah State Board of Education 08/15/2022 Amendment #1 Utah State Board of Education Staff 07/06/2023 Personally identifiable student information Data Shared included relevant data points for the implementation to provide services for the K-3 early Intervention Program. Data Shared includes: Statewide Student Identifier (SSID) Student Grade Level Student School Program Usage Information USBE230005MA - Waterford Research Institute.pdfUSBE230005MA Amd. 1 - Waterford Research Institute.pdf |
| 176227MA | Contract | Shmoop University | The purpose of this contract between the Utah State Board of Education and Shmoop University is to provide, consistent with Utah Code 53A-1-613, an online program to prepare 10th and 11th grade students to take the college admissions test that includes assessment of language arts, mathematics, and science that is most commonly submitted to local universities. | 06/30/2021 | The purpose of this contract between the Utah State Board of Education and Shmoop University is to provide, consistent with Utah Code 53A-1-613, an online program to prepare 10th and 11th grade students to take the college admissions test that includes assessment of language arts, mathematics, and science that is most commonly submitted to local universities. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).53F-4-202 College readiness diagnostic tool.Updated from Utah Code 53A-1-613 Justification Required by State Law Local Education Agency Decision Utah State Board of Education 12/08/2016 Personally identifiable student information Data Shared included relevant data points for the implementation to provide an online program to prepare 10th and 11th grade students to take the college admissions test that includes assessment of language arts, mathematics, and science. Data Shared includes: Student School Student Login Username 176227MA Shmoop University.pdf |
| USBE210051CT | Contract | Renaissance Learning Inc | The purpose of this contract between the Utah State Board of Education and Renaissance Learning Inc. is to provide common academic assessment for Utah Youth in Custody Education Program. According to Utah Code, the Utah State Board of Education (USBE) is directly responsible for the education of students who are in the custody of or receiving certain services from the State of Utah. USBE fulfills this obligation by contracting with school districts to provide education services, however, USBE retains responsibility for these programs. To improve consistency in monitoring and evaluating Youth-in-Custody (YIC) programs that the Board oversees, it has become necessary to adopt a common academic assessment tool for the students in these programs. | 06/30/2026 | The purpose of this contract between the Utah State Board of Education and Renaissance Learning Inc. is to provide common academic assessment for Utah Youth in Custody Education Program. According to Utah Code, the Utah State Board of Education (USBE) is directly responsible for the education of students who are in the custody of or receiving certain services from the State of Utah. USBE fulfills this obligation by contracting with school districts to provide education services, however, USBE retains responsibility for these programs. To improve consistency in monitoring and evaluating Youth-in-Custody (YIC) programs that the Board oversees, it has become necessary to adopt a common academic assessment tool for the students in these programs. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Section 53E-3-503Utah Administrative Rules R277-709 Justification Required by State Law Utah State Board of Education 02/04/2021 Personally identifiable student information Data Shared included relevant data points for the implementation of common academic assessment for Utah Youth in Custody Education Program. Data Shared includes: Statewide Student Identifier (SSID) Student Name Student Demographic Information Date of Birth Gender Ethnicity Immunization Records Previous School Information School Year Local Education Authority (LEA) Name LEA Identifier School Type Student Grade Level Student Entry date & Exit date Student English Language Learner (ELL) Status Student Special Education Indicator Student Low-Income Indicator Student Youth in Custody (YIC) Indicator February 04, 2021 (Full Board) Meeting Minutes USBE210051CT - Renaissance Learning.pdf |
| USBE190107MA | Contract | Amplify Education Inc | The purpose of this contract between the Utah State Board of Education and Amplify Education Inc is to provide a diagnostic assessment for reading for Utah students in Grades K-3. | 06/30/2024 | The purpose of this contract between the Utah State Board of Education and Amplify Education Inc is to provide a diagnostic assessment for reading for Utah students in Grades K-3. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA).53E-4-307 Benchmark assessments in readingR277-406 Early Learning Program and Assessment Justification Required by State Law Utah State Board of Education 07/23/2019 Personally identifiable educator information,Personally identifiable student information Data shared included relevant data points for providing a diagnostic assessment for reading for Utah students in Grades K-3. Relevant data points include: Statewide Student Identifier (SSID) Student School Student District Student Dynamic Indicators of Basic Early Literacy Skills (DIBELS) NEXT Scores School Course Information Student Grade Level Student English Language Learner Status Student Progress Report USBE190107MA Amplify Education.pdf |
| USBE190026MA | Contract | Lea(R)n Inc OR Instructure Inc | The purpose of this contract between the Utah State Board of Education and Lea(R)n Inc OR Instructure Inc is to provide LearnPlatform licensing and services to assist with LEA-based digital software monitoring and evaluation support. | 06/30/2024 | The purpose of this contract between the Utah State Board of Education and Lea(R)n Inc OR Instructure Inc is to provide LearnPlatform licensing and services to assist with LEA-based digital software monitoring and evaluation support. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Administrative Code R277-92253F-2-510- Digital Teaching and Learning Grant program Justification Required by State Law Utah State Board of Education Utah State Board of Education 08/02/2018 Amendment #1 Utah State Board of Education 05/14/2023Amendment #99 Utah State Board of Education 04/04/2023 Personally identifiable student information Data shared included relevant data points for the implementation of LearnPlatform licensing and services to assist with LEA-based digital software monitoring and evaluation support. Data points included: Student Name Student Date of Birth Student Demographic Information Student Location Information Statewide Student Identifier (SSID) USBE190026MA Lear(R)n, Inc.pdfUSBE190026MA Amd 1 Lear(R)n, Inc.- Instructure Inc. pdfUSBE190026MA Amd 99 Lear(R)n, Inc.- Instructure Inc. pdf |
| USBE210020IAA | Interagency Agreement | Utah State University | The purpose of this interagency agreement between the Utah State Board of Education and Utah State University is to provide coursework and clinical practice opportunities for highly qualified outreach graduate students to receive master's degrees in Speech-Language Pathology(SLP) from the Department of Communicative Disorders and Deaf Education (COMDDE). | 06/30/2022 | The purpose of this interagency agreement between the Utah State Board of Education and Utah State University is to provide coursework and clinical practice opportunities for highly qualified outreach graduate students to receive master's degrees in Speech-Language Pathology(SLP) from the Department of Communicative Disorders and Deaf Education (COMDDE). Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA)(34 CFR 300.154(a))Facilitating access to qualified professionals and services for students with disabilities.Rehabilitation Act of 1973 (Section 101(a)(11)(D) and 34 CFR 361.22(b))Facilitating access to qualified professionals and services for students with disabilities.Utah Administrative Code R277-520-4Administrative rule specifically states that an educator assigned to serve preschool-aged students with disabilities must hold a current Utah Educator License with a preschool special education (birth-age 5) license area of concentration.58-41a-102 Audiology and Speech-Language Pathology Interstate CompactFacilitate interstate practice of audiology and speech-language pathology with the goal of improving public access to audiology and speech-language pathology services. The practice of audiology and speech-language pathology occurs in the state where the patient/client/student is located at the time of the patient/client/student encounter. Justification Required by State Law Required by Federal Law Utah State Board of Education 09/15/2020 No Amendments De-identified student-level data Data shared includes relevant educator and student personal information for the purpose of incidental data sharing while Outreach students serve the appropriate students in the school districts in which they are employed while attending graduate school. USBE210020IAA - USU Outreach Masters Degree |
| 176120MA | Contract | Blake T. Ostler | The purpose of this contract between the Utah State Board of Education and Blake T. Ostler is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 08/31/2021 | The purpose of this contract between the Utah State Board of Education and Blake T. Ostler is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 09/08/2016 No Amendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. September 8th, 2016 (Full Board) Meeting Minutes 176120MA Blake T.pdf |
| USBE210114CT | Contract | Qualtrics, LLC | The purpose of this contract between the Utah State Board of Education and Qualtrics, LLC is to provide Student School Data Collection and Analysis. | 06/30/2026 | The purpose of this contract between the Utah State Board of Education and Qualtrics, LLC is to provide Student School Data Collection and Analysis. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Required by State Law Utah State Board of Education Decision USBE Staff 06/30/2021 Personally identifiable student information Data shared with Qualtrics is varied and depends on how staff use the tool to collect data. Data elements include identifiers of students, parents, educators, LEA staff, USBE staff, USBE employees, and others. USBE210114CT - Qualtrics LLC.pdf |
| 166013MA | Contract | The National Center for the Improvement of Educational Assessment | The purpose of this contract between the Utah State Board of Education and The National Center for the Improvement of Educational Assessment, Inc is to provide consultancy on Assessment and Accountability issues. | 06/30/2020 | The purpose of this contract between the Utah State Board of Education and The National Center for the Improvement of Educational Assessment, Inc is to provide consultancy on Assessment and Accountability issues. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).53E-5-204, 53E-5-206- Measuring schoolsEstablish the requirement that academic growth be included in the school accountability system Justification Required by State Law Utah State Board of Education 06/18/2015 Amendment #1 Utah State Board of Education 01/18/2018 De-identified student-level data Data Shared included relevant data points for the implementation to provide consultancy on assessment and accountability issues, as well as calculating student growth percentages. Data Shared includes: Statewide Student Identifier (SSID) Student Grade Student SAGE Assessment Data Teacher ID June 18th, 2015 (Full Board) Meeting Minutes 166013MA The National Center for the Improvement of Educational Assessment166013MA Amd 1 The National Center for the Improvement of Educational Assessment |
| USBE210069MA | Contract | Drivers Ed Solutions, LLC | The purpose of this contract between the Utah State Board of Education and Drivers Ed Solutions, LLC is to provide driver education online scheduling software to Utah LEAs and charter schools. | 03/31/2026 | The purpose of this contract between the Utah State Board of Education and Drivers Ed Solutions, LLC is to provide driver education online scheduling software to Utah LEAs and charter schools. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code R277-746Addresses driver education programs and incorporates a policy manual outlining standards and procedures for LEAs conducting driver education programs.Utah Code Section 53G-10-503Used to reimburse LEAs for classroom and behind-the-wheel driver education training, as well as fee waiver students and necessary equipment.. Justification Required by State Law Local Education Agency Decision USBE Staff 04/26/2021 Personally identifiable student information,De-identified student-level data,Un-masked aggregate student data Data Shared included relevant data points for the implementation of a driver education online scheduling software to Utah LEAs and charter schools. Data Shared includes: Student Full Name Student Phone Number School Schedule Information Driver Education Educator Information Information on Practice Drives with Educator and Parent Date/time of Drive Duration of Drive Route of Drive Maneuvers Practiced during Drive USBE210069MA - Drivers Ed Solutions LLC.pdf |
| USBE250047MA | Contract | Special Education Consulting Services, LLC | The purpose of this contract between the Utah State Board of Education (USBE) and Special Education Consulting Services, LLC is to provide UPIPS Mentoring and Monitoring Services. | 01/08/2030 | The purpose of this contract between the Utah State Board of Education (USBE) and Special Education Consulting Services, LLC is to provide UPIPS Mentoring and Monitoring Services. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) 20 U.S.C.§1400;USBE SER VIII.C and DThe Utah State Board of Education Special Education Services (USBE SES) staff has the responsibility of monitoring compliance with federal and state requirements Justification Required by State Law Required by Federal Law Utah State Board of Education 02/02/2025 Personally identifiable educator information,Personally identifiable student information Data shared include relevant data points for the monitoring and mentoring of the Utah Special Education Program Improvement Planning System (UPIPS). In the contractor's role, they evaluated LEA compliance with state law which included a review and analysis of data. As such, data points likely included: Student Names Student Disability Status Student School Student Grade Level Educator Names Educator Schools Educator Contact Information February 06, 2025 (Full Board) Meeting Minutes USBE250047MA - Special Education Consulting - UPIPS |
| 17-MOU-0183 | Memorandum of Understanding | Utah Department of Workforce Services | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE) and Utah Department of Workforce Services (DWS) is in order to facilitate information sharing and access to and disclosure of Intergenerational Poverty (IGP) information for the completion of the IGP report as required by legislation and other IGP programs created by the legislature. | 04/14/2027 | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE) and Utah Department of Workforce Services (DWS) is in order to facilitate information sharing and access to and disclosure of Intergenerational Poverty (IGP) information for the completion of the IGP report as required by legislation and other IGP programs created by the legislature. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Intergenerational Poverty Mitigation Act (Utah Code - Title 35A Chapter 9)This law requires DWS to "establish and maintain a system to track intergenerational poverty to identify groups that have a high risk of experiencing intergenerational poverty" and "identify incidents, patterns, and trends that explain or contribute to intergenerational poverty" and "assist case workers, social scientists, and government officials in the study and development of effective and efficient plans and programs to help individuals and families break the cycle of poverty. Justification Required by State Law Utah State Board of Education 05/19/2017 Amendment #1 Utah State Board of Education 05/03/2022 De-identified student-level data,Un-masked aggregate student data,Masked aggregate student data Data Shared included relevant data points for the implementation of order to facilitate information sharing and access to and disclosure of Intergenerational Poverty (IGP) information for the completion of the IGP report as required by legislation and other IGP programs created by the legislature. Data Shared includes: Student Full Name Student Birth Date Student Gender USBE will provide DWS indicators calculated from aggregating the match data. Indicators provided to DWS will be broken out by cohort type and will include: Total matches by LEA ELA SAGE Proficiency by LEA Math SAGE Proficiency by LEA Graduation Rate by LEA Total matches by School ELA SAGE Proficiency by School Math SAGE Proficiency by School Grad Rate by School Total matches for child homelessness 17-MOU-0183 - UT Dept Workforce Services.pdf17-MOU-0183 -Amd 1 Department of Workforce Services.pdf |
| USBE180075MA | Contract | Curriculum Associates LLC | The purpose of this contract between the Utah State Board of Education and Curriculum Associates, LLC is to provide early interactive literacy software for grades 2 and 3. | 08/01/2022 | The purpose of this contract between the Utah State Board of Education and Curriculum Associates, LLC is to provide early interactive literacy software for grades 2 and 3. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading Amendments Justification Required by State Law Local Education Agency Decision Utah State Board of Education 07/16/2018 Amendment #1 USBE Staff 01/13/2020Amendment #2 USBE Staff 10/13/2022 Personally identifiable educator information,Personally identifiable student information Data shared included relevant data points for the implementation of an early learning interactive literacy software. Data points included: Student Name Date of Birth Gender Race/Ethnicity Student School Enrollment Student Grade Level Teacher Name English Language Status Eligibility for Reduced-Price Lunch July 16, 2018 (Full Board) Meeting Minutes USBE180075MA Curriculum Associates, LLC.pdfUSBE180075MA Amendment 1 Curriculum Associates, LLC.pdfUSBE180075MA Amendment 2 Curriculum Associates, LLC.pdf |
| USBE220046DA | Data Sharing Agreement | Utah Department of Health | The purpose of this data sharing agreement between the Utah State Board of Education and the Utah Department of Health is to streamline the required reporting of COVID-19 cases among schools (school health authorities) and the Utah Department of Health. | 12/31/2022 | The purpose of this data sharing agreement between the Utah State Board of Education and the Utah Department of Health is to streamline the required reporting of COVID-19 cases among schools (school health authorities) and the Utah Department of Health. Legal Authority 34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Required by State Law Utah State Board of Education 03/07/2024 Personally identifiable student information Data shared included relevant data points to streamline the required reporting of COVID-19 cases among schools (school health authorities) and the Utah Department of Health. Data shared included: Student School Enrollment Information Student Name Student Date of Birth Student Gender Original Agreement |
| 156350MA | Student Data Sharing Agreement | University of Kansas Center for Research | The purpose of this contract is to provide Dynamic Learning Maps Alternate Assessment, a test that is designed to assess the progress of children with significant cognitive disabilities in attaining proficiency in mathematics and English/language arts. | 04/30/2020 | |
| USBE220010MA | Contract | Catapult Learning West | The purpose of this contract between the Utah State Board of Education and Catapult Learning West is to provide services for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss under the Emergency Assistance for Non-Public Schools Fund (EANS Fund). | 06/30/2026 | The purpose of this contract between the Utah State Board of Education and Catapult Learning West is to provide services for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss under the Emergency Assistance for Non-Public Schools Fund (EANS Fund). Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). The Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSA)signed into law on December 27, 2020 and provides an additional $2.75 billion nationally for the Emergency Assistance for Non-Public Schools Fund (EANS Fund). Justification Required by Federal Law Utah State Board of Education 08/17/2021 Amendment #1 Utah State Board of Education 02/10/2023Amendment #2 Utah State Board of Education 10/14/2023 Personally identifiable student information Data Shared included relevant data points for the implementation of services for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss under the Emergency Assistance for Non-Public Schools Fund (EANS Fund). Data Shared includes: Statewide Student Identifier (SSID) Student Full Name Student LEA Student Grade Student Date of Birth USBE220010MA - Catapult Learning West EANS.pdfUSBE220010MA -Amd 1 Catapult Learning West EANS.pdfUSBE220010MA -Amd 2 Catapult Learning West EANS.pdf |
| 176141MA | Contract | Carol Clawson | The purpose of this contract between the Utah State Board of Education and Carol Clawson is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 08/31/2021 | The purpose of this contract between the Utah State Board of Education and Carol Clawson is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 09/08/2016 No Amendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. September 8th, 2016 (Full Board) Meeting Minutes 176141MA Carol Clawson.pdf |
| USBE210002MA | Contract | Applied Learning Technology Associates (ALTA) | The purpose of this contract between the Utah State Board of Education and Applied Learning Technology Associates (ALTA) is to provide a Comprehensive Needs Assessment, Evaluation and Re-Interview Process for Utah Migrant Education Programs. | 08/31/2025 | The purpose of this contract between the Utah State Board of Education and Applied Learning Technology Associates (ALTA) is to provide a Comprehensive Needs Assessment, Evaluation and Re-Interview Process for Utah Migrant Education Programs. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Title I, Part C of the Elementary and Secondary Education Act (ESEA);The Migrant Education Program (MEP) is a federally funded program Every Student Succeeds Act (ESSA) of 2015; which reauthorized the Elementary and Secondary Education Act of 1965 (ESEA). Justification Required by State Law Required by Federal Law Utah State Board of Education 08/06/2020 No Amendments Personally identifiable student information Data Shared included relevant data points for the implementation of Utah Migrant Education Programs. Data Shared includes: Student Full Name Student Date of Birth Student Age Student Disability Information Student Certificate of Eligibility (COE) Information Student State Assessment Scores Student Language Arts Courses (Secondary Students) Student Math Courses (Secondary Students) August 6th, 2020 (Full Board) Meeting Minutes USBE210002MA - Applied Learning Technology Associates |
| USBE200003MA | Contract | Brigham Young University | The purpose of this contract between the Utah State Board of Education and Brigham Young University (BYU) is to provide ULEAD grant funds to BYU to conduct a research project designed to understand how children's anxiety interacts with early reading skill development. | 06/30/2020 | The purpose of this contract between the Utah State Board of Education and Brigham Young University (BYU) is to provide ULEAD grant funds to BYU to conduct a research project designed to understand how children's anxiety interacts with early reading skill development. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 09/17/2019 Personally identifiable student information,De-identified student-level data USBE does not engage in data sharing as a part of this study. Any data collection or data sharing is conducted by the researcher.Data Shared included relevant data points for the implementation to conduct a research project designed to understand how children's anxiety interacts with early reading skill development. Data Shared includes: Student Multi-dimensional Anxiety Scale for Children (MASC) data Student Dynamic Indicators of Basic Early Literacy Skills (DIBELS) Data USBE200003MA BYU.pdf |
| 166304MA | Contract | Utah State Board of Education; University of Wisconsin's Madison Center for Educational Research (WCER) | The purpose of this contract between the Utah State Board of Education and the University of Wisconsin's Madison Center for Educational Research (WCER) is the development, administration, scoring, and reporting of an online English language proficiency assessment, known as the ACESS for ELLs 2.0. | 06/30/2020 | The purpose of this contract between the Utah State Board of Education and the University of Wisconsin's Madison Center for Educational Research (WCER) is the development, administration, scoring, and reporting of an online English language proficiency assessment, known as the ACCESS for ELLs 2.0. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA).Every Student Succeeds Act (ESSA)-Title III (20 U.S Code § 6812.)Provide all children significant opportunity to receive a fair, equitable, and high-quality education, and to close educational achievement gaps.Student Program is to ensure that all EL students attain English proficiency, develop high levels of academic attainment in English, and meet the same challenging state academic standards as all other students.53E-5-205- Indicators for Elementary and Middle Schools53E-5-206 -Indicators for High Schools Justification Required by State Law Required by Federal Law Utah State Board of Education 03/07/2024 Amendment #1 Utah State Board of Education 05/19/2016 Personally identifiable educator information,Personally identifiable student information Data shared included relevant data points for the implementation of the ACCESS for ELLs 2.0 assessment. Relevant Data included: Student Demographic Information Student Names Student Class Information Student School Information Educator Information Relevant Student Accommodation Information June 18, 2015 (Full Board) Meeting Minutes 166304MA U of Wisconsin's Madison for Educational Research |
| USBE210032IAA | Interagency Agreement | University of Utah | The purpose of this interagency agreement between the Utah State Board of Education and University of Utah is for , the USBE Youth in Care (YIC) Program has partnered with the University of Utah (UU)’s School of Biological Sciences (SoBS) to support the STEM (science, technology, engineering, math) Community Alliance Program (STEMCAP). This program implements meaningful STEM project based learning activities and workshops for students in juvenile correctional facilities and residential treatment programs in Utah. These educational programs bring research scientists, educators, and graduate students directly into YIC classrooms to effectively teach STEM core concepts, encourage research awareness, inspire vocational interests, fuel creativity, and significantly improve educational achievement and outcomes for youth in care. This agreement will continue this highly successful alliance with the UU and incrementally expand this work to more YIC students and with more activities, and more community partners in 2020-2025, with accompanying evaluation and assessment of all collaborators. | 06/30/2025 | The purpose of this interagency agreement between the Utah State Board of Education and University of Utah is for , the USBE Youth in Care (YIC) Program has partnered with the University of Utah (UU)’s School of Biological Sciences (SoBS) to support the STEM (science, technology, engineering, math) Community Alliance Program (STEMCAP). This program implements meaningful STEM project based learning activities and workshops for students in juvenile correctional facilities and residential treatment programs in Utah. These educational programs bring research scientists, educators, and graduate students directly into YIC classrooms to effectively teach STEM core concepts, encourage research awareness, inspire vocational interests, fuel creativity, and significantly improve educational achievement and outcomes for youth in care. This agreement will continue this highly successful alliance with the UU and incrementally expand this work to more YIC students and with more activities, and more community partners in 2020-2025, with accompanying evaluation and assessment of all collaborators. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Administrative Code R277-709Administrative rule specifically outlines the requirements for education programs serving youth in care. This rule supports the goal of the agreement to provide meaningful educational opportunities for students in juvenile correctional facilities and residential treatment programs. 53E-3-503- Education of Individuals in CustodyOutlines the requirement for the Utah State Board of Education to coordinate with the Department of Health and Human Services to plan and coordinate educational programs for individuals in the custody of certain state agencies, including juvenile justice services. This legislation establishes a framework for the type of interagency collaboration outlined in the agreement. Justification Required by State Law Utah State Board of Education Decision Utah State Board of Education 10/01/2020 Amendment #1 Utah State Board of Education 10/14/2023 De-identified student-level data No data are shared by USBE. At the Juvenile Justice and Youth Services Facilities, small amounts of student data sharing may occur incidentally as a part of students' participation in the STEMCAP program. This would include sharing students' names with STEMCAP staff. October 1st, 2020 (Full Board) Meeting Minutes USBE210032IAA - University of Utah.pdfUSBE210032IAA - Amd 1 University of Utah.pdf |
| USBE210099MA | Contract | Voyager Sopris Learning, Inc | The purpose of this contract between the Utah State Board of Education and Voyager Sopris Learning, Inc is to provide K-3 Early Assessment System for Mathematics. | 06/30/2026 | The purpose of this contract between the Utah State Board of Education and Voyager Sopris Learning, Inc is to provide K-3 Early Assessment System for Mathematics. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Section 53E-4-307.5Outlines requirements for the "early mathematics benchmark assessment."Utah Code Section 53E-3-521Requires LEAs serving K-3 students to annually submit a plan to the USBE for mathematics proficiency improvementUtah Administrative Rule R277-406Details the requirements for early learning programs, including assessments like the K-3 Early Assessment System for Mathematics Justification Required by State Law Utah State Board of Education 07/03/2021 Amendment #1 Utah State Board of Education 09/16/2021Amendment #2 Utah State Board of Education 12/17/2023 Personally identifiable student information Data Shared included relevant data points for the implementation of a K-3 Early Assessment System for Mathematics. Data Shared includes: Statewide Student Identifier (SSID) Student Full Name Student Grade Student Class Student LEA June 03, 2021 (Full Board) Meeting Minutes USBE210099MA - Voyager Sopris Learning Inc.pdfUSBE210099MA - Amd 1 Voyager Sopris Learning Inc.pdfUSBE210099MA - Amd 2 Voyager Sopris Learning Inc.pdf |
| USBE210037MA | Contract | Special Education Consulting Services | The purpose of this contract between the Utah State Board of Education and Special Education Consulting Services is to provide Individuals with Disabilities Education Act (IDEA) dispute resolution services. Applicable laws require the State of Utah to provide certain dispute resolution resources to such families at no cost. Accordingly, the Utah State Board of Education (USBE) is entering into this Contract with Special Education Consulting Services to be the Individualized Education Program (IEP Facilitator). | 09/30/2025 | The purpose of this contract between the Utah State Board of Education and Special Education Consulting Services is to provide Individuals with Disabilities Education Act (IDEA) dispute resolution services. Applicable laws require the State of Utah to provide certain dispute resolution resources to such families at no cost. Accordingly, the Utah State Board of Education (USBE) is entering into this Contract with Special Education Consulting Services to be the Individualized Education Program (IEP Facilitator). Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Administrative Code R277-60953E-7-208- Special Education Dispute Resolution Utah law specifically addresses special education dispute resolution, rulemaking, due process hearings, and the right to appeal. It mandates that the Utah State Board of Education (USBE) make rules to allow for prompt, fair, and final resolution of disputes related to special education, establish procedural safeguards meeting the requirementsIndividuals with Disabilities Education Act (IDEA) 20 U.S.C. Sec. 1415Establish timelines for dispute resolution Justification Required by State Law Required by Federal Law Utah State Board of Education 10/01/2020 No Amendments De-identified student-level data Data shared in completion of this agreement included relevant data points for individual students and teachers involved in dispute resolutions overseen by the contracted individual. October 1st, 2020 (Full Board) Meeting Minutes USBE210037MA - Special Education Consulting Services |
| USBE240082IAA | Interagency Agreement | Utah State University | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University (USU) is to provide on-demand supports to improve the skills, knowledge, and experience of school staff serving students with challenging behavior to improve student access to least restrictive environments. | 06/30/2025 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University (USU) is to provide on-demand supports to improve the skills, knowledge, and experience of school staff serving students with challenging behavior to improve student access to least restrictive environments. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision USBE Staff 06/15/2024 Personally identifiable educator information,Personally identifiable student information Data Shared included relevant data points for the implementation supports to improve the skills, knowledge, and experience of school staff serving students with challenging behavior to improve student access to least restrictive environments. USU will have access to all of a referred student’s special education data. They will have an educational need to know about the student’s special education program as they will be providing support to the student’s IEP team about the student’s behavior. USBE240082IAA Utah State University.pdf |
| USBE240028IAA | Interagency Agreement | Utah System of Higher Education | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah System of Higher Education (USHE) is for work by the USHE office related to USBE’s Federal Perkins grant oversight. USHE has one individual assigned to work in a leadership role with USBE Career & Technical Education. | 06/30/2028 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah System of Higher Education (USHE) is for work by the USHE office related to USBE’s Federal Perkins grant oversight. USHE has one individual assigned to work in a leadership role with USBE Career & Technical Education. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Carl D. Perkins Career and Technical Education Act of 2006 (Perkins V)The federal statute governing the grant. It funds Career and Technical Education (CTE) programs to improve academic and technical achievement for students. Justification Required by Federal Law Utah State Board of Education 12/17/2023 Personally identifiable student information Data Shared included relevant data points for the implementation of CTE post-secondary institutional data necessary to report on the three post-secondary Perkins performance measures. Data Shared includes: Statewide Student Identifier (SSID) for secondary students Data Year Institution Type Degree Granting or Technical College Institution Number Student ID for Institution Social Security Number (for the purpose of data matching with the department of workforce services) Participant flag Concentrator flag Completer flag Degree certification awarded if completed Integrated Postsecondary Education Data System (IPEDS) level (certification level) Date of graduation from institution Classification of instructional programs (CIP) major Program major CIP awarded Program awarded Perkins CIP Perkins program name Start date for secondary students Exit date for secondary students High school code for secondary students Previous concentrator Current concentrator December 07, 2023 (Full Board) Meeting Minutes USBE240028IAA - Utah System of Higher Education.pdf |
| USBE250051MA | Contract | Utah Tourism Industry Association | The purpose of this contract between the Utah State Board of Education (USBE) and Utah Tourism Industry Association is to provide Hospitality and Tourism Management Career and Technical Education Curriculum. | 06/30/2029 | The purpose of this contract between the Utah State Board of Education (USBE) and Utah Tourism Industry Association is to provide Hospitality and Tourism Management Career and Technical Education Curriculum. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Annotated Section 53E-3-515 Justification Required by State Law Required by Federal Law Utah State Board of Education 02/20/2025 Personally identifiable student information Data shared includes relevant student personal information for the purpose of incidental data sharing while providing Hospitality and Tourism Management Career and Technical Education Curriculum. February 06, 2025 (Full Board) Meeting Minutes USBE250051MA - Utah Tourism Industry Association.pdf |
| USBE220009MA | Contract | ASU Prep Global Academy | The purpose of this contract between the Utah State Board of Education and ASU Prep Global Academy is to provide services for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss under the Emergency Assistance for Non-Public Schools Fund (EANS Fund). | 04/18/2025 | The purpose of this contract between the Utah State Board of Education and ASU Prep Global Academy is to provide services for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss under the Emergency Assistance for Non-Public Schools Fund (EANS Fund). Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). The Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSA)signed into law on December 27, 2020 and provides an additional $2.75 billion nationally for the Emergency Assistance for Non-Public Schools Fund (EANS Fund). Justification Required by Federal Law Utah State Board of Education 08/17/2021 Amendment #1 Utah State Board of Education 05/02/2022Amendment #2 Utah State Board of Education 09/27/2023Amendment #3 Utah State Board of Education 05/16/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of services for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss under the Emergency Assistance for Non-Public Schools Fund (EANS Fund). Data Shared includes: Statewide Student Identifier (SSID) Student Full Name Student LEA Student Grade Student Date of Birth USBE220009MA - ASU Prep EANS.pdfUSBE220009MA -Amd 1 ASU Prep EANS.pdfUSBE220009MA -Amd 2 ASU Prep EANS.pdfUSBE220009MA -Amd 3 ASU Prep EANS.pdf |
| USBE210058IAA | Interagency Agreement | University of Utah | The purpose of this interagency agreement between the Utah State Board of Education and University of Utah (U of U) is for the for U of U to develop and evaluate the efficacy of an augmentative online teaching software to improve student engagement during Zoom classes. The proposed study will recruit participants from the Utah Virtual Academy (UTVA). This is a public charter school that focuses on academic and social learning for children. This Academy was selected due its instructional nature that closely aligns with assessing the objectives of this study. The study will recruit teachers (n = 6) across the K-12 programs at the UTVA. The research assistants will recruit participants by attending online faculty meetings and describing the availability and purposes of this software tool. Additionally, school administrators will disseminate a flyer with information about the study. | 12/31/2022 | The purpose of this interagency agreement between the Utah State Board of Education and University of Utah (U of U) is for the for U of U to develop and evaluate the efficacy of an augmentative online teaching software to improve student engagement during Zoom classes. The proposed study will recruit participants from the Utah Virtual Academy (UTVA). This is a public charter school that focuses on academic and social learning for children. This Academy was selected due its instructional nature that closely aligns with assessing the objectives of this study. The study will recruit teachers (n = 6) across the K-12 programs at the UTVA. The research assistants will recruit participants by attending online faculty meetings and describing the availability and purposes of this software tool. Additionally, school administrators will disseminate a flyer with information about the study. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Local Education Agency Decision USBE Staff 03/29/2021 Amendment #1 USBE Staff 06/27/2022 Personally identifiable student information,De-identified student-level data Data shared includes relevant educator and student personal information for the purpose of incidental data sharing while participating in the development and evaluating the efficacy of an augmentative online teaching software to improve student engagement during Zoom classes. USBE210058IAA - University of Utah.pdf USBE210058IAA - Amd 1- University of Utah.pdf |
| USBE250042MA | Contract | Affect Effect Industries | The purpose of this contract between the Utah State Board of Education (USBE) and Affect Effect Industries is to provide UPIPS Mentoring and Monitoring Services. | 01/08/2030 | The purpose of this contract between the Utah State Board of Education (USBE) and Affect Effect Industries is to provide UPIPS Mentoring and Monitoring Services. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) 20 U.S.C.§1400;USBE SER VIII.C and DThe Utah State Board of Education Special Education Services (USBE SES) staff has the responsibility of monitoring compliance with federal and state requirements Justification Required by State Law Required by Federal Law Utah State Board of Education 02/02/2025 Personally identifiable educator information,Personally identifiable student information Data shared include relevant data points for the monitoring and mentoring of the Utah Special Education Program Improvement Planning System (UPIPS). In the contractor's role, they evaluated LEA compliance with state law which included a review and analysis of data. As such, data points likely included: Student Names Student Disability Status Student School Student Grade Level Educator Names Educator Schools Educator Contact Information February 06, 2025 (Full Board) Meeting Minutes USBE250042MA - Affect Effect Industries - UPIPS |
| USBE210076IAA | Interagency Agreement | Utah Higher Education Assistance Authority (UHEAA) | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Higher Education Assistance Authority (UHEAA) is for UHEAA to identify trends in completion of the Free Application for Federal Student Aid (FAFSA) amongst high school seniors by race/ethnicity, English Language Learner status, and free and/or reduced lunch status to improve and customize our outreach efforts to better assist the specific and diverse needs of our communities. UHEAA would provide USBE with a list of students who completed the FAFSA in the 2019-2020 school year. We request that USBE then identify which of those students was a class of 2020 senior, and compare that list with their entire list of 2020 seniors. | 07/15/2025 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Higher Education Assistance Authority (UHEAA) is for UHEAA to identify trends in completion of the Free Application for Federal Student Aid (FAFSA) amongst high school seniors by race/ethnicity, English Language Learner status, and free and/or reduced lunch status to improve and customize our outreach efforts to better assist the specific and diverse needs of our communities. UHEAA would provide USBE with a list of students who completed the FAFSA in the 2019-2020 school year. We request that USBE then identify which of those students was a class of 2020 senior, and compare that list with their entire list of 2020 seniors. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Bard of Education Decision Local Education Agency Decision Utah State Board of Education 07/09/2020 Un-masked aggregate student data Data Shared included relevant data points for the implementation of identifying trends in completion of the Free Application for Federal Student Aid (FAFSA) amongst high school seniors Data Shared includes: Percentage of 2020 seniors in each race/ethnicity category that completed a FAFSA, disaggregated by district and school Percentage of 2020 senior English language learner students that completed a FAFSA, disaggregated by district and school Percentage of 2020 senior students eligible for free and/or reduced-price lunch that completed a FAFSA, disaggregated by district and school Percentage of 2020 senior students with disabilities that completed a FAFSA, disaggregated by district and school July 09, 2020 (Full Board) Meeting Minutes USBE210076IAA - UHEAA-USBE - Data Sharing Agreement.pdf |
| USBE220068DA | Data Sharing Agreement | Utah Department of Health | The purpose of the Data Sharing Agreement between the Utah State Board of Education(USBE) and Utah Department of Health (UDOH) is to conduct evaluation and analysis for USBE in order to improve the quality of instruction and education in Utah; and conduct investigation and analysis in order to meet reporting requirements of federal programs. The Parties will contribute to a multi-agency research study that collects, analyzes, and provides state-level information regarding the occurrence of Autism Spectrum Disorder (ASD) and Developmental disabilities (DD) in order to investigate prevalence, diagnostic patterns, special education classifications, and risk factors for ASD with a goal of making educational improvement recommendations to USBE and UDOH. | 03/02/2025 | The purpose of the Data Sharing Agreement between the Utah State Board of Education(USBE) and Utah Department of Health (UDOH) is to conduct evaluation and analysis for USBE in order to improve the quality of instruction and education in Utah; and conduct investigation and analysis in order to meet reporting requirements of federal programs. The Parties will contribute to a multi-agency research study that collects, analyzes, and provides state-level information regarding the occurrence of Autism Spectrum Disorder (ASD) and Developmental disabilities (DD) in order to investigate prevalence, diagnostic patterns, special education classifications, and risk factors for ASD with a goal of making educational improvement recommendations to USBE and UDOH. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code Annotated (UCA) § 26-7-4Authorizing the Utah Registry of Autism and Developmental Disabilities (URADD) Justification Required by State Law Utah State Board of Education 03/02/2022 Personally identifiable student information Data Shared included relevant data points for the implementation of evaluation and analysis for USBE in order to improve the quality of instruction and education in Utah. Data Shared includes: Statewide Student Identifier (SSID) School Name District Name Student Full Name Student Date of Birth Student Age Student Disability Information USBE220068DA - URADD Data Sharing Agreement.pdf |
| USBE230031MA | Contract | Catapult Learning West, LLC | The purpose of this contract between the Utah State Board of Education and Catapult Learning West, LLC is to provide Comprehensive Needs Assessment/Root Cause Analysis and progress monitoring services.Pursuant to Code and Rule, the Utah State Board of Education (USBE) issued a Request forProposals (RFP) seeking multiple vendors to provide comprehensive needs assessment and root cause analysis and progress monitoring services for two categories of schools. | 06/30/2025 | The purpose of this contract between the Utah State Board of Education and Catapult Learning West, LLC is to provide Comprehensive Needs Assessment/Root Cause Analysis and progress monitoring services. Pursuant to Code and Rule, the Utah State Board of Education (USBE) issued a Request for Proposals (RFP) seeking multiple vendors to provide comprehensive needs assessment and root cause analysis and progress monitoring services for two categories of schools. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code § 53E-5-301State accountability system This section requires the Utah State Board of Education (USBE) to establish a statewide school accountability system to measure performance and determine which schools need support. It mandates that schools designated for comprehensive support develop improvement plans.Utah Code § 53E-5-303Improvement plan for certain schools This provision outlines the requirements for schools that have been designated for improvement, including the submission of a plan to the USBE. This plan is based on an analysis of school data.Utah Code § 53E-5-304School turnaround plans This code applies to schools with consistently low performance. It specifies the requirements for developing and implementing a turnaround plan, a more intensive version of the improvement plan.Utah Code § 53E-5-305Board review and approval of improvement or turnaround plans This section empowers the USBE to review, approve, or deny the improvement plans submitted by local education agencies (LEAs).Utah Administrative Rule R277-920School Improvement and Turnaround This rule provides the specific framework and operational details for the school improvement process, including requirements for LEAs and the USBE. It establishes the process for a local education board to submit an improvement plan to the USBE and the criteria for review. Justification Required by State Law Utah State Board of Education 11/03/2022 Amendment #1 Utah State Board of Education 09/19/2023Amendment #2 Utah State Board of Education 06/20/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of Comprehensive Needs Assessment/Root Cause Analysis and progress monitoring services. Data Shared includes: Student Demographics Name Race Gender Student Disability Information Student School Student Grade Student Performance Data November 03, 2022 (Full Board) Meeting Minutes USBE230031MA - Catapult Learning West LLC.pdf USBE230031MA Amd. 1 - Catapult Learning.pdfUSBE230031MA Amd. 2 - Catapult Learning.pdf |
| USBE240060IAA | Interagency Agreement | Utah Department of Public Safety | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Department of Public Safety (DPS) is to provide additional clarification regarding the role of the DPS School Safety Liaison with the USBE School Safety Center (SSC). This includes professional learning and support for Local Education Agencies (LEAs). | 09/30/2026 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Department of Public Safety (DPS) is to provide additional clarification regarding the role of the DPS School Safety Liaison with the USBE School Safety Center (SSC). This includes professional learning and support for Local Education Agencies (LEAs). Legal Authority 34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Required by State Law USBE Staff 04/12/2024 Personally identifiable educator information,Personally identifiable student information The School Safety Liaison will not have access to any personally identifiable information (PII), or aggregate data that is not already publicly available. However, it is possible that in the event of a school incident the School Safety Liaison may share identifiable information specific to the incident, in accordance with DPS policies and protocols. USBE240060IAA - Dept of Public Safety.pdf |
| USBE2000021AA | Interagency Agreement | University of Utah | The purpose of this interagency agreement between the Utah State Board of Education, University of Utah (U of U) , and Utah State University (USU) is to evaluate the effects of training and implementation supports for the Good Behavior Game (GBG) on Utah teacher's self-efficacy, burnout, and retention, as well as student academic engagement. | 06/30/2020 | The purpose of this interagency agreement between the Utah State Board of Education, University of Utah (U of U) , and Utah State University (USU) is to evaluate the effects of training and implementation supports for the Good Behavior Game (GBG) on Utah teacher's self-efficacy, burnout, and retention, as well as student academic engagement. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 09/17/2019 Personally identifiable educator information,Personally identifiable student information USBE does not engage in data sharing as a part of this study. Any data collection or data sharing is conducted by the researcher. Data shared includes relevant student personal information for the purpose of implementation supports for the Good Behavior Game (GBG) and incidental data sharing while collecting data in public schools. USBE2000021AA UofU.pdf |
| USBE260001-MOU | Memorandum of Understanding | Utah Department of Health and Human Services | The purpose of this Memorandum of Understanding is to address how the Utah Department of Health and Human Services, Baby Watch Early Intervention Program and the Utah State Board of Education, through its Special Education Services Section, will meet the Part C to Part B transition requirements of the Individuals with Disabilities Education Act (IDEA). | 07/15/2030 | The purpose of this Memorandum of Understanding is to address how the Utah Department of Health and Human Services, Baby Watch Early Intervention Program and the Utah State Board of Education, through its Special Education Services Section, will meet the Part C to Part B transition requirements of the Individuals with Disabilities Education Act (IDEA). Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Individuals with Disabilities Education Act (IDEA)Specifically, Part C and Part B of IDEA, which govern early intervention services and special education services for school-aged children, respectively20 U.S. Code § 1416(a)(3)(B): This section of the IDEA mandates that states must ensure that children transitioning from Part C to Part B have an IEP developed and implemented by their third birthday34 CFR § 300.301(d): This regulation outlines exceptions to the evaluation timelines, including parental refusal to provide consent.34 CFR § 300.149: This regulation requires states to monitor local education agencies (LEAs) for compliance with IDEA, including the transition from Part C to Part B Justification Required by State Law Required by Federal Law Utah State Board of Education 08/04/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of The Baby Watch Early Intervention Program. Data Shared Includes: Statewide Student Identifier (SSID) Student Full Name Student Family Contact Information August 07, 2025 (Full Board) Meeting Minutes USBE260001-MOU Department of Health and Human Services MOU Between Utah DHHS Baby Watch |
| USBE210054IAA | Interagency Agreement | Utah State University (USU) | The purpose of this interagency agreement between the Utah State Board of Education and Utah State University (USU) on behalf of the center for the Schools of the Future is for the USU to research and evaluate Successful Utah efforts that demonstrate meeting differentiated student learning needs. | 01/31/2022 | The purpose of this interagency agreement between the Utah State Board of Education and Utah State University (USU) on behalf of the center for the Schools of the Future is for the USU to research and evaluate Successful Utah efforts that demonstrate meeting differentiated student learning needs. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code 53B-18-801, Part 8 Justification Required by State Law Utah State Board of Education Decision USBE Staff 03/15/2021 Personally identifiable student information Data shared includes relevant student personal information for the purpose of implementation to research and evaluate Successful Utah efforts that demonstrate meeting differentiated student learning needs and incidental data sharing while observing in public schools. The data shared in this report are the school level RISE results and the Data Gateway reported group data for students with disabilities in each schools. USBE210054IAA - USU Center for Schools of the Future.pdf |
| USBE210078DA | Research Data Sharing Agreement | CREDO at Stanford University | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and CREDO at Stanford University is to support educators and policymakers in using the insights that come from sound research to shape program and policy development. We focus on asking the right questions and delivering statistically sound answers as the basis for assessing the effectiveness of education initiatives. We also work to align expectations among key groups around how a quality school performs and how different stakeholders can work together to ensure accountability and academic excellence. | 12/31/2025 | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and CREDO at Stanford University is to support educators and policymakers in using the insights that come from sound research to shape program and policy development. We focus on asking the right questions and delivering statistically sound answers as the basis for assessing the effectiveness of education initiatives. We also work to align expectations among key groups around how a quality school performs and how different stakeholders can work together to ensure accountability and academic excellence. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 03/15/2018 Amendment #1 Utah State Board of Education Amendment #2 Utah State Board of Education Amendment #3 Utah State Board of Education De-identified student-level data Data Shared included relevant data points for the implementation of support for educators and policy makers in using the insights that come from sound research to shape program and policy development. Data Shared Includes: Statewide Student Identifier (SSID) (deidentified) (from the state or district) Student Race Student Gender Student Meal (FRL Eligibility) Status Student Title 1 Status Student Gifted/Talented Status Student Special Education Status Student Disability Code September 07, 2017 (Full Board) Meeting Minutes USBE210078DA - CREDO-Stanford DSAUSBE210078DA Amd. 1 - CREDO USBE210078DA Amd. 2 - CREDO USBE210078DA Amd. 3 - CREDO |
| USBE230004MA | Contract | Renaissance Learning Inc. | The purpose of this contract between the Utah State Board of Education and Renaissance Learning Inc is to provide an Early Interactive Software Program. | 06/30/2027 | The purpose of this contract between the Utah State Board of Education and Renaissance Learning Inc is to provide an Early Interactive Software Program. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading AmendmentsUtah Code Annotated § 53F-4-203The Utah State Board of Education (USBE) issued a Request for Proposals (RFP) seeking qualified vendor(s) to provide interactive early reading software for literacy instruction and assessment for students in Kindergarten, 1st, 2nd, and 3rd grades. Justification Required by State Law Local Education Agency Decision Utah State Board of Education 08/15/2022 Personally identifiable student information Data Shared included relevant data points for the implementation to provide services for the K-3 early Intervention Program. Data Shared includes: Statewide Student Identifier (SSID) Student Grade Level Student School Program Usage Information USBE230004MA - Renaissance Learning Inc.pdf |
| USBE230016IAA | Interagency Agreement | Utah Department of Transportation, Truck Smart | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Department of Transportation, Truck Smart is for Truck Smart to provide a presentation in the driver education classrooms at any interested public school offering the program. | 06/30/2027 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Department of Transportation, Truck Smart is for Truck Smart to provide a presentation in the driver education classrooms at any interested public school offering the program. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Local Education Agency Decision Utah State Board of Education 02/10/2023 Personally identifiable student information Data Shared included relevant data points for the implementation of attendance to the one-hour presentation to public schools in the state of Utah. Data Shared includes: Student Full Name USBE230016IAA - UDOT Truck Smart.pdf |
| USBE220005MA | Contract | Kistina Kindl | The purpose of this contract between the Utah State Board of Education and Kistina Kindl is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 08/31/2026 | The purpose of this contract between the Utah State Board of Education and Kistina Kindl is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 08/17/2021 No Amendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. USBE220005MA Kristina Kindl UPPAC |
| USBE230066IAA | Contract | CGI Technologies and Solutions, Inc | The purpose of this contract between the Utah State Board of Education and CGI Technologies and Solutions, Inc is to provide Financial Systems for Local Education Agencies (LEAs). | 08/02/2028 | The purpose of this contract between the Utah State Board of Education and CGI Technologies and Solutions, Inc is to provide Financial Systems for Local Education Agencies (LEAs). Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) 34 CFR 300.154(a)Requires all public schools to provide a Free Appropriate Public Education (FAPE) for children with disabilitiesUtah Administrative Rules R277-427 Justification Required by State Law Utah State Board of Education 08/15/2023 Personally identifiable student information Data shared includes relevant student personal information for the purpose of incidental data sharing while providing Financial Systems for Local Education Agencies (LEAs). August 03, 2023 (Full Board) Meeting Minutes USBE240003MA - CGI Technologies and Solutions Inc.pdf |
| USBE210072IAA | Interagency Agreement | Department of Workforce Services | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Department of Workforce Services is for USBE to provide student information data to the Department of Workforce Services for the purpose of allowing DWS to utilize the data to determine household eligibility for Pandemic EBT benefits. | 09/30/2023 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Department of Workforce Services is for USBE to provide student information data to the Department of Workforce Services for the purpose of allowing DWS to utilize the data to determine household eligibility for Pandemic EBT benefits. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).Richard B. Russell National School Lunch Act (42 U.S.C. 1751 et seq.) Justification Required by State Law Required by Federal Law USBE Staff 07/06/2020 Amendment #1 USBE Staff 05/06/2021Amendment #2 USBE Staff 10/07/2021Amendment #3 USBE Staff 09/08/2022 Un-masked aggregate student data Data Shared included relevant data points for the implementation of allowing DWS to utilize the data to determine household eligibility for Pandemic EBT benefits. Data Shared includes: First and Last Name of household/guardian Number of eligible children in the household First and Last Name of each eligible child in the household Date of birth of each eligible child Address of household on record with the school district Mailing address if different than address on record Child’s Free or Reduced eligibility Status Child’s enrollment in Community Eligibility Provision School or Provision 2 School April 08, 2021 (Full Board) Meeting Minutes USBE210072IAA - UT DWS - Interagency Data Sharing Agreement.pdfUSBE210072IAA -Amd 1 UT DWS - Interagency Data Sharing Agreement.pdfUSBE210072IAA -Amd 2 UT DWS - Interagency Data Sharing Agreement.pdfUSBE210072IAA -Amd 3 UT DWS - Interagency Data Sharing Agreement.pdf |
| USBE210096DA | Research Data Sharing Agreement | Mark S. Innocenti (Utah State University Researcher) | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and Mark S. Innocenti (Utah State University Researcher) is for an evaluation which was mandated under Utah House Bill 96, Utah School Readiness Initiative. The focus of this evaluation is on students who were in preschool programs that received funding from the Results-Based School Readiness provision of HB96. | 09/30/2026 | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and Mark S. Innocenti (Utah State University Researcher) is for an evaluation which was mandated under Utah House Bill 96, Utah School Readiness Initiative. The focus of this evaluation is on students who were in preschool programs that received funding from the Results-Based School Readiness provision of HB96. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah House Bill 96- Utah School Readiness Initiative 53A-1b-104 to 53A-1b-111 Utah Code Annotated 1953 Justification Required by State Law Utah State Board of Education 09/05/2019 Personally identifiable student information Data Shared included relevant data points for the implementation of an evaluation which was mandated under Utah House Bill 96, Utah School Readiness Initiative. Data Shared includes: Student Grade Statewide Student Identifier (SSID) from LEA Annual Report Student Special Education Placement Student School Student Membership Days Student Reading Interventions USBE210096DA - Innocenti_Utah State University.pdf |
| USBE200061MA | Contract | WestEd | The purpose of this contract between the Utah State Board of Education and WestEd is to provide Special Education Fiscal Coaching Services to LEAs. | 03/18/2025 | The purpose of this contract between the Utah State Board of Education and WestEd is to provide Special Education Fiscal Coaching Services to LEAs. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Section 53E-7-209Allows LEAs to use state special education funds to provide an LEA special education program, including related services and support. While this directly addresses funding for services to students, it establishes a broader framework for LEAs to receive support related to special education. Justification Required by State Law Local Education Agency Decision Utah State Board of Education 03/19/2020 Amendment #1 Utah State Board of Education 11/17/2020Amendment #2 Utah State Board of Education 07/14/2023 Personally identifiable student information Data shared includes relevant student personal information for the purpose of incidental data sharing while participating in the Special Education Fiscal Coaching Services in LEAs. March 19, 2020 (Full Board) Meeting Minutes USBE200061MA - West EdUSBE200061MA - Amd 1 West EdUSBE200061MA - Amd 2 West Ed |
| USBE220059DA | Interagency Agreement | United Way of Salt Lake City | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and United Way of Salt Lake City (UWSL) is to formalize a partnership that allows for the sharing of educational records so UWSL can support and improve student outcomes across multiple school districts using data-driven practices, while ensuring compliance with legal and privacy standards. | 01/11/2027 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and United Way of Salt Lake City (UWSL) is to formalize a partnership that allows for the sharing of educational records so UWSL can support and improve student outcomes across multiple school districts using data-driven practices, while ensuring compliance with legal and privacy standards. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Individuals with Disabilities Educational Act, 30 U.S.C. §1400 et seq. and 34 C.F.R. Part 300 (“IDEA”) Utah Constitution Article X, Section 3 and Utah Code Title 53A Chapter 1 Justification Required by State Law Required by Federal Law Utah State Board of Education 01/11/2022 Amendment #1 Utah State Board of Education 01/05/2024 Personally identifiable student information Data Shared included relevant data points for the implementation of sharing of educational records so UWSL can support and improve student outcomes across multiple school districts using data-driven practices. Data Shared includes: Student Outcomes and Demographic Data Disaggregated by Grade Level and Low Income Minority Student Residential Zip Code English Language Learner (ELL) Student Groups Indicators of Student Attendance School Mobility High School Graduation Dynamic Indicators of Basic Early Literacy Skills (DIBELS) Assessment Student Assessment of Growth and Excellence (SAGE) Assessment Scholastic Reading Inventory (SRI) Assessment American College Test (ACT) Assessment Kindergarten Entry and Exit Profile (KEEP) Assessment Preschool Entry and Exit Profile (PEEP) Assessment USBE220059DA - UWSL Interagency Agreement.pdfUSBE220059DA Amd. 1- United Way of Salt Lake (UWSL).pdf |
| USBE230030CT | Contract | Education Direction,LLC | The purpose of this contract between the Utah State Board of Education and Education Direction,LLC is to provide change management professional learning for Local Education Agency (LEA) leaders. Change management professional learning, coaching, and refreshing with a specific focus on literacy inclusive of collective efficacy conditions and the Four Domains for Rapid School Improvement for every elementary school principal, their supervisor, a leader from their LEA, and literacy specialist from their LEA. | 06/30/2027 | The purpose of this contract between the Utah State Board of Education and Education Direction,LLC is to provide change management professional learning for Local Education Agency (LEA) leaders. Change management professional learning, coaching, and refreshing with a specific focus on literacy inclusive of collective efficacy conditions and the Four Domains for Rapid School Improvement for every elementary school principal, their supervisor, a leader from their LEA, and literacy specialist from their LEA. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Legislation SB 127 Each elementary principal and a principal supervisor, member of LEA leadership, and LEA literacy specialist shall complete the professional learning described in Subsection 1 before July 1, 2027. Justification Required by State Law Utah State Board of Education 11/03/2022 De-identified student-level data Data Shared included relevant data points for the implementation of change management professional learning for Local Education Agency (LEA) leaders. Data Shared includes: Student School Student Grade Student Classroom Student Performance Data November 03, 2022 (Full Board) Meeting Minutes USBE230030CT - Education Direction.pdf |
| USBE190055IAA | Interagency Agreement | Division of Juvenile Justice Services | The purpose of this interagency agreement between the Utah State Board of Education and Utah's Division of Juvenile Justice Services is to provide key educational services and products to youth who are in state custody during out-of-school hours in order to aid them to acquire educational opportunities that students not in state custody acquire during school hours. | 06/30/2023 | The purpose of this interagency agreement between the Utah State Board of Education and Utah's Division of Juvenile Justice Services is to provide key educational services and products to youth who are in state custody during out-of-school hours in order to aid them to acquire educational opportunities that students not in state custody acquire during school hours. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Section 53E-3-503Utah Code R277-709: Education Programs Serving Youth In Care Elementary and Secondary Education Act (ESEA) Title I, Part D:Federal law that provides funding and support for the education of students in state and local correctional facilities, as well as students in other institutions for neglected or delinquent children. It aims to ensure these students have access to educational services that are comparable to those offered in traditional public schools. Justification Required by State Law Required by Federal Law Utah State Board of Education 11/05/2018 Amendment #1 Utah State Board of Education 07/16/2019Amendment #2 Utah State Board of Education 06/05/2020 Personally identifiable student information,De-identified student-level data Data Shared included relevant data points for the implementation of the key educational services and products to youth who are in state custody during out-of-school hours in order to aid them to acquire educational opportunities. Data Shared includes: Statewide Student Identifier (SSID) Student Name Student Age Student Grade USBE190055IAA Department of Human Services.pdfUSBE190055IAA Amd 1 Department of Human Services.pdfUSBE190055IAA Amd 2 Department of Human Services.pdf |
| USBE240011CT | Contract | MGT of America Consulting, LLC | The purpose of this contract between the Utah State Board of Education and MGT of America Consulting, LLC is to provide Community Engagement and Science of Reading Coordination Services. | 09/06/2028 | The purpose of this contract between the Utah State Board of Education and MGT of America Consulting, LLC is to provide Community Engagement and Science of Reading Coordination Services. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Partnerships for Student Success Grant Program Title 280 53F, Chapter 5, Part 4(i) assess the presence of existing community school infrastructure; and Enrolled Copy S.B. 127 -11 - 282 (ii) provide necessary supports for parent, community, and business engagement, 283including services and coordination support.Utah Code 53G-11-303Professional learning standards Justification Required by State Law Utah State Board of Education 09/19/2023 Masked aggregate student data Data Shared included relevant data points for the implementation of Community Engagement and Science of Reading Coordination Services. Data will be gathered at an aggregate level, meaning that data will not be gathered in a way private or identifiable student data will be gathered but rather a broader scope at the LEA (Local Education Agency) level to assess growth. September 07, 2019 (Full Board) Meeting Minutes USBE240011CT - MGT of America LLC.pdf |
| USBE250067IAA | Interagency Agreement | Utah Department of Workforce Services | The purpose of this agreement is to reimburse Utah State Board of Education (USBE) for costs incurred in providing student information data to DWS , which allows DWS to utilize the data in order to issue Summer Electronic Benefit Transfer (EBT) benefits to eligible students. | 09/30/2025 | The purpose of this agreement is to reimburse Utah State Board of Education (USBE) for costs incurred in providing student information data to DWS , which allows DWS to utilize the data in order to issue Summer Electronic Benefit Transfer (EBT) benefits to eligible students. Legal Authority 34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). Child Nutrition and WIC Reauthorization Act of 2004This law is relevant as it provides the legal basis for sharing data to determine direct certification for programs like Summer EBT. Justification Required by State Law Utah State Board of Education 05/16/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of allowing DWS to utilize the data to determine household eligibility for Summer EBT benefits. Data Shared includes: First and Last Name of household/guardian Number of eligible children in the household First and Last Name of each eligible child in the household Date of birth of each eligible child Address of household on record with the school district Mailing address if different than address on record Child’s Free or Reduced eligibility Status Child’s enrollment in Community Eligibility Provision School or Provision 2 School May 01, 2025 (Full Board) Meeting Minutes USBE250067IAA - USBE Summer EBT.pdf |
| USBE240008MOU | Memorandum of Understanding | Utah Department of Human Services, Division of Substance Abuse and Mental Health | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE) and Utah Department of Human Services, Division of Substance Abuse and Mental Health is to oversee and support the provision of school-based mental health prevention, intervention, and postvention services, as described in the Utah Project AWARE 2022-2026 approved project application that has been provided to the Contractor. | 12/30/2026 | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE) and Utah Department of Human Services, Division of Substance Abuse and Mental Health is to oversee and support the provision of school-based mental health prevention, intervention, and postvention services, as described in the Utah Project AWARE 2022-2026 approved project application that has been provided to the Contractor. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code Sections 58-60-101 & 58-60-102These statutes govern the licensure and practice of mental health professionals, which is critical for ensuring the quality and legality of services provided under the MOU.Utah Code Section 53F-2-415Student Health and Counseling Support: This statute defines qualifying personnel for student health and counseling services within Utah's public schools. Utah Administrative Rules R277-623-3 Justification Required by State Law Utah State Board of Education 07/20/2023 Un-masked aggregate student data Data Shared included relevant data points for the implementation of oversee and support the provision of school-based mental health prevention, intervention, and postvention services, as described in the Utah Project AWARE 2022-2026. Data Shared includes:School district level data, including School Climate survey data, shall be compiled and analyzed by the DHHS Project Evaluator, DHHS Project Director, and AWARE SEA Coordinator to determine impacts to student mental health indicators, student suicide risk indicators, and school climate indicators. USBE240008MOU - DHHS.pdf |
| USBE190106MA | Contract | Acadience Learning dba Dynamic Measurement Group | The purpose of this contract between the Utah State Board of Education and Acadience Learning dba Dynamic Measurement Group is to provide a diagnostic assessment for reading for Utah students in grades K-3. | 06/30/2024 | The purpose of this contract between the Utah State Board of Education and Acadience Learning dba Dynamic Measurement Group is to provide a diagnostic assessment for reading for Utah students in grades K-3. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code 53E-4-307Requires the State Board of Education to contract for a benchmark reading assessment system for students in kindergarten through grade 6, prioritizing grades K-3 if funding is limited. This code also requires school districts or charter schools to administer diagnostic assessments if a benchmark or supplemental assessment indicates a student needs additional support.Utah Code R277-406Designates Acadience Reading as a state-mandated assessment for students in kindergarten through grade three, used to evaluate early literacy skills and identify students needing support. Early Literacy Outcomes Improvement (S.B. 127)passed in 2022, supports improving K-3 reading achievement through various means, including diagnostic assessments. Justification Required by State Law Utah State Board of Education Decision Utah State Board of Education 05/02/2019 Amendment #1 Utah State Board of Education 06/17/2021Amendment #2 Utah State Board of Education 08/15/2023 Personally identifiable student information Data Shared included relevant data points for the implementation of a diagnostic assessment for reading for Utah students in grades K-3. Data Shared includes: Student Name Statewide Student Identifier (SSID) Local Student ID Student Date of Birth Student Grade Student School Student Class May 2, 2019 (Full Board) Meeting Minutes USBE190106MA Dynamic Measurement Group.pdf USBE190106MA Amd 1 Dynamic Measurement Group.pdfUSBE190106MA Amd 1 Dynamic Measurement Group.pdf |
| USBE190025MA | Contract | Benchmark Integrated Technology Services | The purpose of this contract between the Utah State Board of Education and Benchmark Integrated Technology Services is to provide an Adult Student Information System. | 06/30/2024 | The purpose of this contract between the Utah State Board of Education and Benchmark Integrated Technology Services is to provide an Adult Student Information System. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).Workforce Innovation and Opportunity Act (20 Code § 677.160)Performance Accountability requirements R277-733. Adult Education ProgramsPolicies and Procedures Guide requires programs to enter information into our student information system to facilitate this reporting Justification Required by State Law Required by Federal Law Utah State Board of Education 08/02/2018 Amendment #2 USBE Staff 08/14/2023 Personally identifiable educator information,Personally identifiable student information Data shared includes relevant data points for the creation and implementation of an Adult Student Information System. Data shared includes: Educator Names Educator Contact Information Student Name Student Address Student Phone Number Student Ethnicity Student Gender Student County Student Date of Birth Student Native Language Student Social Security Number (SSN) Statewide Student Identifier (SSID) USBE190025MA Benchmark Integrated Technology Services.pdfUSBE190025MA Amd 2 Benchmark Integrated Technology Services.pdf |
| USBE210074MOU | Research Data Sharing Agreement | Kenwyn Derby (WestEd Researcher) | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and Kenwyn Derby (WestEd Researcher) is for Utah K-12 Student Mobility Analysis to Improve Education Outcomes. As part of the work of the Regional Educational Laboratory West (REL West), funded by the Institute of Education Sciences at the U.S. Department of Education, WestEd works with the USBE and other Utah education stakeholders to improve student instruction and outcomes, including supporting the United Way of Salt Lake-led cross-sector Promise Partnership initiative. | 12/31/2021 | The purpose of this research sharing agreement between the Utah State Board of Education (USBE) and Kenwyn Derby (WestEd Researcher) is for Utah K-12 Student Mobility Analysis to Improve Education Outcomes. As part of the work of the Regional Educational Laboratory West (REL West), funded by the Institute of Education Sciences at the U.S. Department of Education, WestEd works with the USBE and other Utah education stakeholders to improve student instruction and outcomes, including supporting the United Way of Salt Lake-led cross-sector Promise Partnership initiative. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code Section 53G-4-402Student Progress Measurement and Remediation Justification Required by State Law Utah State Board of Education 11/05/2020 Personally identifiable student information Data Shared included relevant data points for the implementation of Utah K-12 Student Mobility Analysis to Improve Education Outcomes. Data Shared includes: STATIC DATA ELEMENTS: Statewide Student Identifier (SSID) Gender Ethnicity/ Race Primary Language at home/ Home Language Date a student enrolled in state school system for the first time Grade level a student enrolled in the state school system for the first time Proficiency level in initial ELP (English Language Proficiency) assessment Date or year a student received initial ELP assessment DATA FIELDS FROM ENROLLMENT EVENT-LEVEL FILES: School Year Grade level enrolled in each event The school ID in which a student enrolled The school name in which a student enrolled School type (regular, charter, alternative, or vocational) The district ID in which a student enrolled The district name in which a student enrolled Enroll date of each event Exit date of each event Exit code of each event if any (e.g., promotion, transfer, drop out, graduate) DATA FIELDS FROM ANNUAL STUDENT ASSESSMENT FILES: School year Grade level Code of ELL designation assigned by state in each year Indication (yes/no) of receiving special education services (IEP) in each year 9 Indication (yes/no) of receiving free or reduced lunch (FRL) in each year Proficiency level in annual ELP assessment in each year Proficiency level in annual ELA (English Language Arts) assessment in each year Proficiency level in annual math assessment in each year Types of math subject tested (e.g., grade-level math, Geometry), if applicable, each year November 05, 2020 (Full Board) Meeting Minutes USBE210074MOU - WestEd.pdf |
| USBE220042DA | Data Sharing Agreement | United States Department of Education's (ED) | The purpose of this document is to provide guidance for planning, establishing, and maintaining the interconnection between the United States Department of Education's (ED) Migrant Student Information Exchange (MSIX) system and the Utah State Board of Education's (SEA) State System. | 08/31/2022 | The purpose of this document is to provide guidance for planning, establishing, and maintaining the interconnection between the United States Department of Education's (ED) Migrant Student Information Exchange (MSIX) system and the Utah State Board of Education's (SEA) State System. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). The Elementary and Secondary Education Act of 1965 (ESEA)Amended by the Every Student Succeeds Act (ESSA), mandated that ED ensure that all students have equal access to education and that ED promote educational excellence throughout the nation. Justification Required by Federal Law Required by State Law Utah State Board of Education 09/23/2021 Personally identifiable student information Data Shared included relevant data points for the implementation to guidance for planning, establishing, and maintaining the interconnection. Data Shared includes: Statewide Student Identifier (SSID) Student Full Name School Name District Name Student Date of Birth Student Age Student Disability Information Student Certificate of Eligibility (COE) Information Agreement is not attached due to sensitivity of contents. |
| USBE250058IAA | Interagency Agreement | Utah Education Policy Center | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Education Policy Center (UEPC) is to conduct an implementation and outcome evaluation of the Early Interactive Reading Software Program (EISP) as described in Statute 53F-4-203 and the Reading Software Amendment from SB44. | 01/30/2030 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Education Policy Center (UEPC) is to conduct an implementation and outcome evaluation of the Early Interactive Reading Software Program (EISP) as described in Statute 53F-4-203 and the Reading Software Amendment from SB44. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading AmendmentUtah Code 53F-4-203 Justification Required by State Law Local Education Agency Decision Utah State Board of Education 03/02/2025 Personally identifiable student information Data Shared included relevant data points for the implementation and outcome evaluation of the Early Interactive Reading Software Program (EISP). Data Shared Includes: Student Full Name Statewide Student Identifier (SSID) Student Gender Student Race/Ethnicity Student Age Student Free/Reduced Lunch Status Student English Language Learner Status Student Special Education Status Student Grade Level Student Acadience Scores March 07, 2025 (Full Board) Meeting Minutes USBE250058IAA University Education Policy Center UEPC.pdf |
| USBE250046MA | Contract | Sage SpEd Consulting Inc | The purpose of this contract between the Utah State Board of Education (USBE) and Sage SpEd Consulting Inc is to provide UPIPS Mentoring and Monitoring Services. | 01/08/2030 | The purpose of this contract between the Utah State Board of Education (USBE) and Sage SpEd Consulting Inc is to provide UPIPS Mentoring and Monitoring Services. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) 20 U.S.C.§1400;USBE SER VIII.C and DThe Utah State Board of Education Special Education Services (USBE SES) staff has the responsibility of monitoring compliance with federal and state requirements Justification Required by State Law Required by Federal Law Utah State Board of Education 02/20/2025 Personally identifiable educator information,Personally identifiable student information Data shared include relevant data points for the monitoring and mentoring of the Utah Special Education Program Improvement Planning System (UPIPS). In the contractor's role, they evaluated LEA compliance with state law which included a review and analysis of data. As such, data points likely included: Student Names Student Disability Status Student School Student Grade Level Educator Names Educator Schools Educator Contact Information February 06, 2025 (Full Board) Meeting Minutes USBE250046MA - Sage SpEd Consulting - UPIPS.pdf |
| USBE200069MA | Contract | Language Testing International | The purpose of this contract between the Utah State Board of Education and Language Testing International is to provide the American Council on the Teaching of Foreign Languages (ACTFL) Assessment of Performance toward Proficiency in Languages (AAPPL) assessment in Spanish, French, Chinese (Mandarin), Portuguese, German, and Russian to determine student proficiency in the target language for students in grades 3-9. | 06/30/2025 | The purpose of this contract between the Utah State Board of Education and Language Testing International is to provide the American Council on the Teaching of Foreign Languages (ACTFL) Assessment of Performance toward Proficiency in Languages (AAPPL) assessment in Spanish, French, Chinese (Mandarin), Portuguese, German, and Russian to determine student proficiency in the target language for students in grades 3-9. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code § 53F-2-502Supports the use of assessments like the AAPPL within the framework of the state's dual language immersion (DLI) program. Justification Required by State Law Utah State Board of Education 06/03/2020 Amendment #1 Utah State Board of Education 02/20/2024 Personally identifiable educator information,Personally identifiable student information Data Shared included relevant data points for the implementation of the American Council on the Teaching of Foreign Languages (ACTFL) Assessment of Performance toward Proficiency in Languages (AAPPL) assessment. Data Shared includes: Student Name Statewide Student Identifier (SSID) Student Grade Student School Student District Student Teacher Name Student Primary Language USBE200069MA - Language Testing International USBE200069MA - Amd 1 Language Testing International |
| 20-MOU-0001 | Data Sharing Agreement | Child Nutrition, Department of Workforce Services | The purpose of this agreement between the Utah State Board of Education and Department of Workforce Services sets out the requirements for direct certification and direct verification in consideration of the Child Nutrition and WIC Reauthorization of 2004 (Public Law 108-265) for the agencies administering. The Utah Government Records Access management Act permits private or controlled records to be provided to another governmental entity if it is necessary to the performance of that entity's duties. | 06/30/2024 | The purpose of this agreement between the Utah State Board of Education and Department of Workforce Services sets out the requirements for direct certification and direct verification in consideration of the Child Nutrition and WIC Reauthorization of 2004 (Public Law 108-265) for the agencies administering. The Utah Government Records Access management Act permits private or controlled records to be provided to another governmental entity if it is necessary to the performance of that entity's duties. Legal Authority 34 CFR § 99.30, 20 U.S. Code § 1232g(b)(1), and 20 U.S. Code § 1232g(b)(2)(A). This data sharing is permitted under the parent consent provisions of the Family Education Rights and Privacy Act (FERPA).UCA 63G-2-206(2) Utah Government Records Access Management ActUtah Governmental Immunity Act Title 63G Chapter 7 Justification Required by State Law Utah State Board of Education 06/06/2019 Personally identifiable student information Data Shared included relevant data points for the implementation to be used to directly certify children for free school meals. Data Shared includes: Applicants First Name (APP_FIRST (Pl on the case)) Applicants Middle Name (APP_Ml (Pl on the case)) Applicants Last Name (APP_LAST (PI on the case)) Student First Name (STUDENT_FIRST(Child)) Student Middle Name (STUDENT_MI(Child)) Student Last Name (STUDENT_LAST(Child)) Date of Birth (DATE_OF_BIRTH(Child)) Address (ADDR1,ADDR2,& ADDR3) City State Zip Code County Assistance Type Student Gender Supplement Nutrition Assistance Program (SNAP) Case Number (CASE # (SNAP ONLY)) June 6, 2019 (Full Board) Meeting Minutes 20-MOU-0001 - USBE Child Nutrition_DWS - Signed.pdf |
| USBE210068MA | Contract | DanubeNet, Inc, dba Driving School Software | The purpose of this contract between the Utah State Board of Education and DanubeNet, Inc, dba Driving School Software is to provide driver education online scheduling software to Utah LEAs and charter schools. | 05/03/2026 | The purpose of this contract between the Utah State Board of Education and DanubeNet, Inc, dba Driving School Software is to provide driver education online scheduling software to Utah LEAs and charter schools. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code R277-746addresses driver education programs and incorporates a policy manual outlining standards and procedures for LEAs conducting driver education programs.Utah Code Section 53G-10-503Used to reimburse LEAs for classroom and behind-the-wheel driver education training, as well as fee waiver students and necessary equipment.. Justification Required by State Law Local Education Agency Decision USBE Staff 05/06/2021 Personally identifiable student information,De-identified student-level data,Un-masked aggregate student data Data Shared included relevant data points for the implementation of a driver education online scheduling software to Utah LEAs and charter schools. Data Shared includes: Student Full Name Student Phone Number School Schedule Information Driver Education Educator Information Information on Practice Drives with Educator and Parent Date/time of Drive Duration of Drive Route of Drive Maneuvers Practiced during Drive USBE210068MA-DanubeNet, Inc, dba Driving School Software.pdf |
| USBE210104CT | Contract | Shmoop University Inc | The purpose of this contract between the Utah State Board of Education and Shmoop University Inc is to provide a system for online preparation for college admissions test. | 06/30/2026 | The purpose of this contract between the Utah State Board of Education and Shmoop University Inc is to provide a system for online preparation for college admissions test. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Section § 53E-4-305Provide an online college readiness diagnostic tool that is aligned with the college readiness assessmentUtah Code Section § 53F-4-202 Justification Required by State Law Utah State Board of Education 06/03/2021 Personally identifiable student information Data Shared included relevant data points for the implementation of a system for online preparation for college admissions test. Data Shared includes: Statewide Student Identifier (SSID) Student Grade Student LEA June 03, 2021 (Full Board) Meeting Minutes USBE210104CT - Shmoop University Inc.pdf |
| 19-MOU-0045 | Data Sharing Agreement | Department of Workforce Services | The purpose of the data sharing agreement between the Utah State Board of Education (USBE) and Department of Workforce Services (DWS) is for the Afterschool Program Amendments (U.C.A. § 53F-5-209) which require both USBE and DWS, Office of Child Care (OCC), in partnership, to develop a grant program for existing afterschool programs around quality improvement efforts. USBE will administer the funding to the school districts and charter schools and DWS OCC will administrate the funds to the community-based organizations. | 12/01/2024 | The purpose of the data sharing agreement between the Utah State Board of Education (USBE) and Department of Workforce Services (DWS) is for the Afterschool Program Amendments (U.C.A. § 53F-5-209) which require both USBE and DWS, Office of Child Care (OCC), in partnership, to develop a grant program for existing afterschool programs around quality improvement efforts. USBE will administer the funding to the school districts and charter schools and DWS OCC will administrate the funds to the community-based organizations. Legal Authority 34 CFR § 99.30, 20 U.S. Code § 1232g(b)(1), and 20 U.S. Code § 1232g(b)(2)(A). This data sharing is permitted under the parent consent provisions of the Family Education Rights and Privacy Act (FERPA).Utah Code Annotated § 53F-5-209 Justification Utah State Board of Education Decision Utah State Board of Education 01/07/2019 Amendment #1 Utah State Board of Education Amendment #2 Utah State Board of Education Personally identifiable student information Data Shared included relevant data points for the implementation of Afterschool Program Amendments. Data Shared Includes: Student Name Statewide Student Identifier (SSID) Student Date of Birth School Attended School District Attended Parent or Guardian Participant Disclosure Number of Days Attended Math, Language Arts/Reading and Science Interventions Prevention Education Activities Academic Data Dynamic Indicators of Basic Early Literacy Skills (DIBELS) Assessment Data October 04, 2018 (Full Board) Meeting Minutes 19-MOU-0045 - UT DWS Afterschool Program19-MOU-0045 - UT DWS Afterschool Program - Amd 1 19-MOU-0045 - UT DWS Afterschool Program - Amd 2 |
| USBE190115MA | Contract | Heidi M Mucha Ph.D. LLC | The purpose of this contract between the Utah State Board of Education and Heidi M Mucha Ph.D. LLC is to provide SPDG coach training, technical writing, and conference planning and organization. | 12/31/2019 | The purpose of this contract between the Utah State Board of Education and Heidi M Mucha Ph.D. LLC is to provide SPDG coach training, technical writing, and conference planning and organization. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Local Education Agency Decision Utah State Board of Education Decision Utah State Board of Education 04/04/2019 Personally identifiable student information,De-identified student-level data Data shared includes relevant educator personal information for the purposes of training and incidental data sharing as trainings are conducted onsite in LEAs. April 4, 2019 (Full Board) Meeting Minutes USBE190115MA Heidi Mucha.pdf |
| USBE250061CT | Contract | Primary Class, Inc | The purpose of this contract between the Utah State Board of Education (USBE) and Primary Class, Inc is to provide UHOPE Contractor, Statewide Online Education Program. | 06/30/2029 | The purpose of this contract between the Utah State Board of Education (USBE) and Primary Class, Inc is to provide UHOPE Contractor, Statewide Online Education Program. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code §53F-4-503Title 63G, Chapter 6a, Utah Procurement Code, to contract with a private entity to administer the portion of the Statewide Online Education Program that is designated for students who attend private school or home school Justification Required by State Law Utah State Board of Education 03/26/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of Statewide Online Education Program. Data Shared Includes: Student Name Student Date of Birth Statewide Student Identifier (SSID) March 07, 2025 (Full Board) Meeting Minutes USBE250061CT - Primary Class Inc dba Odyssey.pdf |
| USBE210112MA | Contract | Imagine Learning | The purpose of this contract between the Utah State Board of Education and Imagine Learning is to provide multi-language learning software for K-5. | 06/30/2026 | The purpose of this contract between the Utah State Board of Education and Imagine Learning is to provide multi-language learning software for K-5. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).H.B. 6012 Public Education Funding and Enrollment Amendment (409-416) Justification Required by State Law Utah State Board of Education Decision Utah State Board of Education 07/08/2021 Personally identifiable student information Data shared included relevant data points for the implementation of multi-language learning software for K-5. Relevant data points include: Student Name Student Grade Level Student Language Statewide Student Identifier (SSID) Student School Name Student District Name Optional when a student's account is created: Birth Date, Demographic Information. USBE210112MA - MLSS Imagine Learning.pdf |
| USBE180077MA | Contract | Waterford Institute Inc. | The purpose of this contract between the Utah State Board of Education and Waterford Institute, Inc. is to provide Grades K-1 an Early Interactive Literacy software. | 08/04/2022 | The purpose of this contract between the Utah State Board of Education and Waterford Institute, Inc. is to provide Grades K-1 an Early Interactive Literacy software. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading Amendments Justification Required by State Law Local Education Agency Decision Utah State Board of Education 06/07/2018 Amendment #1 Utah State Board of Education 07/16/2018Amendment #2 Utah State Board of Education 01/13/2020Amendment #3 Utah State Board of Education 11/15/2022 De-identified student-level data Data Shared included relevant data points for the implementation to provide an Early Interactive literacy software for Grades K-1. Data Shared includes: Statewide Student Identifier (SSID) Student Grade Level Student School Student District Student Program Usage Times in Minutes, Days, Weeks, etc. June 7, 2018 (Full Board) Meeting Minutes USBE180077MA Waterford Institute Inc.pdfUSBE180077MA Amd 1 Waterford Institute Inc.pdfUSBE180077MA Amd 2 Waterford Institute Inc.pdfUSBE180077MA Amd 3 Waterford Institute Inc.pdf |
| USBE220012MA | Contract | Innovations Educational Consulting | The purpose of this contract between the Utah State Board of Education and Innovations Educational Consulting is to provide services for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss under the Emergency Assistance for Non-Public Schools Fund (EANS Fund). | 04/18/2025 | The purpose of this contract between the Utah State Board of Education and Innovations Educational Consulting is to provide services for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss under the Emergency Assistance for Non-Public Schools Fund (EANS Fund). Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). The Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSA)signed into law on December 27, 2020 and provides an additional $2.75 billion nationally for the Emergency Assistance for Non-Public Schools Fund (EANS Fund). Justification Required by Federal Law Utah State Board of Education 08/17/2021 Amendment #1 Utah State Board of Education 05/02/2022Amendment #2 Utah State Board of Education 09/27/2023Amendment #3 Utah State Board of Education 05/16/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of services for initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss under the Emergency Assistance for Non-Public Schools Fund (EANS Fund). Data Shared includes: Statewide Student Identifier (SSID) Student Full Name Student LEA Student Grade Student Date of Birth USBE220012MA - Innovations Ed EANS.pdfUSBE220012MA - Amd 1 Innovations Ed EANS.pdfUSBE220012MA - Amd 2 Innovations Ed EANS.pdfUSBE220012MA - Amd 3 Innovations Ed EANS.pdf |
| 176116MA | Contract | Tracy Cowdell | The purpose of this contract between the Utah State Board of Education and Tracy Cowdell is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 06/30/2021 | The purpose of this contract between the Utah State Board of Education and Tracy Cowdell is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 09/08/2016 No Amendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. September 8th, 2016 (Full Board) Meeting Minutes 176116MA Tracy Cowdell.pdf |
| USBE210085DA | Data Sharing Agreement | The Navajo Nation | The purpose of the data sharing agreement between the Utah State Board of Education (USBE) and The Navajo Nation is to evaluate and study the success of Navajo students in Utah public schools pursuant to the implementation of federal and state educational programs; establish baseline data that can be used to recommend interventions and alternatives to the Utah State Board of Education (Board), the Bureau of Indian Education (BIE), BIE grant schools, and BIE tribally controlled schools; to recommend interventions to and alternatives by the Navajo Nation Department of Dine Education. | 12/30/2026 | The purpose of the data sharing agreement between the Utah State Board of Education (USBE) and The Navajo Nation is to evaluate and study the success of Navajo students in Utah public schools pursuant to the implementation of federal and state educational programs; establish baseline data that can be used to recommend interventions and alternatives to the Utah State Board of Education (Board), the Bureau of Indian Education (BIE), BIE grant schools, and BIE tribally controlled schools; to recommend interventions to and alternatives by the Navajo Nation Department of Dine Education. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Every Student Succeeds Act (ESSA)Supports the effective and ethical use of educational data. It supports the use of data by tribal entities to fulfill their obligations to their students. Justification Required by State Law Required by Federal Law Utah State Board of Education 04/12/2013 Amendment #1 Utah State Board of Education 04/09/2015Amendment #2 Utah State Board of Education 10/16/2018Amendment #3 Utah State Board of Education 08/17/2024 De-identified student-level data Data Shared included relevant data points for the implementation of success of Navajo students in Utah public schools pursuant. Data Shared includes: Student Assessment Data for Navajo Students in Grade 3-12 on; English/language arts Mathematics Sciences October 04, 2018 (Full Board) Meeting Minutes USBE210085DA Navajo Nation (Combined agreements- original, Amd 1-3).pdf |
| USBE230045CT | Contract | Kids Read Now, Inc | The purpose of this contract between the Utah State Board of Education (USBE) and Kids Read Now, Inc (KRN) is to provide early literacy materials for students in grades K-3. | 06/30/2028 | The purpose of this contract between the Utah State Board of Education (USBE) and Kids Read Now, Inc (KRN) is to provide early literacy materials for students in grades K-3. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading Amendments Justification Required by State Law Local Education Agency Decision Utah State Board of Education 03/18/2023 Amendment #1 Utah State Board of Education 05/14/2023Amendment #2 Utah State Board of Education 09/19/2023Amendment #3 Utah State Board of Education 04/04/2023 Personally identifiable educator information,Personally identifiable student information Data Shared included relevant data points for the implementation of early literacy materials for students in grades K-3. Data Shared includes: Student Name Student District Student School Student Grade Educator Name Educator Email Parent/Guardian Name Parent/Guardian Email Parent/Guardian Phone Number Data for parents who have opted out shall not be shared with KRN Data for students who have opted out shall not be shared with KRN March 09, 2023 (Full Board) Meeting Minutes USBE230045CT - Kids Read Now.pdf USBE230045CT Amd. 1 - Kids Read Now.pdfUSBE230045CT Amd. 2 - Kids Read Now.pdfUSBE230045CT Amd. 3 - Kids Read Now.pdf |
| USBE250030IAA | Interagency Agreement | Utah Education Policy Center | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Education Policy Center (UEPC) is to align early literacy-oriented assessments to ensure transparency and predictive validity of the early literacy assessments with Utah’s 3rd grade RISE ELA assessment and conducting a study to examine the usefulness in determining the ability of the reading benchmark assessments (Acadience) to predict student proficiency on the RISE ELA reading comprehension sub score. | 08/31/2025 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Education Policy Center (UEPC) is to align early literacy-oriented assessments to ensure transparency and predictive validity of the early literacy assessments with Utah’s 3rd grade RISE ELA assessment and conducting a study to examine the usefulness in determining the ability of the reading benchmark assessments (Acadience) to predict student proficiency on the RISE ELA reading comprehension sub score. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision USBE Staff 12/11/2024 Un-masked aggregate student data,Masked aggregate student data Data collection for this case study will include qualitative interviews and/or focus groups with individuals who worked at sites between 2020-2025 (i.e., educators, administrators at the school and district level, board members, parents/community members), document analysis, and/or surveys (i.e., educators, administrators at the school and district level, board members, parents/community members). Students will not be engaged in data collection efforts. Using in vivo coding followed by focused or axial coding, categories and themes will be explored and presented. Portraits of each of the school sites included in the study will be provided. Individual school cases will be compared and contrasted as part of the case study to address the primary levers (e.g., vision, policy, leadership approaches, continuous improvement efforts) that contributed to recovery and improvements in student achievement in ELA, Mathematics, and Science. USBE250030IAA - Utah Education Policy Center ULEAD COVID Impact study.pdf |
| USBE200071IAA | Interagency Agreement | Department of Workforce Services | The purpose of this interagency agreement between the Utah State Board of Education and Department of Workforce Services is to provide training on the use of assistive technology; evaluate students in public schools special education programs; and maximize the use of the assistive technology equipment by maintaining a computerized inventory, loaning and shipping equipment, and assisting with the acquisition of new technology. | 06/30/2021 | The purpose of this interagency agreement between the Utah State Board of Education and Department of Workforce Services is to provide training on the use of assistive technology; evaluate students in public schools special education programs; and maximize the use of the assistive technology equipment by maintaining a computerized inventory, loaning and shipping equipment, and assisting with the acquisition of new technology. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA): 34 CFR Part 300.105(b)Appropriate AT devices and services can allow students with disabilities to participate in and benefit from the general education curriculum and to meet IEP goals and help provide a Free Appropriate Public Education (FAPE) as required by the Individuals with Disabilities Education Act (IDEA).This project is to support federal and state regulations that require the Individualized Education Program (IEP) team to consider the students’ need for assistive technology devices and services Justification Required by State Law Required by Federal Law Utah State Board of Education 07/13/2020 No Amendments Personally identifiable educator information,Personally identifiable student information Data Shared included relevant data points for the implementation of services for the UATT program. Data Shared includes: Student Full Name Student Disability Information Student Accommodation Student Enrollment Information School Teacher's name Student Year-End data USBE200071IAA - Department of Workforce Services UATT |
| USBE220003MA | Contract | Burbidge; Van Komen; Tanner & Scruggs | The purpose of this contract between the Utah State Board of Education and Burbidge, Van Komen, Tanner & Scruggs is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 08/31/2026 | The purpose of this contract between the Utah State Board of Education and Burbidge, Van Komen, Tanner & Scruggs is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 08/17/2021 No Amendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. USBE220003MA - Burbidge Van Komen Tanner Scruggs UPPAC |
| USBE210004MA | Contract | Ellevation Inc.; Curriculum Associates, LLC | The purpose of this contract between the Utah State Board of Education and Curriculum Associates, LLC (formerly Ellevation Inc) is to provide an English Language Learning software. | 06/30/2025 | The purpose of this contract between the Utah State Board of Education and Curriculum Associates, LLC (formerly Ellevation Inc) is to provide an English Language Learning software. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading Amendments Justification Required by State Law Local Education Agency Decision Utah State Board of Education 08/06/2020 Amendment #1 Utah State Board of Education 08/15/2022Amendment #99 Utah State Board of Education 08/15/2022 Personally identifiable educator information,Personally identifiable student information Data shared included relevant data points for the implementation of an English learning literacy software. Data points included: Student Name Student Date of Birth Student Gender Student Race/Ethnicity Student School Enrollment Student Grade Level Student English Language Status Teacher Name August 6th, 2020 (Full Board) Meeting Minutes USBE210004MA Ellevation.pdfUSBE210004MA Amd. 1 - Ellevation - Curriculum AssociatesUSBE210004MA Amd. 99 - Ellevation - Curriculum Associates |
| USBE210070IAA | Interagency Agreement | GEAR UP | The purpose of this interagency agreement between the Utah State Board of Education and GEAR UP is to provide services and assistance for low-income students in order to help them successfully graduate from high school and prepare for college. It is an acronym for Gaining Early Awareness and Readiness for Undergraduate Programs. The data received through USBE will be used for mandated federal reporting, and student support. | 12/31/2025 | The purpose of this interagency agreement between the Utah State Board of Education and GEAR UP is to provide services and assistance for low-income students in order to help them successfully graduate from high school and prepare for college. It is an acronym for Gaining Early Awareness and Readiness for Undergraduate Programs. The data received through USBE will be used for mandated federal reporting, and student support. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Higher Education Act of 1965Specifically the 1998 amendments and the corresponding federal regulations (34 CFR Part 694) governing the GEAR UP program. Gaining Early Awareness and Readiness for Undergraduate Programs. Justification Required by Federal Law USBE Staff 04/01/2020 Personally identifiable student information Data Shared included relevant data points for the implementation of services and assistance for low-income students in order to help them successfully graduate from high school and prepare for college. Data Shared includes: Student Full Name Statewide Student Identifier (SSID) Class Schedules Cumulative Student Records Transcripts Grade Reports ACT Individual Test Scores Attendance Records FASFA/College and Career Information USBE210070IAA-GEAR UP.pdf |
| USBE230002MA | Contract | Houghton Mifflin Harcourt Publishing Company | The purpose of this contract between the Utah State Board of Education and Houghton Mifflin Harcourt Publishing Company is to provide an Early Interactive Software Program. | 07/29/2023 | The purpose of this contract between the Utah State Board of Education and Houghton Mifflin Harcourt Publishing Company is to provide an Early Interactive Software Program. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading AmendmentsUtah Code Annotated § 53F-4-203The Utah State Board of Education (USBE) issued a Request for Proposals (RFP) seeking qualified vendor(s) to provide interactive early reading software for literacy instruction and assessment for students in Kindergarten, 1st, 2nd, and 3rd grades. Justification Required by State Law Local Education Agency Decision Utah State Board of Education 08/15/2022 Amendment #1 Utah State Board of Education 07/06/2023 Personally identifiable student information Data Shared included relevant data points for the implementation to provide services for the K-3 early Intervention Program. Data Shared includes: Statewide Student Identifier (SSID) Student Grade Level Student School Program Usage Information USBE230002MA - Houghton Mifflin.pdfUSBE230002MA Amd 1 - Houghton Mifflin.pdf |
| USBE240031IAA | Interagency Agreement | Utah State University | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University (USU) on behalf of The Center for Technical Assistance in Special Education (TAESE) is meant to provide explanations of proposed special education technical assistance activities along with salary, benefits, professional and technical services, travel, supplies and materials, and indirect costs as needed from Utah State University on behalf of the Center for Technical Assistance for Excellence in Special Education (TAESE). | 09/30/2024 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University (USU) on behalf of The Center for Technical Assistance in Special Education (TAESE) is meant to provide explanations of proposed special education technical assistance activities along with salary, benefits, professional and technical services, travel, supplies and materials, and indirect costs as needed from Utah State University on behalf of the Center for Technical Assistance for Excellence in Special Education (TAESE). Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Individuals with Disabilities Educational Act (IDEA) CFR 34 300.601-603Special Education Data Collection and Analysis in Support of the USBE Annual Performance Report (APR) (IDEA Regulations and CFR 34 300.601-603) Utah Special Education Advisory Panel (SEAP) Training (IDEA Regulations Requirement 34 and CFR 300.167-169)Utah Indicator 14 ̶Postsecondary Outcomes (IDEA Regulations Requirement 34 and CFR 300.602)Dispute Resolution in Special Education (DRSE) Workgroups (IDEA Regulations Requirement 34 and CFR 300 Subpart E) Justification Required by State Law Required by Federal Law Utah State Board of Education 10/14/2023 Personally identifiable student information Data Shared included relevant data points for the implementation of explanations of proposed special education technical assistance activities. Data Shared includes: Statewide Student Identifier (SSID) Student Name Student Grade Student Date of Birth Student Special Education Indicator October 05, 2023 (Full Board) Meeting Minutes USBE240031IAA - USU TAESE.pdf |
| 176143MA | Contract | Langdon T. Owen Jr | The purpose of this contract between the Utah State Board of Education and Langdon T. Owen Jr is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 08/31/2021 | The purpose of this contract between the Utah State Board of Education and Langdon T. Owen Jr is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 09/08/2016 No Amendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. September 8th, 2016 (Full Board) Meeting Minutes 176143MA Langdon T.pdf |
| USBE260011IAA | Interagency Agreement | Utah State University | The general purpose of this agreement is to provide special education technical assistance activities along with salary, benefits, professional and technical services, travel, supplies and materials, and indirect costs as needed to Utah State University on behalf of the Center for Technical Assistance for Excellence in Special Education (TAESE). | 09/30/2026 | The general purpose of this agreement is to provide special education technical assistance activities along with salary, benefits, professional and technical services, travel, supplies and materials, and indirect costs as needed to Utah State University on behalf of the Center for Technical Assistance for Excellence in Special Education (TAESE). Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Educational Act (IDEA) CFR 34 300.601-603Special Education Data Collection and Analysis in Support of the USBE Annual Performance Report (APR) (IDEA Regulations and CFR 34 300.601-603) Utah Special Education Advisory Panel (SEAP) Training (IDEA Regulations Requirement 34 and CFR 300.167-169)Utah Indicator 14 ̶Postsecondary Outcomes (IDEA Regulations Requirement 34 and CFR 300.602)Dispute Resolution in Special Education (DRSE) Workgroups (IDEA Regulations Requirement 34 and CFR 300 Subpart E) Justification Required by Federal Law Utah State Board of Education 10/14/2025 11/13/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of Special Education technical assistance activities. Data Shared Includes: Student Age Statewide Student Identifier (SSID) Student Courses and advanced course taking information Student Exiter data (graduation/exit codes) Student Classification information Student Special education services Student Attendance Student Demographic information Student Assessment information Student Enrollment information Student School information Student Disciplinary removal data USBE260011IAA - Utah State University TAESE |
| USBE220055CT | Contract | WestEd | The purpose of this contract between the Utah State Board of Education and WestEd is to provide Pilot Community Engagement School Improvement Project. The aim of this project is to support USBE, local education agencies (LEAs), and six middle schools in increasing student success, advancing school improvement efforts, and strengthening community partnerships. | 10/31/2024 | The purpose of this contract between the Utah State Board of Education and WestEd is to provide Pilot Community Engagement School Improvement Project. The aim of this project is to support USBE, local education agencies (LEAs), and six middle schools in increasing student success, advancing school improvement efforts, and strengthening community partnerships. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code Annotated Section 53E-5-3052021 Legislative General Session Utah Senate Bill SB184 Justification Required by State Law Utah State Board of Education 01/23/2022 Amendment #1 Utah State Board of Education 06/08/2023 De-identified student-level data,Un-masked aggregate student data Data Shared included relevant data points for the implementation of Pilot Community Engagement School Improvement Project. Data Shared includes: Student Attendance Rates Student Work Completion Student Grade Student Office Referrals Student Participation in Extracurricular Activities Student Achievement and Growth Levels on Readiness Improvement Success Empowerment (RISE) Results from the Fall 2021 WestEd CALL Survey USBE220055CT - WestEd.pdfUSBE220055CT Amd 1 - WestEd.pdf |
| USBE230054CT | Contract | Concentric Education Solutions Inc | The purpose of this contract between the Utah State Board of Education and Concentric Educational Solutions Inc is to provide Family Engagement Training for Elementary and Secondary School Emergency Relief (ESSER) Home Visits. Training will support Local Education Agency (LEAs) who have been awarded ESSER funds as part of the Home Visit project to build positive relationships between families and LEAs through teacher home visits. | 09/30/2024 | The purpose of this contract between the Utah State Board of Education and Concentric Educational Solutions Inc is to provide Family Engagement Training for Elementary and Secondary School Emergency Relief (ESSER) Home Visits. Training will support Local Education Agency (LEAs) who have been awarded ESSER funds as part of the Home Visit project to build positive relationships between families and LEAs through teacher home visits. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Every Student Succeeds Act (ESSA)Family engagement training also falls under the umbrella of ESSA, which is the most recent reauthorization of the Elementary and Secondary Education Act. Elementary and Secondary School Emergency Relief (ESSER) FundThe contract is explicitly tied to ESSER funds, which were established by federal pandemic-era legislation. Justification Required by State Law Required by Federal Law USBE Staff 05/14/2023 Amendment #1 USBE Staff 01/26/2024Amendment #99 USBE Staff 05/21/2024 De-identified student-level data Data Shared included relevant data points for the implementation of Family Engagement Training for ESSER Home Visits. Data Shared includes: Statewide Student Identifier (SSID) Student Name Student Grade Student Date of Birth Student LEA Student Address USBE230054CT - Concentric Educational Solutions Inc.pdfUSBE230054CT Amd 01 Concentric Educational.pdfUSBE230054CT Amd 99 Concentric Education.pdf |
| USBE230014IAA | Interagency Agreement | Department of Workforce Services | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Department of Workforce Services (DWS) and Utah Center for Assistive Technology (UCAT) is to support federal and state regulations that require the Individualized Education Program (IEP)/504 team consider the students' needs for assistive technology devices and services. IEPs/504s should clearly reflect the assistive technology (AT) needed and describe the manner in which it will be used, as well as the supports required to administer it. | 06/30/2023 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Department of Workforce Services (DWS) and Utah Center for Assistive Technology (UCAT) is to support federal and state regulations that require the Individualized Education Program (IEP)/504 team consider the students' needs for assistive technology devices and services. IEPs/504s should clearly reflect the assistive technology (AT) needed and describe the manner in which it will be used, as well as the supports required to administer it. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Free Appropriate Public Education (FAPE) as required by Section 504 of the Rehabilitation Act 34 C.F.R. Part 104.33Individuals with Disabilities Education Act (IDEA): 34 CFR Part 300.105(b) Justification Required by State Law Required by Federal Law Utah State Board of Education 10/17/2022 Personally identifiable student information Data Shared included relevant data points for the implementation to support federal and state regulations that require the Individualized Education Program (IEP)/504 team consider the students' needs for assistive technology devices and services. Data Shared includes: Student Full Name Student Disability Information Student Accommodation Student Enrollment Information School Teacher's name Student Year-End data October 06, 2022 (Full Board) Meeting Minutes USBE230014IAA - Dept. of Workforce Services UCAT |
| USBE210016IAA | Interagency Agreement | University of Utah | The purpose of this interagency agreement between the Utah State Board of Education and University of Utah is for Addressing State Needs for Licensed Teachers in Preschool Special Education with an Early Intervention Credential (UU-TOPS) is designed to address the critical shortage of preschool special education licensed teachers (birth-five) in Utah. During the two-year project period, UU-TOPS will deliver a comprehensive licensure program in preschool special education to one cohort of six newly recruited teacher candidates. | 06/30/2022 | The purpose of this interagency agreement between the Utah State Board of Education and University of Utah is for Addressing State Needs for Licensed Teachers in Preschool Special Education with an Early Intervention Credential (UU-TOPS) is designed to address the critical shortage of preschool special education licensed teachers (birth-five) in Utah. During the two-year project period, UU-TOPS will deliver a comprehensive licensure program in preschool special education to one cohort of six newly recruited teacher candidates. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA)This federal law mandates that interagency agreements or other mechanisms for interagency coordination are in effect between educational and non-educational public agencies to ensure services for individuals with disabilities. The UU-TOPS program directly aligns with IDEA's purpose of ensuring free and appropriate public education (FAPE) for children with disabilities, including those aged 3 through 22, by preparing qualified teachers.Utah Administrative Code R277-520-4Administrative rule specifically states that an educator assigned to serve preschool-aged students with disabilities must hold a current Utah Educator License with a preschool special education (birth-age 5) license area of concentration.53E-3-401(4)Authorizes the USBE to make rules to execute its duties related to special education, which are further reinforced by UCA 53E-3-501, requiring the USBE to establish rules governing services to individuals with disabilities. Justification Required by State Law Required by Federal Law Utah State Board of Education 10/06/2020 No Amendments De-identified student-level data Data shared includes relevant educator and student personal information for the purpose of incidental data sharing while participating in the UU-TOPS project which will utilize web-based support resources for course activities and to facilitate student-faculty interaction, and intensive and ongoing collaborative on-site supervision and support of teacher candidates in inclusive preschool, preschool special education, and early intervention field-based placements, including student teaching. USBE210016IAA - University of Utah (TOPS) |
| USBE250012IAA | Interagency Agreement | Utah Department of Workforce Services | The purpose of this agreement is to reimburse Utah State Board of Education (USBE) for costs incurred in providing student information data to DWS , which allows DWS to utilize the data in order to issue Summer Electronic Benefit Transfer (EBT) benefits to eligible students. | 09/30/2025 | The purpose of this agreement is to reimburse Utah State Board of Education (USBE) for costs incurred in providing student information data to DWS , which allows DWS to utilize the data in order to issue Summer Electronic Benefit Transfer (EBT) benefits to eligible students. Legal Authority 34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). Child Nutrition and WIC Reauthorization Act of 2004This law is relevant as it provides the legal basis for sharing data to determine direct certification for programs like Summer EBT. Justification Required by State Law Utah State Board of Education 05/16/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of allowing DWS to utilize the data to determine household eligibility for Summer EBT benefits. Data Shared includes: First and Last Name of household/guardian Number of eligible children in the household First and Last Name of each eligible child in the household Date of birth of each eligible child Address of household on record with the school district Mailing address if different than address on record Child’s Free or Reduced eligibility Status Child’s enrollment in Community Eligibility Provision School or Provision 2 School May 01, 2025 (Full Board) Meeting Minutes USBE250012IAA DWS Summer EBT.pdf |
| USBE210045MOU | Memorandum of Understanding | Mathematica Inc | The purpose of this Memorandum of Understanding between the Utah State Board of Education and Mathematica Inc is to provide the prime contractor to the United States Department of Agriculture, Food and Nutrition Service (“FNS”) to facilitate Mathematica’s performance of the School Meals Operations Study project. | 03/28/2025 | The purpose of this Memorandum of Understanding between the Utah State Board of Education and Mathematica Inc is to provide the prime contractor to the United States Department of Agriculture, Food and Nutrition Service (“FNS”) to facilitate Mathematica’s performance of the School Meals Operations Study project. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Section 2202(d) of the Families First Coronavirus Response Act (“FFCRA”, PL 116-127) Section 305 of the Healthy, Hunger Free Kids Act of 2010 (HHFKA, Public Law 111-296), amended Section 28 of the Richard B. Russell National School Lunch Act (NSLA, 42 U.S.C. 1769i), to require that participants in programs authorized under the HHFKA and the Child Nutrition Act of 1966 (42 U.S.C. 1771 et seq) cooperate with contractors acting on behalf of the USDA Secretary in conducting evaluations and studies under those Acts.Utah Code 53E-3-401(4)This allows the USBE to make rules to execute its duties and responsibilities under the Utah Constitution and state law, which would encompass entering into MOUs for educational purposes, including research collaborations. Justification Required by State Law Required by Federal Law Utah State Board of Education 12/16/2020 No Amendments Personally identifiable student information,Un-masked aggregate student data Data Shared included relevant data points for the implementation of Mathematica’s performance of the School Meals Operations Study project. Data Shared includes: Student School's Information Name Site Number/ID City Zip code Grade range Indicator if School is a Charter School Indicator if School is a Public School Indicator if School is a Private School Indicator if School is a Residential Child Care Institution (RCCI) Indicator of whether the SSO site operates as an open or closed site Indicator of whether the SSO site was established under the Area Eligibility Waiver School Food Authority (SFA) name SFA ID number USBE210045MOU - Mathematica |
| USBE220080MOU | Memorandum of Understanding | Department of International and Cross-strait Education, the Ministry of Education, the Republic of China | The purpose of this Memorandum of Understanding between the Utah State Board of Education and Department of International and Cross-strait Education, the Ministry of Education, the Republic of China is for main objectives for the cooperative programs that will be developed under this MOU the improvement of the quality and extent of the teaching of Mandarin Chinese language and culture in Utah, and the English language and North American culture in Taiwan. | 12/20/2026 | The purpose of this Memorandum of Understanding between the Utah State Board of Education and Department of International and Cross-strait Education, the Ministry of Education, the Republic of China is for main objectives for the cooperative programs that will be developed under this MOU the improvement of the quality and extent of the teaching of Mandarin Chinese language and culture in Utah, and the English language and North American culture in Taiwan. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 12/20/2022 Personally identifiable educator information,Personally identifiable student information Data shared includes relevant educator and student personal information for the purpose of incidental data sharing while providing students who enroll in these programs with a bilingual and multicultural education that educates them for future personal, academic, and professional success with "Visiting Teachers" given the annual hiring needs of the Chinese Dual Language Immersion Program the USBE may collaborate with the Ministry in exploring the possibility and potential pathways for teacher. USBE220080MOU - Republic of China Ministry of Education.pdf |
| USBE210087IAA | Interagency Agreement | Utah System of Higher Education | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah System of Higher Education is for the "USHE Concurrent Enrollment Math Multiple Measures Pilot" pilot is to identify the effectiveness of student performance measures used to predict student success in college Math courses taught in Concurrent Enrollment (CE) settings. The data gathered during the pilot will be evaluated to develop a concordance of multiple measures used to place high school students into concurrent enrollment Math classes. | 06/26/2023 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah System of Higher Education is for the "USHE Concurrent Enrollment Math Multiple Measures Pilot" pilot is to identify the effectiveness of student performance measures used to predict student success in college Math courses taught in Concurrent Enrollment (CE) settings. The data gathered during the pilot will be evaluated to develop a concordance of multiple measures used to place high school students into concurrent enrollment Math classes. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code 53A-1-1301Charges the Board of Regents shall, "allow a student, upon completion of required high school mathematics courses with at least a "C" grade, entry into a mathematics concurrent enrollment course." The ALEKS PPL will provide prescriptive data which may be used to validate the "C" grade as an indicator of readiness for college Math courses. ALEKS PPL will also identify specific strengths or deficits in high school students knowledge base after completing the three Math classes required for high school graduation. Justification Required by State Law Utah State Board of Education 07/11/2018 De-identified student-level data Data Shared included relevant data points for the implementation of Utah Migrant Education Programs. Data Shared includes: Student Course Grade for Secondary Math I, II, III, and term completed Student Cumulative High School GPA Student ACT Math Sub score Student ALEKS Placement Score USBE210087IAA - UT System of Higher Education (USHE).pdf |
| USBE250050MOU | Memorandum of Understanding | Utah Department Of Workforce Services | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE) and Utah Department Of Workforce Services (DWS) is for administering and completing transactions to reimburse investor payments under the Pay for Success results-based contract under the School Readiness Program | 06/30/2028 | The purpose of this Memorandum of Understanding between the Utah State Board of Education (USBE) and Utah Department Of Workforce Services (DWS) is for administering and completing transactions to reimburse investor payments under the Pay for Success results-based contract under the School Readiness Program. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code Title 35A, Chapter 15, Preschool ProgramsGrant recipients must report certain information to USBE for assessment purposes Utah Code §35A-15-303(5)Grant recipients must also provide reports to the SR Team as directed by the SR Team Justification Required by State Law Utah State Board of Education 06/06/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of administering and completing transactions to reimburse investor payments under the Pay for Success. Data Shared Includes: Student Name Student Date of Birth Statewide Student Identifier (SSID) Student Birth State Student Gender School Name June 05, 2025 (Full Board) Meeting Minutes USBE250050MOU DWS SR Program.pdf |
| USBE250044MA | Contract | Special Education Informants | The purpose of this contract between the Utah State Board of Education (USBE) and Special Education Informants is to provide UPlPS Corrective Action Coaching. | 12/31/2025 | The purpose of this contract between the Utah State Board of Education (USBE) and Special Education Informants is to provide UPlPS Corrective Action Coaching. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) 20 U.S.C.§1400;USBE SER VIII.C and DThe Utah State Board of Education Special Education Services (USBE SES) staff has the responsibility of monitoring compliance with federal and state requirements Justification Required by State Law Required by Federal Law Utah State Board of Education 02/02/2025 Personally identifiable educator information,Personally identifiable student information Data shared include relevant data points for the monitoring and mentoring of the Utah Special Education Program Improvement Planning System (UPIPS). In the contractor's role, they evaluated LEA compliance with state law which included a review and analysis of data. As such, data points likely included: Student Names Student Disability Status Student School Student Grade Level Educator Names Educator Schools Educator Contact Information February 06, 2025 (Full Board) Meeting Minutes USBE250044MA - Special Education Informants - UPIPS.pdf |
| USBE240075IAA | Interagency Agreement | Department of Workforce Services | The Utah State Board of Education (USBE) will be implementing Registered Apprenticeships in Education Services (K-12). To do this efficiently and effectively, they will become a Registered Apprenticeship Intermediary (Group Program) Sponsor. This will allow for a standardized approach and provide access for all public schools, districts and charter schools to implement registered educator apprenticeships. Funding will be used hire one FTE to manage intermediary activities and to fund education related expenses and on-the job-training for both registered apprentices and pre-apprentices. | 06/30/2026 | The Utah State Board of Education (USBE) will be implementing Registered Apprenticeships in Education Services (K-12). To do this efficiently and effectively, they will become a Registered Apprenticeship Intermediary (Group Program) Sponsor. This will allow for a standardized approach and provide access for all public schools, districts and charter schools to implement registered educator apprenticeships. Funding will be used hire one FTE to manage intermediary activities and to fund education related expenses and on-the job-training for both registered apprentices and pre-apprentices. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 03/24/2024 Personally identifiable student information Data shared includes relevant educator and student personal information for the purpose of incidental data sharing while implementing Registered Apprenticeships in Education Services (K-12). This will allow for a standardized approach and provide access for all public schools, districts and charter schools to implement registered educator apprenticeships. March 07, 2024 (Full Board) Meeting Minutes USBE240075IAA - Department of Workforce Services.pdf |
| USBE250008MA | Contract | Global Grid for Learning | The purpose of this contract between the Utah State Board of Education (USBE) and Global Grid for Learning is to provide an education technology management system at a state and local level. | 06/30/2029 | The purpose of this contract between the Utah State Board of Education (USBE) and Global Grid for Learning is to provide an education technology management system at a state and local level. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Required by State Law Utah State Board of Education Decision Utah State Board of Education 09/15/2024 Personally identifiable educator information,Personally identifiable student information Data Shared included relevant data points for the implementation of an education technology management system at a state and local level. Data Shared Includes: Student Name Student Email Address Student Grades School Name Student Courses Student Classes Student Subjects Student Enrollment September 05, 2024 (Full Board) Meeting Minutes USBE250008MA - Global Grid for Learning.pdf |
| 176466MA | Contract | Precision Exams | The purpose of this contact between the Utah State Board of Education and Precision Exams is to provide the online assessment for the CTE Skill Certificate program. | 06/30/2027 | The purpose of this contact between the Utah State Board of Education and Precision Exams is to provide the online assessment for the Career and Technical Education (CTE) Skill Certificate program. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).53F-2-311 (2) (c) - Weighted pupil units for career and technical education programs -- Funding of approved programs -- Performance measures -- Qualifying criteria. Refers to competency attainment.R277-911 (2) (13) (8)- Secondary Career and Technical Education Justification Required by State Law Utah State Board of Education 06/01/2017 Amendment 1 Utah State Board of Education 08/11/2017Amendment 2 Utah State Board of Education 09/10/2019Amendment 3 Utah State Board of Education 06/07/2019Amendment 4 Utah State Board of Education 07/02/2021Amendment 5 Utah State Board of Education 11/15/2022 Personally identifiable educator information,Personally identifiable student information Data shared includes relevant data points for the administration of an online assessment for the CTE Skill Certificate program. Relevant data points include: Student Name Student School Information Student Class Information Educator Information Statewide Student Identifier (SSID) Student Graduation Year June 1, 2017 (Full Board) Meeting Minutes 176466MA Precision Exams.pdf176466MA Amd 1 Precision Exams.pdf176466MA Amd 2 Precision Exams.pdf176466MA Amd 3 Precision Exams.pdf176466MA Amd 4 Precision Exams.pdf176466MA Amd 5 Precision Exams.pdf |
| USBE220002CT | Contract | SRI International | The purpose of this contract between the Utah State Board of Education and SRI International is to provide Evaluation services for the NSF grant for K-8 instructional material strand in STEM+CS RPPs | 06/30/2022 | The purpose of this contract between the Utah State Board of Education and SRI International is to provide Evaluation services for the NSF grant for K-8 instructional material strand in STEM+CS RPPs. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA)NSF Grant RequirementsThe National Science Foundation (NSF) has specific policies and procedures governing the administration of its grants and cooperative agreements. Justification Required by Federal Law Utah State Board of Education 09/16/2021 Personally identifiable student information Data Shared included relevant data points for the implementation of a evaluation services for the NSF grant for K-8 instructional material strand in STEM+CS RPPs. Data Shared includes: Statewide Student Identifier (SSID) Student Full Name Student LEA Student Grade Student Date of Birth USBE220002CT - SRI International.pdf |
| USBE220035MOU | Memorandum of Understanding | Utah Department of Human Services, Division of Child & Family Services | The purpose of this Memorandum of Understanding between the Utah State Board of Education and Utah Department of Human Services, Division of Child & Family Services (DHS-DCFS) is to authorizes the exchange of education and human services data to enable all parties to improve educational outcomes for youth served by DHS programs, the Utah Juvenile Court, and/or students receiving Youth in Custody (YIC) services. | 06/30/2026 | The purpose of this Memorandum of Understanding between the Utah State Board of Education and Utah Department of Human Services, Division of Child & Family Services (DHS-DCFS) is to authorizes the exchange of education and human services data to enable all parties to improve educational outcomes for youth served by DHS programs, the Utah Juvenile Court, and/or students receiving Youth in Custody (YIC) services. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).Uninterrupted Scholars Act (USA) - Public Law 112-278, an amendment to 20 U.S.C. § 1232gAuthorizes access of the Utah Juvenile Court to educational records for youth in proceedings involving child abuse and neglect or dependency matters.Individuals with Disabilities Education Act (IDEA) 20 U.S.C. § 1417(c)Ensures the protection of the confidentiality of any personally identifiable data, information, and records collected or maintained by the state educational agencies. The IDEA makes available a free appropriate public education to eligible children with disabilities and ensures special education and related services to those children through an individualized education program (IEP).Section 504 of the Rehabilitation Act of 1973 (Section 504), 20 U.S.C. § 794prohibits discrimination on the basis of disability, including the exclusion of participation in or denial of the benefits of any program or activity receiving federal financial assistance. Accommodations for qualified students are documented in a 504 plan.Utah Code Annotated § 53E-3-503This law directs the state board to expend funds for the education of youth in custody. Justification Required by State Law Required by Federal Law Utah State Board of Education 09/08/2021 Personally identifiable student information Data Shared included relevant data points for the implementation to authorizes the exchange of education and human services data to enable all parties to improve educational outcomes for youth served by DHS programs, the Utah Juvenile Court, and/or students receiving Youth in Custody (YIC) services. Data Shared includes: Statewide Student Identifier (SSID) Student Full Name Student Demographic Information Date of Birth Gender Ethnicity Immunization Records Previous School Information School Year Local Education Authority (LEA) Name LEA Identifier School Type Student Grade Level Student Entry date & Exit date Student English Language Learner (ELL) Status Student Special Education Indicator Student Race Student Low-Income Indicator Student Youth in Custody (YIC) Indicator Student Percent Attendance Percent Absent Days Enrolled Chronically Absent Indicator Student Cumulative Grade-Point Average (GPA) Student Education Information October 1 Enrollment Indicator High School Completion Status Final High School Status Course Title Course Core Code Course Section Student Growth Percentile (SGP) Credits Attempted Credits Earned Test Subject Area Test Subject Identifier Test Name Proficiency Level Scale score Proficiency Indicator Tested Below Grade Level Indicator Proficiency Level Description USBE220035MOU - DHS USBE Courts.pdf |
| USBE220022DA | Interagency Agreement | Utah Department of Health | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Department of Health is to get enrollment data so we can weight our SHARP survey data to account for differential sampling. | 07/09/2026 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah Department of Health is to get enrollment data so we can weight our SHARP survey data to account for differential sampling. No Personal Identifiable Information (PII) are request, only unmasked enrollment data. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 07/19/2021 De-identified student-level data Data Shared included relevant data points for the implementation of enrollment data to weigh SHARP survey data to account for differential sampling. Data Shared includes: Student Grade Student Sex Student District Student Race USBE220022DA - Utah Department Of Health.pdf |
| USBE240057IAA | Interagency Agreement | Utah State University | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University (USU) is to conduct a study to seek to identify a positive LEA outlier in the state of Utah that supports a high-quality elementary library staffed with a certified teacher-librarian to identify innovative practices (e.g., intentional library programming, supporting classroom teachers, expanding student library access, engaging in community outreach, intentional curation of book collections, etc.) that result in student academic success. | 10/31/2024 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University (USU) is to conduct a study to seek to identify a positive LEA outlier in the state of Utah that supports a high-quality elementary library staffed with a certified teacher-librarian to identify innovative practices (e.g., intentional library programming, supporting classroom teachers, expanding student library access, engaging in community outreach, intentional curation of book collections, etc.) that result in student academic success. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Local Education Agency Decision USBE Staff 02/20/2024 Personally identifiable student information USBE does not engage in data sharing as a part of this study. Any data collection or data sharing is conducted by the researcher. The researcher will use Quantitative data which will include a demographic snapshot of the LEA, School Report Card data, locally collected library data, and library programing. Qualitative data will be captured through surveys and observations. USBE240057IAA - Utah State University - ULEAD Teacher Librarian |
| USBE200067MA | Contract | Jason Wheeler dba Wheeler Occupational Therapy | The purpose of this contract between the Utah State Board of Education and Jason Wheeler dba Wheeler Occupational Therapy is to provide support to the Utah Assistive Technology Team that supports Northern Utah. The Utah Assistive Technology Team that supports charter schools is made up of various related servers who do assessments for students with disabilities to make recommendations for assistive technology. | 01/26/2021 | The purpose of this contract between the Utah State Board of Education and Jason Wheeler dba Wheeler Occupational Therapy is to provide support to the Utah Assistive Technology Team that supports Northern Utah. The Utah Assistive Technology Team that supports charter schools is made up of various related servers who do assessments for students with disabilities to make recommendations for assistive technology. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Local Education Agency Decision Utah State Board of Education 04/16/2020 Amendment #1 Utah State Board of Education 02/12/2021 Personally identifiable student information This contract would only exchange data/PII between the contractor and the LEA and the parent/guardian, in the form of an evaluation report for assistive technology needs a student with a disability may have. April 16, 2020 (Full Board) Meeting Minutes USBE200067MA - Jason Wheeler dba Wheeler Occupational Therapy.pdfUSBE200067MA AMD 1- Jason Wheeler dba Wheeler Occupational Therapy.pdf |
| USBE210035MA | Contract | Alaska Special Education Consulting | The purpose of this contract between the Utah State Board of Education and Alaska Special Education Consulting is to provide Individuals with Disabilities Education Act (IDEA) dispute resolution services. Applicable laws require the State of Utah to provide certain dispute resolution resources to such families at no cost. Accordingly, the Utah State Board of Education (USBE) is entering into this Contract with Alaska Special Education Consulting to have State Complaint Investigators. | 09/30/2025 | The purpose of this contract between the Utah State Board of Education and Alaska Special Education Consulting is to provide Individuals with Disabilities Education Act (IDEA) dispute resolution services. Applicable laws require the State of Utah to provide certain dispute resolution resources to such families at no cost. Accordingly, the Utah State Board of Education (USBE) is entering into this Contract with Alaska Special Education Consulting to have State Complaint Investigators. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Administrative Code R277-60953E-7-208- Special Education Dispute Resolution Utah law specifically addresses special education dispute resolution, rulemaking, due process hearings, and the right to appeal. It mandates that the Utah State Board of Education (USBE) make rules to allow for prompt, fair, and final resolution of disputes related to special education, establish procedural safeguards meeting the requirementsIndividuals with Disabilities Education Act (IDEA) 20 U.S.C. Sec. 1415Establish timelines for dispute resolution Justification Required by State Law Required by Federal Law Utah State Board of Education 10/01/2020 No Amendments De-identified student-level data Data shared in completion of this agreement included relevant data points for individual students and teachers involved in dispute resolutions overseen by the contracted individual. October 1st, 2020 (Full Board) Meeting Minutes USBE210035MA - Alaska Special Education Consulting |
| USBE230033MA | Contract | Innovations Educational Consulting, Inc | The purpose of this contract between the Utah State Board of Education and Innovations Educational Consulting, Inc. is to provide Comprehensive Needs Assessment/Root Cause Analysis and progress monitoring services. Pursuant to Code and Rule, the Utah State Board of Education (USBE) issued a Request for Proposals (RFP) seeking multiple vendors to provide comprehensive needs assessment and root cause analysis and progress monitoring services for two categories of schools. | 06/30/2025 | The purpose of this contract between the Utah State Board of Education and Innovations Educational Consulting, Inc. is to provide Comprehensive Needs Assessment/Root Cause Analysis and progress monitoring services. Pursuant to Code and Rule, the Utah State Board of Education (USBE) issued a Request for Proposals (RFP) seeking multiple vendors to provide comprehensive needs assessment and root cause analysis and progress monitoring services for two categories of schools. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code § 53E-5-301State accountability system This section requires the Utah State Board of Education (USBE) to establish a statewide school accountability system to measure performance and determine which schools need support. It mandates that schools designated for comprehensive support develop improvement plans.Utah Code § 53E-5-303Improvement plan for certain schools This provision outlines the requirements for schools that have been designated for improvement, including the submission of a plan to the USBE. This plan is based on an analysis of school data.Utah Code § 53E-5-304School turnaround plans This code applies to schools with consistently low performance. It specifies the requirements for developing and implementing a turnaround plan, a more intensive version of the improvement plan.Utah Code § 53E-5-305Board review and approval of improvement or turnaround plans This section empowers the USBE to review, approve, or deny the improvement plans submitted by local education agencies (LEAs).Utah Administrative Rule R277-920School Improvement and Turnaround This rule provides the specific framework and operational details for the school improvement process, including requirements for LEAs and the USBE. It establishes the process for a local education board to submit an improvement plan to the USBE and the criteria for review. Justification Required by State Law Utah State Board of Education 11/03/2022 Amendment #1 Utah State Board of Education 09/20/2023Amendment #2 Utah State Board of Education 12/28/2023Amendment #3 Utah State Board of Education 06/20/2025 Personally identifiable student information Data Shared included relevant data points for the implementation of Comprehensive Needs Assessment/Root Cause Analysis and progress monitoring services. Data Shared includes: Student Demographics Name Race Gender Statewide Student Identifier (SSID) Student Disability Information Student School Student Grade Student Performance Data November 03, 2022 (Full Board) Meeting Minutes USBE230033MA - Innovations Educational Consulting, Inc.pdfUSBE230033MA Amd. 1 - Innovations Educational Consulting.pdfUSBE230033MA Amd. 2 - Innovations Educational Consulting.pdfUSBE230033MA Amd. 3 - Innovations Educational Consulting.pdf |
| USBE210083IAA | Other | Office of the State Auditor | The purpose of this data sharing arrangement is to allow the Office of the State Auditor to conduct audits of education programs. | 09/02/2022 | The purpose of this data sharing arrangement is to allow the Office of the State Auditor to conduct audits of education programs. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Required by State Law Utah State Board of Education 02/20/2018 Amendment #1 Utah State Board of Education Amendment #2 Utah State Board of Education Amendment #3 Utah State Board of Education Amendment #4 Utah State Board of Education Amendment #5 Utah State Board of Education Amendment #6 Utah State Board of Education Amendment #7 Utah State Board of Education Personally identifiable educator information,Personally identifiable student information Data Shared included relevant data points for the implementation to conduct audits of education programs. Data Shared includes: Student Statewide Identifier (SSID) School Year Student Full Name District ID School ID Student Entry Date Student Grade Level Student Course Selection Student Special Education Indicator Student Attendance Student Educator Name Student Course Credits Student Course Completion Status Student Gender Student Ethnicity/ Race Student Primary Language Student Assessment Data SAGE results DLM results UAA results ELA results CFLA results Student Growth Percentiles Student Lunch Status Kindergarten Type Student Homeless Status USBE210083IAA - UT Office of the State AuditorUSBE210083IAA-1 - UT Office of the State AuditorUSBE210083IAA-2 - UT Office of the State AuditorUSBE210083IAA-3 - UT Office of the State AuditorUSBE210083IAA-4 - UT Office of the State AuditorUSBE210083IAA-5 - UT Office of the State AuditorUSBE210083IAA-6 - UT Office of the State AuditorUSBE210083IAA-7 - UT Office of the State Auditor |
| 166319MA | Contract | Illuminate Evaluation Services | The general purpose of this contract between the Utah State Board of Education and Illuminate Evaluation Services is to provide Evaluation of Interventions for Reading Difficulties Pilot Program. | 12/31/2019 | The general purpose of this contract between the Utah State Board of Education and Illuminate Evaluation Services is to provide an evaluation of the Interventions for Reading Difficulties Pilot Program. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 53F-5-203(7)- Interventions for Reading Difficulties Justification Required by State Law USBE Staff 06/27/2016 Amendment #1 USBE Staff 03/12/2018 De-identified student-level data,Un-masked aggregate student data Data shared includes relevant data points to complete an evaluation of a reading intervention pilot program. Target groups included students involved in the program and other unrelated student groups for comparison. Relevant data included: Student Reading Assessment Data Qualitative Survey Data on Program Effectiveness Educator Qualitative Responses Student Demographic Information 166319MA Illuminate Evaluation Services166319MA Amd 1. Illuminate Evaluation Services |
| USBE200054MA | Contract | University of Wisconsin Educational Research | The purpose of this contract between the Utah State Board of Education and University of Wisconsin-Madison's Wisconsin Center for Education Research (WCER) is to provide the annual administration of ACCESS for ELLs and related services of WCER to English Language Learners (ELLs) in grades Pre-K-12. | 06/30/2025 | The purpose of this contract between the Utah State Board of Education and University of Wisconsin-Madison's Wisconsin Center for Education Research (WCER) is to provide the annual administration of ACCESS for ELLs and related services of WCER to English Language Learners (ELLs) in grades Pre-K-12. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).Elementary and Secondary education Act (ESEA): Title I and Title III Justification Required by Federal Law Utah State Board of Education 05/27/2020 Amendment #1 Utah State Board of Education 08/17/2021 De-identified student-level data STATE will receive: • initial and final draft data in electronic format, including all demographic and student response data collected, raw, scale scores and proficiency levels are included in the file • State Frequency Report STATE’s LEAs will receive 1 copy of the following reports: • District Frequency Report • School Frequency Report • Student Roster Report • Individual Student Report (ISR) May 7, 2020 (Full Board) Meeting Minutes USBE200054MA University of Wisconsin-Madisons Wisconsin Center for Education Research.pdfUSBE200054MA Amd. 1 University of Wisconsin-Madisons Wisconsin Center for Education Research.pdf |
| USBE220007MA | Contract | Match and Farnsworth | The purpose of this contract between the Utah State Board of Education and Match and Farnsworth is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. | 08/31/2026 | The purpose of this contract between the Utah State Board of Education and Match and Farnsworth is to provide hearing officers to conduct hearing and draft recommendation to the State Board of Education regarding background checks, educator misconduct, and licensure reinstatement. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). R277-213. Utah Professional Practices Advisory Commission (UPPAC), Request for Licensure Reinstatement and Reinstatement ProceduresR277-212. UPPAC Hearing Procedures and Reports53E-6-605. Designation of hearing officer or panel Justification Required by State Law Utah State Board of Education 08/17/2021 No Amendments Personally identifiable educator information,Personally identifiable student information Data shared in completion of this agreement included relevant data points for individual students and teachers involved in misconduct hearings overseen by the contracted individual. USBE220007MA - Match Farnsworth UPPAC |
| 166067MA | Contract | Utah State Board of Education; Evaluation and Training Institute | The purpose of this contact between the Utah State Board of Education and the Evaluation and Training Institute is to provide independent external evaluation of the UPSTART program. | 12/31/2019 | The purpose of this contact between the Utah State Board of Education and the Evaluation and Training Institute is to provide independent external evaluation of the UPSTART program. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). 2023 S.B. 44 Reading Software Amendments 2020 H.B. 360 Interactive Reading Software Amendments 2019 H.B. 463 Early Literacy Amendments 2018 S.B. 127 Reading Software Program Amendments 2017 S.B. 216 Reading Intervention Software License Program Accountability Amendments 2015 S.B. 263 Early Reading Amendments Justification Local Education Agency Decision Required by State Law Utah State Board of Education 08/05/2015 Amendment #1 Utah State Board of Education 07/01/2016 De-identified student-level data Data shared included relevant data points for determining the effectiveness of the UPSTART program on early childhood literacy. Data included: Statewide Student Identifier (SSID) Bader, Preschool Early Literacy Indicators (PELI), and Brigance Assessment Data Dynamic Indicators of Basic Early Literacy Skills (DIBELS)Assessment Data March 5, 2015 (Full Board) Meeting Minutes 166067MA Evaluation and Training Institute166067MA Amd 1 Evaluation and Training Institute |
| USBE250040MA | Contract | Aimee Chipman | The purpose of this contract between the Utah State Board of Education (USBE) and Aimee Chipman is to provide UPIPS Mentoring and Monitoring Services. | 01/08/2030 | The purpose of this contract between the Utah State Board of Education (USBE) and Aimee Chipman is to provide UPIPS Mentoring and Monitoring Services. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) 20 U.S.C.§1400;USBE SER VIII.C and DThe Utah State Board of Education Special Education Services (USBE SES) staff has the responsibility of monitoring compliance with federal and state requirements Justification Required by State Law Required by Federal Law Utah State Board of Education 02/02/2025 Personally identifiable educator information,Personally identifiable student information Data shared include relevant data points for the monitoring and mentoring of the Utah Special Education Program Improvement Planning System (UPIPS). In the contractor's role, they evaluated LEA compliance with state law which included a review and analysis of data. As such, data points likely included: Student Names Student Disability Status Student School Student Grade Level Educator Names Educator Schools Educator Contact Information February 06, 2025 (Full Board) Meeting Minutes USBE250040MA - Aimee Chipman - UPIPS.pdf |
| USBE220037IAA | Interagency Agreement | Department of Workforce Services | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Department of Workforce Services (DWS) and Utah Center for Assistive Technology (UCAT) is to support federal and state regulations that require the Individualized Education Program (IEP)/504 team consider the students' needs for assistive technology devices and services. IEPs/504s should clearly reflect the assistive technology (AT) needed and describe the manner in which it will be used, as well as the supports required to administer it. | 06/30/2022 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Department of Workforce Services (DWS) and Utah Center for Assistive Technology (UCAT) is to support federal and state regulations that require the Individualized Education Program (IEP)/504 team consider the students' needs for assistive technology devices and services. IEPs/504s should clearly reflect the assistive technology (AT) needed and describe the manner in which it will be used, as well as the supports required to administer it. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Free Appropriate Public Education (FAPE) as required by Section 504 of the Rehabilitation Act 34 C.F.R. Part 104.33Individuals with Disabilities Education Act (IDEA): 34 CFR Part 300.105(b) Justification Required by State Law Required by Federal Law Utah State Board of Education 10/11/2021 Personally identifiable student information Data Shared included relevant data points for the implementation to support federal and state regulations that require the Individualized Education Program (IEP)/504 team consider the students' needs for assistive technology devices and services. Data Shared includes: Student Full Name Student Disability Information Student Accommodation Student Enrollment Information School Teacher's name Student Year-End data October 07, 2021 (Full Board) Meeting Minutes USBE220037IAA - Department of Workforce Services.pdf |
| 156284MA | Contract | Precision Exams | The purpose of this contract between the Utah State Board of Education and Precision Exams LLC is to assist USBE in the development of the General Financial Literacy Assessment Training. | 01/31/2020 | The purpose of this contract between the Utah State Board of Education and Precision Exams LLC is to assist USBE in the development of the General Financial Literacy Assessment Training. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).53E-3-505- Financial and economic literacy educationR277-704- Financial and Economic Literacy: Integration into Core Curriculum Justification Required by State Law Utah State Board of Education 01/08/2015 Amendment #1 Utah State Board of Education 12/31/2015 Personally identifiable student information Data Shared included relevant data points for the implementation to provide assistance in the development of the General Financial Literacy Assessment Training. Data Shared includes: Student Name Student Graduation Year Student Exam Taken Student Exam Result Student Statewide Identifier (SSID) Student LEA January 8, 2015 (Full Board) Meeting Minutes 156284MA Precision Exams LLC.pdf156284MA AMD 1 Precision Exams LLC.pdf |
| USBE240053IAA | Interagency Agreement | Utah State University | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University (USU) is to conduct a study to investigate the attendance practices and policies that contribute to student attendance and success and publish related findings in a Utah Leading through Effective, Actionable, and Dynamic (ULEAD) Education Innovative Practice Report housed within the ULEAD repository. | 01/31/2025 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Utah State University (USU) is to conduct a study to investigate the attendance practices and policies that contribute to student attendance and success and publish related findings in a Utah Leading through Effective, Actionable, and Dynamic (ULEAD) Education Innovative Practice Report housed within the ULEAD repository. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Local Education Agency Decision USBE Staff 12/17/2023 Amendment #1 Utah State Board of Education Personally identifiable student information,De-identified student-level data,Un-masked aggregate student data,Masked aggregate student data USBE does not engage in data sharing as a part of this study. Any data collection or data sharing is conducted by the researcher. Data Shared included relevant data points for the implementation to investigate the attendance practices and policies that contribute to student attendance and success. Data Shared includes: disaggregated by variables, such as demographic data, performance data, geographical location, Title I status, school type, etc. USBE240053IAA Utah State University.pdfUSBE240053IAA Amd 1 Utah State University.pdf |
| USBE240017IAA | Interagency Agreement | Department of Health and Human Services Juvenile Justice and Youth Services | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Department of Health and Human Services Juvenile Justice and Youth Services(JJYS) is to provide key educational services and products to youth who are in the state custody during out-of-school hours to aid them to acquire educational opportunities that students not in state custody acquire during school hours; also, to aid students in custody to gain positive marketable skills that will enhance positive outcomes post release. | 06/30/2028 | The purpose of this interagency agreement between the Utah State Board of Education (USBE) and Department of Health and Human Services Juvenile Justice and Youth Services(JJYS) is to provide key educational services and products to youth who are in the state custody during out-of-school hours to aid them to acquire educational opportunities that students not in state custody acquire during school hours; also, to aid students in custody to gain positive marketable skills that will enhance positive outcomes post release. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code § 53E-3-503Utah Administrative Rule R277-709 Justification Required by State Law Utah State Board of Education 10/14/2023 Personally identifiable student information Data Shared included relevant data points for the implementation of key educational services and products to youth who are in the state custody during out-of-school hours to aid them to acquire educational opportunities. Data Shared includes: Statewide Student Identifier (SSID) Student Name Student Demographic Information Date of Birth Gender Ethnicity Immunization Records Previous School Information School Year Local Education Authority (LEA) Name LEA Identifier School Type Student Grade Level Student Entry date & Exit date Student English Language Learner (ELL) Status Student Special Education Indicator Student Low-Income Indicator Student Youth in Custody (YIC) Indicator October 05, 2023 (Full Board) Meeting Minutes USBE240017IAA - Department of Health and Human Services.pdf |
| USBE230058CT | Contract | Bellwether Education Partners, Inc | The purpose of this contract between the Utah State Board of Education and Bellwether Education Partners, Inc is to provide a data study and analysis of the Check & Connect dropout intervention program. To create a systematic process to interpret statewide data of Utah’s K-12 Youth in Custody (YIC) program. C&C was introduced to Utah as part of the Youth in Custody initiative. | 06/30/2026 | The purpose of this contract between the Utah State Board of Education and Bellwether Education Partners, Inc is to provide a data study and analysis of the Check & Connect dropout intervention program. To create a systematic process to interpret statewide data of Utah’s K-12 Youth in Custody (YIC) program. C&C was introduced to Utah as part of the Youth in Custody initiative. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Every Student Succeeds Act (ESSA)ESSA requires states and districts to use high-quality data to improve educational outcomes, particularly for at-risk student groups, and includes data reporting requirements. Utah Administrative Rules R277-709 Justification Required by State Law Required by Federal Law Utah State Board of Education 05/14/2023 De-identified student-level data,Un-masked aggregate student data Data Shared included relevant data points for the implementation of data study and analysis of the Check & Connect dropout intervention program. Data Shared includes: Student Level Data Standardized test scores Course performance data Conduct or behavioral data Sex Ethnicity or race Attendance data School enrollment Grade level Year of graduation English language learner information Low-income status Specialized education services Living situations (homeless/foster care) Student ID Number Program participation data (e.g., number of sessions attended) Workforce participation Post-secondary enrollment Incidences of school-based discipline Recidivism Student responses to surveys or questions Aggregate Data School/district size Proportion of youth in custody in district May 04, 2023 (Full Board) Meeting Minutes USBE230058CT - Bellwether Education Partners Inc.pdf |
| USBE210052CT | Contract | Teaching Strategies, Inc. DBA Safe & Civil Schools; Pacific Northwest Publishing | The purpose of this contract between the Utah State Board of Education and Teaching Strategies, Inc. DBA Safe & Civil Schools is to provide Functional Behavior Assessment of Bullying and Absenteeism & Truancy trainings. | 01/31/2026 | The purpose of this contract between the Utah State Board of Education and Teaching Strategies, Inc. DBA Safe & Civil Schools is to provide Functional Behavior Assessment of Bullying and Absenteeism & Truancy trainings. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code Section 53G-9-607Training, Education, and PreventionUtah Code §53G-6-202Compulsory Attendance Law Utah Administrative Rule R277-613LEA Policies and Training Regarding Bullying, Cyber-bullying, Hazing, Retaliation, and Abusive Conduct Justification Required by State Law Local Education Agency Decision Utah State Board of Education 02/04/2021 Amendment #1 Utah State Board of Education 07/08/2021Amendment #2 Utah State Board of Education 08/19/2022Amendment #3 Utah State Board of Education 01/26/2024Amendment #99 Utah State Board of Education 02/22/2022 Personally identifiable educator information,Personally identifiable student information Data Shared included relevant data points for the implementation of Functional Behavior Assessment of Bullying and Absenteeism & Truancy trainings. Data Shared includes: Student Full Name Student Grade Student Statewide Identifier (SSID) Student Local Education Agency (LEA) February 04, 2021 (Full Board) Meeting Minutes USBE210052CT - Teaching Strategies Inc. DBA Safe Civil SchoolsUSBE210052CT Amd. 1 - Teaching Strategies Inc. DBA Safe Civil SchoolsUSBE210052CT Amd. 2 - Pacific Northwest PublishingUSBE210052CT-1 Amd.3 - Pacific Northwest PublishingUSBE210052CT-1 Amd.99 - Pacific Northwest Publishing |
| USBE240013CT | Contract | Aegix Global, LLC | The purpose of this contract between the Utah State Board of Education (USBE) and Aegix Global, LLC is to provide USBE- Firearms Detection Software In Schools. | 06/30/2025 | The purpose of this contract between the Utah State Board of Education (USBE) and Aegix Global, LLC is to provide USBE- Firearms Detection Software In Schools. Legal Authority 34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code 53F-4-208House Bill (H.B) 61 Justification Required by State Law Utah State Board of Education 12/17/2023 Masked aggregate student data Data Shared included relevant data points for the implementation of Firearms Detection Software In Schools. Within the system, no personal information is recorded or stored. Data Shared includes: Date and Time of Detected Firearm or Weapon Location of Detection Including: School Name Specific Area Within the School Type of Firearm or Weapon Action Taken in Response to the Detection Lockdown Evacuation Notification to Law Enforcement Number of Detections Over a Specified Period of Time Weekly Monthly Quarterly Yearly Analysis of Trends in the Data Changes in Frequency Location of Detections over Time September 07, 2019 (Full Board) Meeting Minutes USBE240013CT - Aegix Global LLC - Firearm Detection Software.pdf |
| USBE250048MA | Contract | Wade Glathar | The purpose of this contract between the Utah State Board of Education (USBE) and Wade Glathar is to provide UPIPS Mentoring and Monitoring Services. | 01/08/2030 | The purpose of this contract between the Utah State Board of Education (USBE) and Wade Glathar is to provide UPIPS Mentoring and Monitoring Services. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA) 20 U.S.C.§1400;USBE SER VIII.C and DThe Utah State Board of Education Special Education Services (USBE SES) staff has the responsibility of monitoring compliance with federal and state requirements Justification Required by State Law Required by Federal Law Utah State Board of Education 03/06/2025 Personally identifiable educator information,Personally identifiable student information Data shared include relevant data points for the monitoring and mentoring of the Utah Special Education Program Improvement Planning System (UPIPS). In the contractor's role, they evaluated LEA compliance with state law which included a review and analysis of data. As such, data points likely included: Student Names Student Disability Status Student School Student Grade Level Educator Names Educator Schools Educator Contact Information February 06, 2025 (Full Board) Meeting Minutes USBE250048MA - Wade Glathar - UPIPS.pdf |
| USBE190090MA | Contract | Measurement Incorporated | The purpose of this contract between the Utah State Board of Education and Measurement Incorporated is to provide Utah Compose, an online formative writing tool, for Utah students in Grades 3-12. | 06/30/2025 | The purpose of this contract between the Utah State Board of Education and Measurement Incorporated is to provide Utah Compose, an online formative writing tool, for Utah students in Grades 3-12. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Local Education Agency Decision Utah State Board of Education Decision Utah State Board of Education 05/02/2019 Amendment #1 Utah State Board of Education 02/20/2024 Personally identifiable educator information,Personally identifiable student information,De-identified student-level data Data shared includes data points relevant for the implementation of an online formative writing tool for Utah students in Grades 3-12. Data shared included: Statewide Student Identifier (SSID) Student Name Student Grade Level Student School Student Course Information Relevant Educators' Names May 2-3, 2019 (Full Board) Meeting Minutes USBE190090MA Measurement Inc.USBE190090MA Amd 1 Measurement Inc. |
| USBE220057MOU | Memorandum of Understanding | Arizona State University Prep Global | The purpose of this Memorandum of Understanding between the Utah State Board of Education and Arizona State University Prep Global (ASUPG) is for Utah statute to allow eligible online course providers to offer online courses to eligible students through the Statewide Online Education Program (SOEP), which allows certain identified institutions to act as direct providers to students without direct Local Education Agency’s (LEAs) involvement. | 12/31/2099 | The purpose of this Memorandum of Understanding between the Utah State Board of Education and Arizona State University Prep Global (ASUPG) is for Utah statute to allow eligible online course providers to offer online courses to eligible students through the Statewide Online Education Program (SOEP), which allows certain identified institutions to act as direct providers to students without direct Local Education Agency’s (LEAs) involvement. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA). Utah Code § 53F-4-504Statute further allows the USBE to certify online course providers that meet statutory requirements.Utah Administrative Rule R277-726Provider agrees that it may not begin offering instruction to a student until the Superintendent issues a notice of enrollment for the student for each course the student participates. Provider agrees that it will maintain the following for at least five calendar years after the student graduates: (a) test scores; (b) student grades; (c) completion of credit; and (d) other progress and performance measures.Utah Code § 63G-2-701Provider agrees that it will adopt a records retention schedule consistent with statute governing record retention and the reporting of retention schedules among LEAs generally. Justification Required by State Law Utah State Board of Education 01/23/2022 Personally identifiable student information Data Shared included relevant data points for the implementation of Utah statute to allow eligible online course providers to offer online courses to eligible students through the Statewide Online Education Program (SOEP). Data Shared includes: Statewide Student Identifier (SSID) Student Grades Student Tests Scores Student Completion of Credit USBE220057MOU - Arizona State University Prep Global SOEP.pdf |
| USBE210043CT | Contract | RMC Research Corporation | The purpose of this contract between the Utah State Board of Education and RMC Research Corporation is to provide K-12 Broadband/Hotspot Grant Program evaluation services. | 12/31/2021 | The purpose of this contract between the Utah State Board of Education and RMC Research Corporation is to provide K-12 Broadband/Hotspot Grant Program evaluation services. Legal Authority 34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).Utah Code Title 63N, Chapter 17, Part 3-Sections 301 and 302According to Justia Law. This chapter establishes the Broadband Access Grant Program, which includes provisions for supporting broadband access for K-12 students. Justification Required by State Law Utah State Board of Education Decision Utah State Board of Education 12/07/2020 Amendment #1 Utah State Board of Education 10/11/2021 Personally identifiable student information Data Shared included relevant data points for the implementation of to provide K-12 Broadband/Hotspot Grant Program evaluation services. Data Shared includes: Student Enrollment Information Student Grade Student School Student District Statewide Student Identifier (SSID) USBE210043CT - RMC Research Corporation USBE210043CT -AMD 1 RMC Research Corporation |
| USBE210081DA | Research Data Sharing Agreement | Dr. Shoshanna Levine (Researcher of NYU School of Medicine) | The purpose of the data sharing agreement between the Utah State Board of Education(USBE) and Dr. Shoshanna Levine (Researcher of NYU School of Medicine) is for aggregating the school and school subgroup high school graduation data to calculate an overall city-level high school graduation rate to display on the website and in our downloadable data files. | 02/07/2024 | The purpose of the data sharing agreement between the Utah State Board of Education(USBE) and Dr. Shoshanna Levine (Researcher of NYU School of Medicine) is for aggregating the school and school subgroup high school graduation data to calculate an overall city-level high school graduation rate to display on the website and in our downloadable data files. Legal Authority 34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Utah State Board of Education 02/20/2019 Masked aggregate student data Data Shared included relevant data points for the implementation of aggregating the school and school subgroup high school graduation data to calculate an overall city-level high school graduation rate. The relevant cities are the following: Layton, Ogden, Orem, Provo, Salt Lake City, Sandy, St. George, West Jordan, and West Valley City. Data Shared includes: Graduation rates aggregate the school-level data into city-level estimates with disaggregation by race/ethnicity, gender, and English Language Learner (ELL) February 07, 2019 (Full Board) Meeting Minutes USBE210081DA - Shoshanna Levine - NYU School of Medicine.pdf |
| USBE210021IAA | Interagency Agreement | University of Utah | The purpose of this interagency agreement between the Utah State Board of Education and University of Utah is to provide funding to support a total of eight graduate students as part of the grant cohort. Although the University of Utah has both Educational Specialist and Doctoral programs in School Psychology, the cohort will be selected from the Educational Specialist program—as programmatic data indicate that these graduates are most likely to practice in LEAs. | 06/30/2022 | The purpose of this interagency agreement between the Utah State Board of Education and University of Utah is to provide funding to support a total of eight graduate students as part of the grant cohort. Although the University of Utah has both Educational Specialist and Doctoral programs in School Psychology, the cohort will be selected from the Educational Specialist program—as programmatic data indicate that these graduates are most likely to practice in LEAs. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).Individuals with Disabilities Education Act (IDEA)This federal law, along with its regulations like 34 CFR 300.154(a), mandates interagency agreements or other mechanisms for interagency coordination, particularly concerning the provision of services to students with disabilities.Utah Code Section 53F-5-218This section creates a competitive grant program to provide funding to LEAs to award scholarships to individuals pursuing education and training to become licensed teachers, counselors, social workers, and school psychologists. Justification Required by State Law Required by Federal Law Utah State Board of Education 09/15/2020 No Amendments De-identified student-level data Data shared includes relevant educator and student personal information for the purpose of incidental data sharing while participating in the Educational Specialist Program that are conducted onsite in LEAs by these graduates. USBE210021IAA - UU Prepare future psychologists |
| 166014MA | Contract | Multidimensional Software Creations | The purpose of this contract between the Utah State Board of Education and Multidimensional Software Creations is to provide maintenance and enhancements for the Transition from Early Intervention Data Input (TEDI) Program. The Transition from Early-intervention Data Input System (TEDI) is a crucial tool designed to manage and facilitate the transition of children from Part C early intervention to Part B preschool special education services in Utah. TEDI helps streamline the referral process for children who are potentially eligible for these services, ensuring that their data is accurately recorded and transferred between relevant systems. The purpose of TEDI is to enhance the efficiency and effectiveness of managing student transitions, thereby supporting better educational outcomes for children with special needs. The Transition from Early Intervention Data Input (TEDI) Program is made up of a set of sub-system that facilitate the communication, reporting, and reconciliation of children that transition from the Baby Watch Early Intervention Program (BWEIP) to the Utah State Board of Education (USBE) as identified in Part B of the IDEA Act. | 07/01/2020 | |
| USBE18028MA | Contract | Panorama Education | The purpose of this contract between the Utah State Board of Education and Panorama Education is to provide the pilot of an early intervention program to help LEA’s identify students in need of early intervention through enhancements of the backpack data tool and through providing additional formative actionable data on student outcomes. | 06/30/2020 | The purpose of this contract between the Utah State Board of Education and Panorama Education is to provide the pilot of an early intervention program to help LEA’s identify students in need of early intervention through enhancements of the backpack data tool and through providing additional formative actionable data on student outcomes. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).53F-4-207- Student intervention early warning program Justification Required by State Law Local Education Agency Decision Utah State Board of Education 02/01/2018 Amendment #1 Utah State Board of Education 06/03/2024Amendment #2 Utah State Board of Education 08/02/2018Amendment #3 Utah State Board of Education 03/08/2019 Personally identifiable educator information,Personally identifiable student information Data shared included relevant data points for the implementation of an early intervention program to help LEA’s identify students in need of early intervention. Data Shared includes: Student Name Student Grade Level Statewide Student Identifier (SSID) Student Graduation level Student School Student Enrollment Dates Student background Information, such as; Gender Information Home Language Race/Ethnicity Free/Reduced Lunch Price Eligibility status Special Education English Learner Status Homeroom Assigned Advisor/Counselor Photo Course Enrollment Grades Assessments Attendance Behavior Records Interventions February 1, 2018 (Full Board) Meeting Minutes USBE18028MA Panorama Education.pdfUSBE18028MA Amd 1 Panorama Education.pdfUSBE18028MA Amd 2 Panorama Education.pdf |
| USBE210061CT | Contract | Nadean Lescoe SLP Services Inc. | The purpose of this contract between the Utah State Board of Education and Nadean Lescoe SLP Services Inc. is to provide support to the Utah Assistive Technology Team that supports charter schools in Northern Utah. The Utah Assistive Technology Team that supports charter schools is made up of various related servers who do assessments for students with disabilities to make recommendations for assistive technology. | 01/27/2022 | The purpose of this contract between the Utah State Board of Education and Nadean Lescoe SLP Services Inc. is to provide support to the Utah Assistive Technology Team that supports charter schools in Northern Utah. The Utah Assistive Technology Team that supports charter schools is made up of various related servers who do assessments for students with disabilities to make recommendations for assistive technology. Legal Authority 34 CFR § 99.31(a), 20 U.S. Code § 1232g(b). This data sharing is permitted under the “School Official Exception” of the Family Education Rights and Privacy Act (FERPA).34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA). Justification Utah State Board of Education Decision Local Education Agency Decision Utah State Board of Education 03/29/2021 Amendment #1 Utah State Board of Education 02/05/2022 Personally identifiable student information This contract would only exchange data/PII between the contractor and the LEA and the parent/guardian, in the form of an evaluation report for assistive technology needs a student with a disability may have. USBE210061CT - Nadean Lescoe SLP Services Inc.pdfUSBE210061CT Amd. 1 - Nadean Lescoe SLP Services Inc.pdf |