Forms and Applications

Forms and Applications

Construction/Facility Safety

The following are links to forms required for reporting prior to construction commencing and then through project closeout, overviews of the school construction process, code references outlining projects required to be reported to the Utah State Board of Education, and other forms to assist in the construction process. Please contact schoolconstruction@schools.utah.gov, if you encounter any problems accessing any of the documents below.

Building Codes: Adopted International Building Codes Construction Items Required to be Inspected, Thus Required to be Reported to the Utah State Board of Education

Building Codes: General Items Exempt from Building Inspection, thus Exempt from being Required to be reported to the Utah State Board of Education

Inspection Reporting Overview

Charter Schools

Pre-Construction Process Forms

Pre-Construction Checklist

Pre-Construction Checklist Simplified Version

SP-4a
Use only for existing projects in which facility spaces are not being changed such as parking lots, mechanical or electrical upgrades, roofing projects etc.

SP-5: Charter School

SP-5: Elementary School

SP-5 Junior High School

SP-5: High School

Utah State Fire Marshal's Office Fire and Life Safety Plan Review Submittal Form
Utah Department of Public Safety

Submit form to the Utah State Fire Marshal's office along with construction documents, when requesting a plan review. This is not the plan review document, required to be submitted as outlined in the Pre-Construction Checklist.

Monthly Reporting Form

Closeout Process Forms

Active Construction and Project Closeout Checklist

SP-9: Final Inspection Certification

SP-10: Request for Certificate of Occupancy
Use to obtain the Certificate of Occupancy from the State Superintendent of Public Education.

SP-11: Utah State Board of Education School Building Certificate of Inspection Verification

School Safety Forms

R277-400 School Facility Emergency and Safety
Utah Office of Administrative Rules

Elementary School Level Emergency Compliance and Safety Form

Secondary School Level Emergency Compliance and Safety Form

Local Education Agency (LEA) Emergency Compliance and Assurance Form

Minimum School Program (MSP)

Necessarily Existent Small Schools Program (NESS)

Utah State Board of Education Necessarily Existent Small Schools (NESS) Program Application Criteria Fiscal Year 2020

Operations

Assurance and Compliance Checklist

Local Education Agency (LEA) Compliance and Assurance Checklist for 2024-2025 School Year

Bank Forms

Direct Deposit Authorization Form for Electronic Funds Transfers (EFT) for Vendors

Direct Payment Automated Clearing House (ACH) Debit Authorization Form

W-9 Request for Taxpayer Identification Number and Certification
Internal Revenue Service (IRS)

Pupil Transportation

A1 Signature Form(Spreadsheet File)

Annual Statistic Report Form D (Minutes)(Spreadsheet File)

Annual Transportation Report Form C (Miles)(Spreadsheet File)

Bus Inventory and Ending Odometer Meter Summary Report - Form F(Spreadsheet File)

Driver Credential Report - Form E(Spreadsheet File)

Driver Ride Along

Route Calculations(Spreadsheet File)

Schedule A1 Signature Form

School Bus Seating Chart

Uniform School Bus/Vehicle Collision Report Form/School Bus/Vehicle Operations: Appendix 15

Repository Practical Resources

Project Delivery Methods

CSI Project Delivery Methods - Benefits and Limitations

Utah State Board of Education (USBE) Construction - Approved Project Delivery Methods Layout

Cost Reporting

Model 1 - Asset Lifecycle

Bid Tabulation Form

DFCM Project Cost Reporting

DFCM Project Cost Reporting

Utah State Board of Education (USBE) NPV Template

Construction Administration

Construction Management Contract Administration Checklist

DFCM Closeout Flow Chart

Commissioning

DFCM - HPBS Design Requirements

DFCM Commissioning RFP

The Building Commissioning Guide

The Strategic Guide to Commissioning - ASHRAE

Facility Audit

A Preventive Maintenance Checklist

Building Systems Conditions Summary Form

Ceiling System Form

Columns Exterior Wall System Form

Cooling Vent System Form

DFCM Inspection and Testing Form

Door System Form

Electrical System Form

Floor System Form

Foundation System Form

Heating System Form

Interior Walls System Form

Plumbing System Form

Roofing System Form

Safety System Form

Window System Form

General Facility Data

Forum Guide to Facility Information Management - A Resource for State and Local Education Agencies

Public Education October 2023

Emergency Management

Emergency Fire Drill Checklist

Emergency Preparedness Planning Guide

General Facility Information

DFCM Facility Maintenance Standards

School Right-Sizing Educational Facilities Process

School Facility Self Assessment Checklist

Earthquake Data

Earthquakes and Schools

FEMA - Wasatch Front Unreinforced Masonry Risk Reduction Strategy

Earthquake Resilience Publications

EERI - PPA - Policy Position

Safer, Stronger, Smarter: A Guide to Improving School Natural Hazard Safety

FEMA P-424: Design Guide

Minimum School Program (MSP)

Necessarily Existent Small Schools Program (NESS)

Operations

Assurance and Compliance Checklist

Bank Forms

W-9 Request for Taxpayer Identification Number and Certification
Internal Revenue Service (IRS)

Pupil Transportation