Reporting

Overview

Finances play an integral role in support of public education in Utah. Each school district and charter school accounting must comply with Generally Accepted Accounting Principles (GAAP), established by the Governmental Accounting Standards Board (GASB). The accounting methods must be capable of producing financial reports that conform with GAAP and the legal requirements of Utah.

This section will link you to chart of accounts, prior year financial summaries of the Annual Financial Report (AFR) and Annual Program Report (APR), indirect cost rates, and other finance matters relating to public education in Utah.

Additional information can be found on the Utah State Board of Education Superintendent's Annual Report.

Reports

Annual Financial Report (AFR)

The AFR reports all school district and charter school financial data by fund. The General fund is the largest and records the majority of operating expenses for the operation and maintenance of education.

The AFR summarizes and totals data by school district and charter school. The AFR is compiled using Microsoft Excel. When opening a file click on 'Enable Macros' then click 'Don't Update' to open and work with the file.

Annual Program Report (APR)

The APR reports all school district and charter school financial data by major program. (i.e. Direct Instruction, Special Education, Career Technology Education, Capital Projects, etc.) The APR summarizes and totals data by school district and charter school.

The APR is complied using Microsoft Excel. When opening a file click on 'Enable Macros' then click 'Don't Update' to open and work with the file.

Note: If you need this information in an accessible format, contact the department directly.

Budget and Accounting Handbook

This handbook is intended to help in the standardization of financial and statistical reports submitted by school districts and charter schools. The contents may be updated from time to time but the basic principles have been in place since 1979 when Utah adopted the Handbook II chart of accounts approved by the Department of Education in 1974. We continue to follow those principles and hope this compilation will assist with questions about specific portions of school budgeting, accounting, auditing and financial reporting in the State of Utah.

Chapter 1: Introduction

Chapter 2: Budgeting

Chapter 3: Accounting:

Chapter 4: Chart of Accounts

Chapter 5: Indirect Costs

Chapter 6: Auditing:

Schedule 1 Administrative Records: Utah School Districts General Retention Schedule

Chart of Accounts

The chart of accounts gives a school district or charter school the ability to accurately and effectively report on its financial activities and be able to compare data with other school districts or charter schools within the state. The chart of accounts, follow guidelines from Financial Accounting for Local and State School Systems, 2014 Edition, National Center for Education Statistics (NCES). All school districts and charter schools are required to report to the State Board of Education using the approved chart of accounts.

Account Codes

2020 Training

May 12

Spring Finance Training
YouTube

Agenda: Spring Finance Training Part 1

2020 Special Session and Board Rule Updates

Legislative Estimates May 2020

Coronavirus Aid, Relief, and Economic Security (CARES) Act Elementary and Secondary School Emergency Relief (ESSER) Fund

CARES Act : Local Education Agency (LEA) Survey Results

Utah Grants Update: Spring Financial Training

Spring Finance Training

Spring Training 2020: House Bill (H.B. 242) Governmental Accounting Standards Board (GASB) 87

School-Level Reporting

Pupil Transportation Changes

Best Practices and Recommendations for K-12 School Transportation and Student Travel

Statewide Online Education Program (SOEP) for the Primary Local Education Agency (LEA)

June 25

Spring Finance Training Part 2
YouTube

Finance Training Agenda

Coronavirus Aid, Relief, and Economic Security (CARES) Act Relief Funds: 90 Percent Distributions to LEAs Elementary and Secondary School Emergency Relief (ESSER)

Coronavirus Aid, Relief, and Economic Security (CARES) Act Relief Funds: SEA Reserve Distributions to LEAs Elementary and Secondary School Emergency Relief (ESSER)

Legislative Update

Special Education Fiscal Compliance

Intensive Services

Child Nutrition Program (CNP) Spring Finance Training

CNP Financial Resources

Negotiations

Utah State Board of Education Internal Audit Assurance Services

December 7

Charter Finance Training

Agenda for Charter Finance Training

Grants Compliance 101

2021 General Legislative Session Budget Tracker

Business Case for Program Title: Intensive Services Pilot Program

Business Case for Program Title: Optional Enhanced Kindergarten (OEK)

Business Case for Program Title: Reengaging Learners who are Disconnected

Business Case for Program Title: Utah Broadband Access Initiative

2021 General Session Requests for Statutory Changes

Total Basic School Cost Comparison - Charter Schools

State Education Funding Overview

Average Daily Membership (ADM) and Mid Year Update Fiscal Year 2021

Charter School Enrollment by Local Education Agency (LEA) Fiscal Year 2017‐2021 and Fiscal Year  2022 Projections

How to Find Pertinent Information Regarding State Funding and Legislation

Child Nutrition Programs (CNP): 

CARES Funding for K-12

School Finance Training

New Business Administration (BA) Training

Agenda for New Business Administration Training

Financial Reporting and Compliance - New BA

State Education Funding Overview

How to Find Pertinent Information Regarding State Funding and Legislation

Utah Grants 101 New BA Training

Pupil Accounting 101

Fiscal Year 2021 Code Rule for Minimum School Program and Other State Funds Citations

Fiscal Year 2021 K-12 WPUs Funding Example - Prior Year Plus Growth Model

Minimum School Program 101