Program Approval

Overview

Quality Standards

Quality standards are available for a number of uses aimed at developing or improving CTE programs. CTE educators and program staff should use these standards for self-evaluation, goal setting, continuous improvement, and long-range planning. Standards will also be useful to state program specialists in monitoring, evaluating, and providing technical assistance. This information may also be helpful at any time to determine the criteria for effective programs.

Quality Standard 1: Standards and Curriculum
Standards and curriculum are the foundational elements for designing and improving CTE courses.

Quality Standard 2: Alignment and Articulation
Alignment and articulation are key to getting CTE partners working together to support Career Pathways for CTE students.

Quality Standard 3: Accountability and Evaluation
Accountability and evaluation provide data illustrating the value of CTE to students’ future plans.

Quality Standard 4: Student Support Services
Student support services include the ways that all students are made aware of the career and education opportunities available in a CTE Career Pathway.

Quality Standard 5: Professional Development
Professional development should be designed on the needs identified by data and should focus on continuous improvement of student opportunities.

Educator Licensing

CTE instructors must hold approved educator licenses and endorsements for courses they are teaching. These credentials, along with the current teaching assignments, must be entered into the state’s Comprehensive Administration of Credentials for Teachers in Utah Schools (CACTUS) system prior to November 15 each year, or if hired after November 15, as soon as possible. District CTE directors can use various CACTUS reports to monitor teacher qualifications.

Annual Survey

CTE program supervisors and/or instructors at each school will complete the Annual CTE Program Approval Survey by department, indicating whether the general CTE standards are met for a CTE program. This will be accomplished through the Data Gateway, using as a basis, the established Utah CTE Program Approval Standards. The information entered into the survey is compiled electronically at the Utah State Board of Education (USBE). Summary results will be made available to state program specialists and district CTE directors. The primary purposes of this survey are to:

  1. provide information to the state program specialist regarding statewide inservice needs, and
  2. identify technical assistance needs at districts and schools.

The Annual CTE Program Approval Survey is due by February 28.  You will need to log into the USBE Data Gateway to access the survey.

Onsite Quality Program Review

Onsite program evaluations will be conducted on a four-year rotating schedule. Evaluation teams, coordinated by Utah State Board of Education (USBE) CTE department, will use the Utah Program of Quality Review Standards to assess the quality of CTE programs. Evaluation team members will observe programs within the Local Education Agency (LEA) to make recommendations and commendations.

Evaluation Documents

Program of Quality Review

CTE Administration

Schedules

4-Year CTE Program Approval Schedule

Onsite CTE Program Approval Schedule for Fiscal Year 2019

For more information on onsite reviews, contact:

Jonathan Frey, Coordinator
Phone: 538-7852 | E-mail

Membership Reporting and Monitoring

At the end of each school year, districts report CTE teachers, courses, and membership to the state through the Utah eTranscript and Record Exchange (UTREx) system. This system verifies teacher credentials and assignments with Comprehensive Administration of Credentials for Teachers in Utah Schools (CACTUS). Local Education Agency (LEA) data quality validations are available in the Utah State Board of Education (USBE) Data Gateway and should be monitored throughout the school year.

District membership monitoring is conducted to determine accuracy of LEA reported data. These reviews are conducted between September and March on a four-year rotating and risk schedule. Final results are used to determine CTE Add-on funding and CTE Maintenance-of-Effort (MOE) requirements for LEAs.

4 -Year Membership Monitoring Schedule

For more information on district CTE membership audits, contact:

Wendi Morton, Coordinator
Phone: 538-7738 | E-mail

New CTE Programs

The Utah Office of Administrative Rules R277-911: Secondary Career and Technical Education outlines the requirements for CTE program approval and funding of approved programs. To request a new CTE program, the school representative submits a formal application. The New School CTE Program Approval Process and Application contains detailed information on the approval process. 

This impacts: 

  • New Schools Opening in a District with Established CTE Programs  
  • New Schools Opening with CTE Programs

New School Application: 

CTE Program Approval Process and Application