Responsibilities
The responsibilities of a data manager are outlined in Utah Code 53E-9-308. As a designated data manager for your district or charter school, your key duties
include:
- Serving as the primary contact for USBE's student data privacy team.
- Completing annual compliance checks, including the Privacy Practices Benchmark.
- Overseeing privacy practices in your LEA, including creating and updating privacy
policies and procedures, entering into data privacy agreements (DPAs) with third-party
vendors that receive student data, and ensuring student data is shared only as permitted
by law.
- Collaborating with the information security officer to establish a privacy-conscious
culture.
- Participating in the Utah Student Privacy Alliance (Canvas Link).
First Steps for New Data Managers
If you have recently been assigned as a data manager, you may be wondering where to
begin. As you embark on this role, we recommend following these steps to get started:
Required Actions:
- Newsletter Subscription: Sign up for the Student Data Privacy newsletter to stay updated.
Optional Actions:
- Complete On-boarding: Schedule a one-hour on-boarding meeting with one of USBE's student data privacy specialists who will familiarize you with the key responsibilities and protocols.
- Canvas Course Exploration: Visit the Data Manager Course on Canvas for a comprehensive understanding of your role (no sign-in required).
- Optional Professional Learning: Attend conferences and other professional learning opportunities, such as the Student
Data Privacy Team's Spring Trainings and Fall Conferences for virtual and hands-on
learning and networking. These opportunities are advertised in our monthly newsletter.
Privacy Compliance Review
As mentioned above, part of your responsibility as a data manager is submitting the
privacy compliance review annually. View the Privacy Compliance Review page for more information.
Utah Student Privacy Alliance
As a designated data manager, you are automatically considered a member of the Utah
Student Privacy Alliance (USPA). The USPA is a partnership between the Utah State
Board of Education and local education agencies, and is dedicated to protecting student
privacy. The USPA has established a data privacy agreement (DPA) for local education
agencies to adopt, standardizing the way schools and vendors handle student data when
using online applications. This avoids the need for separate negotiations and facilitates
new partnerships. The USPA aims to secure student data, streamline educational collaborations,
and ensure privacy is a priority in educational technology use.
Resources for Data Managers
Extenal Links Below
