School Counseling Programs Calendar

Overview

School counselors are involved regularly in updating and sharing their professional knowledge and skills through ongoing professional development. The purpose of the school counseling program calendar is to help school counselors, and other educators, with forward planning of Utah State Board of Education (USBE)-sponsored training opportunities and events. Dates outlined include professional development opportunities, as well as important school counseling reporting deadlines.

Elementary Updates and Essentials

The Elementary School Counseling Program Updates and Essentials training is for school counselors and administrators and is encouraged every six years as outlined in the Assurances of the School Counseling Program Performance Review. This training is offered online through USBE Canvas. It is recommended that the school counselor(s) and administrator(s) enroll and complete this training at the same time as a team. Taking this course simultaneously enhances collaboration, aligns school counseling programs with school improvement goals, and strengthens the partnership between school counselors and administrators.

Course Information

This course is offered twice each school year, both Fall and Spring semesters.

Spring Semester: January - June 2022
Coursework deadline is June 3, 2022

This course is designed for you and/or your team to work at your own pace. However, you must have everything submitted by the last day of the month for the semester in which you are enrolled (June 3, 2022).

If this coursework is not completed by the deadline, you will not receive credit for meeting compliance and will be required to enroll in a later course. Course registration for each semester will close 30 days prior to the coursework deadline.

Registration Instructions

To begin the training, you must self-enroll into the course by completing the following steps.

Spring Semester: January - June 2022

  1. If you already have a USBE Canvas account, go to Enroll in Elementary School Counseling Program Updates and Essentials
  2. If you do not have a USBE Canvas account, go to Create a Canvas Account to register.
  3. Click on I'm a Student.
  4. Enter the Join Code R67W46
  5. Complete the Student Sign Up Form. Check that you agree to the terms, and then click on Start Learning.

For technical assistance, please contact Tina Morandy, Executive Secretary, at tina.morandy@schools.utah.gov

Secondary Updates and Essentials

The Secondary School Counseling Program Updates and Essentials training is for school counselors and administrators and is required every six years as outlined in the Assurances of the School Counseling Program Performance Review. It is recommended that the school counselor(s) and administrator(s) enroll and complete this training at the same time as a team during the school year prior to the 6-year on-site formal review. Taking this course simultaneously enhances collaboration, aligns school counseling programs with school improvement goals, and strengthens the partnership between school counselors and administrators.

In-Person Course Information

June 7, 2022 8 a.m. - 2 p.m., Murray High School (Section 5)
June 8, 2022 8 a.m. - 2 p.m., Murray High School (Section 6)

In-Person Registration Instructions

Register for the in-person Updates and Essentials training on Massively Integrated Data Analytics System (MIDAS). Please ensure that you are registering for the correct section of the in-person Updates and Essentials training.

Secondary School Counseling Program Updates and Essentials 2021-2022
MIDAS

Canvas Course Information

If coursework is not completed by the deadline, you will not receive credit for meeting compliance and will be required to enroll in a later course. Course registration for each semester will close 30 days prior to the coursework deadline. Credit will be posted in MIDAS two weeks after the close of the course.

Canvas Course Registration Instructions

To begin the training on Canvas, you must self-enroll into the course by completing the following steps. This registration is completed in Canvas and not MIDAS.

Spring Semester: January - June 2022

  1. If you already have a USBE Canvas account, go to Enroll in Secondary School Counseling Program Updates and Essentials
  2. If you do not have a USBE Canvas account, go to Create a Canvas Account to register.
  3. Click on I'm a Student.
  4. Enter the Join Code 4LX4YC.
  5. Complete the Student Sign Up Form. Check that you agree to the terms, and then click on Start Learning.

Summer Semester: June 1-30, 2022

  1. If you already have a USBE Canvas account, go to Enroll in Secondary School Counseling Program Updates and Essentials
  2. If you do not have a USBE Canvas account, go to Create a Canvas Account to register.
  3. Click on I'm a Student.
  4. Enter the Join Code YCNAB6.
  5. Complete the Student Sign Up Form. Check that you agree to the terms, and then click on Start Learning.

Fall Semester: August 1-December 30 2022

  1. If you already have a USBE Canvas account, go to Enroll in Secondary School Counseling Program Updates and Essentials
  2. If you do not have a USBE Canvas account, go to Create a Canvas Account to register.
  3. Click on I'm a Student.
  4. Enter the Join Code 63TYC9.
  5. Complete the Student Sign Up Form. Check that you agree to the terms, and then click on Start Learning.

For technical assistance, please contact Tina Morandy, Executive Secretary, at tina.morandy@schools.utah.gov

Meetings

School Counseling Local Education Agency (LEA) Leadership Meetings

For LEA Leadership only, school counselors do not attend.

Tuesday, September 6, 2022

Time: 8:30 a.m. to 12:30 p.m.
Location: Utah State Board of Education (USBE) North Boardroom

Tuesday, January 17, 2023

Time: 8:30 a.m. to 12:30 p.m.
Location: USBE North Boardroom

Tuesday, March 21, 2023

Time: 8:30 a.m. to 12:30 p.m.
Location: USBE North Boardroom

Tuesday, May 9, 2023

Time: 8:30 a.m. to 12:30 p.m.
Location: USBE North Boardroom

Charter Schools with Approved Programs

Tuesday, September 13, 2022

Time: 8 a.m. to Noon
Location: USBE North Boardroom

Tuesday, March 14, 2023

Time: 8 a.m. to Noon
Location: USBE North Boardroom

Career and Technical Education (CTE)/School Counselor LEA Leadership Meetings

For CTE Directors who support school counseling programs, school counselors do not attend.

Thursday, September 15, 2022

Time: 9 a.m. to 10 a.m.
Location: Zoom Meeting (Online Only)

Thursday, January 19, 2023

Time: 9 a.m. to 10 a.m.
Location: Zoom Meeting (Online Only)

Thursday, March 16, 2023

Time: 9 a.m. to 10 a.m.
Location: Zoom Meeting (Online Only)

Thursday, May 18, 2023

Time: 9 a.m. to 10 a.m.
Location: Zoom Meeting (Online Only)

School Counseling Advisory Meetings

Tuesday, October 25, 2022

Time: 8:30 a.m. to 10:30 a.m.
Location: USBE Basement West/Zoom Meeting

Tuesday, April 25, 2023

Time: 8:30 a.m. to 10:30 a.m.
Location: USBE Basement West/Zoom Meeting

Conferences

2021

September 28

Utah System of Higher Education (USHE) Conference
Zoom Meeting

2022 

February 4-5

Utah Association for Career and Technical Education (ACTE)
Desert Hills High School

March 10-11

Utah School Counselor Association (USCA) Conference
Megaplex Theatres at Jordan Commons

Other

Promising Youth Conference
To be Determined 

Utah Fall Substance Abuse Conference (UFSAC)
To be Determined

Compliance

Annual Due Dates for Compliance

October 1

School Counselor Full-time Equivalent (FTE) entered in Comprehensive Administration of Credentials for Teachers in Utah Schools (CACTUS) for 1:350 ratio report completed by Local Education Agency (LEA) leadership.

April 1

Program Ratio Plans (for LEAs not meeting 1:350 ratio) completed by LEA leadership and submitted via e-mail.

May 1

Program Reviews (Formal and Interim) completed. Interim reports completed by LEA leadership and submitted via e-mail.

Letter of intent for new schools seeking program approval.

June 1

Program Performance Self-Evaluations completed and saved in the school counseling program’s electronic evidence box.

Program Request for Funding (RFF) completed by LEA leadership and submitted to Utah Grants.

June 15

Program Data Projects completed by school counselors and submitted via e-mail by LEA leadership.