Early Warning System

Laws and Policies

Utah Code Section 53F-4-207 - Student Intervention Early Warning System Program requires Local Education Agencies (LEAs) to have a digital program and online data reporting tool that provides formative, actionable data on student outcomes. The statute requires LEAs to:

• Implement digital early warning programs using student-level data (academics, attendance, behavior, discipline, safety, course failures)
• Automatically flag students meeting USBE thresholds for targeted teacher support
• Enable educators to develop and track prevention and intervention plans
• Allow data uploads from local, national, or other assessments in their original format
• Generate annual impact reports for the Board and stakeholders using aggregate, de-identified data

Board Rule 277-627 - Early Warning Program, in alignment with Utah Code Section 53F-4-207, requires LEAs to set thresholds for the early warning system based on best practices, local resources, and priorities. These rules ensure that the early warning system effectively identifies students at risk for academic failure and provides prompt and timely intervention.

Resources and Compliance

In accordance with the law, the Utah State Board of Education (USBE) has selected Panorama Education, Inc. as the primary USBE-approved contractor through a competitive process. Panorama has met all statutory requirements. USBE will cover 50% of the cost for Local Education Agencies (LEAs) that choose to use Panorama’s services. The standard EWS cost is $3,500 or $4,000 per school if LEAs chose to use the optional student survey module. LEAs that opt for secondary vendors will be responsible for 100% of those costs from their own budgets.

LEAs are invited to visit the Panorama Education webpage to begin the enrollment process and fulfill statutory requirements.

In-Person Training Opportunity

Intended audience: LEA Superintendents and Charter School Directors (or their designee), LEA Business Administrators, LEA Data/Student Information System Heads. 

Tentative | Tuesday, February 17, 2027
9:00 a. m. - 3:00 p.m.
Canyons School District, Administrative Building East
9361 South 300 East
Sandy, Utah 84070

Registration coming soon

2026-2027 Webinar Series

Utah Early Warning Systems Webinar Series Flyer

• August 12, 2026 | Early Warning Systems 101 - From Compliance to Impact
  WHAT: Learn the foundations of EWS implementation, key student indicators, and how Panorama supports LEAs in operationalizing effective systems.
  WHO: LEA Leaders (Superintendent, IT, department leaders, directors), School Principals
  REGISTRATION LINK
  
  
• September 9, 2026 | Accurate Student Identification - Turning Data into Insight
  WHAT: Explore how students are identified for support, understand why students are flagged, and ensure visibility across student groups.
  WHO: School Leaders (Principals, Instructional Coaches, MTSS Leads, etc.)
  REGISTRATION LINK
  
  
• October 14, 2026 | From Flags to Action - Designing Prompt & Timely Intervention Workflow
  WHAT: Learn how to build clear intervention protocols, define ownership, and create effective response systems.
  WHO: School Leaders (Principals, Instructional Coaches, MTSS Leads, etc.) Interventionists, Prevention Specialists, Special Education Teachers
  REGISTRATION LINK
  
  
• November 12, 2026 | Using Panorama to Track Interventions and Monitor Progress
  WHAT: Discover how to document interventions, monitor progress, and coordinate supports using Panorama as a management tool.
  WHO: School Leaders (Principals, Instructional Coaches, MTSS Leads, etc.) Interventionists, Prevention Specialists, Special Education Teachers, Case Managers
  REGISTRATION LINK
  
  
• December 9, 2026 | Strengthening Attendance Systems - Tackling Chronic Absenteeism
  WHAT: Use behavior indicators and trends to align supports within a Tiered System of Support and coordinate effectively across teams using Panorama.
  WHO: LEA Leaders (Superintendent, IT, department leaders, directors), School Leaders, Interventionists, Prevention Specialists, Case Managers
  REGISTRATION LINK
  
  
• January 13, 2027 | Supporting Behavior Needs Through an EWS
  WHAT: Use behavior indicators and trends to align supports within a Tiered System of Support and coordinate effectively across teams using Panorama.
  WHO: LEA Leaders (Superintendent, IT, department leaders, directors), School Leaders, Interventionists, Prevention Specialists, Case Managers
  REGISTRATION LINK
  
  
• February 17, 2027 | No Webinar, in place of webinar
  Registration coming soon 
  • In-Person Meeting for LEAs on February 17, 2027 | 9:00 a.m. - 3:00 p.m.
  • Virtual session provided for those who cannot attend in-person on February 23, 2027 | 9:00 a.m. - 11:00 a.m.
    
    
• March 10, 2027 | Partnering with Families: Communication That Drives Action
  WHAT: Explore strategies for strengthening family communication, building trust, and supporting coordinated intervention efforts.
  WHO: School Leaders, Family Engagement Coordinators, Student Services Leaders
  REGISTRATION LINK
  
  
• April 14, 2027 | Leading Effective EWS Teams at the School Level
  WHAT: Learn how to structure productive EWS meetings, define roles and responsibilities, and use data for action-oriented conversations.
  WHO: School Leaders, MTSS Leads, Instructional Coaches, Principals
  REGISTRATION LINK

Compliance

USBE is responsible for ensuring LEAs comply with the law. LEAs must have a plan for compliance by the 2026-2027 school year. Please complete the Early Warning System Assessment Qualtrics survey by March 6, 2026, to inform USBE about your student information system and your plan for compliance.