Internal Policies
General Policy Provisions
00-01. Standards for Drafting Internal Policies and Procedures
01. Accounting
01-01. General Accounting Policy
01-02. Travel and Expense Reimbursement
01-04. Financial Close and Reporting
01-09. Subrecipient Monitoring
01-10. Participant Support Costs
0.2 Administrative
02-01. Advertising or Selling at the Utah State Board of Education (USBE) Office Building
02-02. Board Employee Newsletter (Utah State Board of Education News)
02-03. Formal Legal Proceedings
02-04. Government Records Access and Management Act (GRAMA)
02-05. Group Gatherings Food Policy
02-06. Agency Logo and Board Seal Usage
02-08. Meeting Rooms at the Utah State Board of Education
02-09. Mobile Phones and Tablets
Associated Forms
Personal Cell Phone or Tablet Allowance Agreement
State-Provided Cell Phone or Tablet Agreement
02-10. Political Activities and Public Speaking
02-12. Reporting or Using Data from Official Board Documents
02-14. Security Guard Services
02-16. Sponsorship, Co-sponsorship, or Endorsement
02.17. Policies and Procedures for Using Qualtrics
02.18. Use of Massively Integrated Data Analytics System (MIDAS) Database
03.Grants Management
03-01. Grant Approval and Management
Associated Forms
USBE Allowable Expenditure Program Guide Template
03-03. Time and Effort Reporting
04. Human Resources
04-00. General Human Resources Policy
04-01. Abusive Conduct Prevention
04-02. Workplace Harassment and Discrimination Prevention
04-04. Code of Ethics and Conduct
Associated Forms
Conflict of Interest Clearance Form
04-06. Early Retirement Incentive
04-07. Employee Incentives and Administrative Leave
Associated Forms
Exercise Release Program Agreement Form
04-09. Family and Pets at Work
04-11. Leave Bank (Leave Assistance)
Associated Forms
Request for Leave Bank Assistance
04-12. Leave Without Pay (LWOP)
04-13. Preventive Health Appointments
Associated Forms
Alternative Work Schedule Agreement Form
Associated Forms
Home Use of USBE Computer Equipment Form
Request to Take USBE Equipment Out of the Country
Request to Work Outside the State for More than 30 Days Form
05. Information Technology
05-01. Acceptable Use of Information Technology Resources
05-03. Reporting of Pornography on Office Computers
05-04. System and Application Login and Authentication
05-05. Account Management Policy
05-06. Audit Log Management Policy
05-07. Continuous Vulnerability Management Policy
05-09. Email and Web Browser Protections Policy
05-11. Network Infrastructure Management Policy
05-12. Security Awareness Policy Template
05-13. Service Provider Management Policy
05-14. Software Development Secure Practices Policy
05-15. Artificial Intelligence Tools
06. Procurement
06-00. General Procurement Policy and Procedures
06-01. Utah State Board of Education (USBE) Purchasing Unit
06-02. Head of Procurement Unit
06-04. General Purchasing Provisions
06-05. Procurement Authorization
06-06. Board Authorization for Procurements
06-07. Precedence of Contracts
06-08. Standard Procurement Processes
06-09. Solicitation Requirements
06-11. Contract Monitoring and Management
06-12. Adding Funds and Time to Existing Contract
06-15. Interagency Agreements (IAA)
06-16. Memorandum of Understanding
06-20. Add-on Procurement Items and Alternate Procurement Items