Educator Records

How to Submit Transcripts for Utah Educator Licensing

USBE requires official, original transcripts for all licensing actions. We do not accept photocopies or printed copies of electronic transcripts.

Important: Whenever you submit transcripts, please clearly include your full name and CACTUS ID number so we can locate your file. You must submit your transcripts in conjunction with an online application or an email request to update your records.

Transcript Submission Methods

You can submit your transcripts electronically, by mail, or in person.

Submission Method	How to Submit	Important Details
Electronic (Preferred method)	Have your institution send them directly to: transcripts@schools.utah.gov	Safest and fastest way to get transcripts to USBE, usually within 1 to 3 days.  Request these before you apply. On your application, note that you requested electronic delivery and list the institution name. We only accept transcripts sent directly from a college or university clearinghouse service.
In-person (Hand delivery)	Bring your documents to our downtown office: 250 E 500 S Salt Lake City, Utah 84111	Best if you only possess original physical documents. A staff member will scan your original documents directly into the archive and return them to you immediately.
By Mail	Mail original paper documents to: USBE- Transcripts PO Box 144200 Salt Lake City, Utah 84114-4200	Can take up to 3 weeks for documents to arrive Must be printed on official college/university scrip-safe paper (sealed university envelopes are not required). Transcript Returns: USBE archives paper submissions. To get your paper transcript back, you must include a written request and a self-addressed envelope. No postage is necessary.

Foreign (out-of-country) Transcripts

If you earned your degree outside the United States, you must have your transcripts translated and evaluated by an approved company.

• Requirements: You must obtain a course-by-course evaluation, a degree evaluation, and a translation.
• Approved Providers: Choose a provider listed by the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE).
• Discount Note: My International Education Evaluation (MyIEE) offers expedited service and a $20 discount to Utah educators.

Posting or Updating a New Degree

To add a new degree to your CACTUS account, complete the following steps based on how you submit your transcript:

• If submitting electronically:

1. 1. Order the transcript from your university and have it sent directly to transcripts@schools.utah.gov.
   2. Send a separate email to transcripts@schools.utah.gov with your full name and CACTUS ID number. State the name of the university and that you are submitting this transcript to post a new degree.

• If submitting a paper transcript (by mail):

1. 1. Send an email to transcripts@schools.utah.gov to notify the licensing team that your paper transcript is being mailed and explain that it is for a new degree.
   2. Mail your transcript to the USBE mailing address listed above. Include your name and CACTUS ID.

Updating Personal Information and Job Assignments

The Utah State Board of Education (USBE) requires official documentation to change or correct critical personal identification data.

Important: When submitting any update request by email, always include your full name and CACTUS ID number in the message.

Updating Personal Information

To update your legal name, date of birth, or Social Security number, you must provide the required documentation directly to the USBE Educator Licensing Team.

Update Type	Required Documentation	How to Submit
Legal Name Change	A current state or federally issued photo ID, AND Legal documentation showing the change (such as a marriage certificate or relevant court order pages).	Email copies to: licensing@schools.utah.gov
Date of Birth Correction	• A copy of a document showing your correct date of birth (such as a current driver's license or birth certificate).	Email a copy to: licensing@schools.utah.gov
Social Security Number	• Documents will be verified during a scheduled meeting to protect your sensitive data.	Do not email this information. You must Schedule a Licensing Appointment to complete this update online or in person with licensing staff.
Educator Assessments (Praxis, UFORA, etc.)	Send your assessment score report to  licensing@schools.utah.gov	Send an email with the subject line "Test Records Entry – [Your Name]". Include your full name, CACTUS ID If you do not know your CACTUS ID include your birth date (MM/DD/YYYY) and the last four digits of your SSN A statement letting USBE know that you would like the score entered to your educator record.
Out-of-State Experience	Send your documents to:  licensing@schools.utah.gov	Submit a completed Verification of Educator Experience Form Include a signature from a school or district administrator Ensure the employment dates and locations match the license(s) you submitted If the form does not meet these requirements, the experience will not be recorded. Only experience from public schools or accredited private schools will be accepted. Substitute teaching and paraprofessional experience will not be recorded.

Position or Job Assignment Changes

USBE does not manage individual school assignment histories or employment verification.

• For job data corrections: Contact your Local Education Agency (LEA) Human Resources department or school administration to update your employment records.
• For employment verification: Contact your previous or current employers directly. USBE cannot verify employment history.

How to Print or Look Up a License

Choose the appropriate verification tool depending on whether you are an administrator verifying someone else's credentials or an individual educator managing your own license record.

Official Record & Verification Requests

If you require an official verification letter, testing history, or out-of-state forms completed, send a written request to licensing@schools.utah.gov.

Official USBE Verification Letters

• For Educator License Records: Send an email with the subject line "License Verification Letter – [Your Name]". Include your full name, CACTUS ID, and a detailed list of the information you need verified (licenses, endorsements, assessments, or degrees), a statement granting USBE permission to release your testing history, and the recipient's delivery address..
• For Alternative Routes to Licensure (ARL): If you earned your standard license through Utah's former ARL program and need this history validated, you must explicitly state this requirement in your email request.

Out-of-State Agency Verification Forms

If another state or government agency requires confirmation of your Utah license eligibility or testing requirements using a specific form, follow this process:

Employment Verification 

The Utah State Board of Education (USBE) manages educator licensing records, but we do not track or verify individual employment histories.

If you or an agency require verification of your past or current employment, please contact your previous or current employers directly.