Educator Records

How to Submit Transcripts or Evaluation Reports

USBE requires official, original transcripts for all licensing actions. We do not accept photocopies or printed copies of electronic transcripts.

Transcripts and evaluation reports sent to USBE are considered official licensing records. USBE cannot release, copy, or forward third-party documents to the applicant or any other entity. Please order duplicate records directly from the source if needed elsewhere.

Important: Whenever you submit transcripts, please clearly include your full name and CACTUS ID number so we can locate your file. You must submit your transcripts in conjunction with an online application or an email request to update your records.

Foreign (out-of-country) Transcripts

If you earned your degree outside the United States, you must have your transcripts translated and evaluated by an approved company.

• Requirements: You must obtain a course-by-course evaluation, a degree evaluation, and a translation.
• Approved Providers: Choose a provider listed by the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE).
• Discount Note: My International Education Evaluation (MyIEE) offers expedited service and a $20 discount to Utah educators.

How to Submit Transcripts or Evaluation Reports

Submission Method	How to Submit	Important Details
Electronic (Preferred method)	Have your institution send them directly to: transcripts@schools.utah.gov	Safest and fastest way to get transcripts to USBE, usually within 1 to 3 days.  Request these before you apply. On your application, note that you requested electronic delivery and list the institution name. We only accept transcripts sent directly from a college or university clearinghouse service.
By Mail	If the institution does not submit electronically, request they mail originals to: USBE- Transcripts PO Box 144200 Salt Lake City, Utah 84114-4200	Request these before you  Must be printed on official college/university scrip-safe paper Mailed transcripts may take up to 3 weeks to arrive in our office. We only accept transcripts sent directly from a college or university

Posting or Updating a New Degree

To add a new degree to your CACTUS account, complete the following steps based on how you submit your transcript:

1. 1. Order the transcript from your university and have it sent electronically or by mail. 
   2. Send a separate email to transcripts@schools.utah.gov with your full name and CACTUS ID number. State the name of the university and that you are submitting this transcript to post a new degree.

Updating Personal Information and Job Assignments

The Utah State Board of Education (USBE) requires official documentation to change or correct critical personal identification data.

Important: When submitting any update request by email, always include your full name and CACTUS ID number in the message. If you do not know your CACTUS ID, include your birth date (MM/DD/YYYY) and the last four digits of your SSN.

Updating Personal Information

Update Type	Required Documentation	How to Submit
Phone, Address, or Email	No documentation required.	1. Log in to USIMS 2. Select Personal Information from the Checklist 3. Update details and click Save
Legal Name Change	A current state or federally issued photo ID, AND Legal documentation showing the change (such as a marriage certificate or relevant court order pages).	Email copies to: licensing@schools.utah.gov
Date of Birth Correction	A copy of a document showing your correct date of birth (such as a current driver's license or birth certificate).	Email a copy to: licensing@schools.utah.gov
Social Security Number	A copy of your Social Security Card will be verified during a scheduled meeting to protect your sensitive data.	Do not email this information. You must Schedule a Licensing Appointment to complete this update online or in person with licensing staff.
Educator Assessments (Praxis, UFORA, etc.)	Score reports are not accepted directly from the applicant. Score reports must be submitted directly from the assessment provider. If Utah was not designated at the time you took the assessment, contact the assessment provider to request an official score report be sent directly to USBE. Provider time limits and fees may apply. Praxis Score Reports (USBE code: 8375 for Praxis) Foundations of Reading Score Report	Automatic: Scores are transmitted automatically to USBE. No notification email is required.
Out-of-State Experience	Completed Verification of Educator Experience Form signed by a school or district administrator. • Note: Dates and locations must match submitted license(s). Only public or accredited private school experience is accepted (no substitute or paraprofessional experience).	Must be sent directly from the employer/district to licensing@schools.utah.gov (Forms submitted directly by the educator/applicant will not be accepted.)
Position or Job Assignment Changes	USBE does not manage individual school assignment histories.	Contact your Local Education Agency (LEA)/ District Human Resources department or charter school administration.
Employment Verification	USBE cannot verify employment history.	Contact your previous or current employers directly.

 

How to Print or Look Up a License

Choose the appropriate verification tool depending on whether you are an administrator verifying someone else's credentials or an individual educator managing your own license record.

Official Record & Verification Requests

The Utah State Board of Education (USBE) manages educator licensing records, endorsements, and test history. Choose the appropriate process below for your request.

Important: When submitting any request by email, always include your full name and CACTUS ID number in the message. If you do not know your CACTUS ID, include your birth date (MM/DD/YYYY) and the last four digits of your Social Security Number.

Request Types & Submission Instructions

If another state or government agency requires confirmation of your Utah license eligibility or testing requirements using a specific form, follow this process:

Employment Verification 

The Utah State Board of Education (USBE) manages educator licensing records, but we do not track or verify individual employment histories.

If you or an agency require verification of your past or current employment, please contact your previous or current employers directly.