Guidelines/Specifications

The UTREx/Data Clearinghouse gathers and stores student data throughout the year for exchanging student records and for reporting at the local, state, and national levels. Many of the student data elements collected through the UTREx data submissions are used in funding formulas for Minimum Schools Program (MSP). The data collected on October 1 are used for the legislative budget estimates each year.

The Utah Office of Administrative Rules R277-484: Data Standards requires that a complete update of data as of October 1 through UTREx is done seven business days after October 1. In addition, a revised update is allowed to be completed October 15 if significant errors are identified by the Utah State Board of Education (USBE) or the Local Education Agency (LEA). These deadlines are meant to allow for a specific window of time to correct technical errors and check data quality before moving forward with a final data set for budgeting.

Please be aware that the policy does not allow extensions for UTREx updates beyond these timelines. This same policy is applied to the December 1 and year-end data submissions.

The following documents include information for submitting UTREx files that must be submitted for each school year beginning with the October 1 data submission.

Data Specifications and Validation Rules

UTREx Data Collector

UTREx Data Clearinghouse File Specification 2019-2020 

UTREx Quick Guide: High Level Cheat Sheet

UTREx User Account Rules

Student Interoperability Framework (SIF)

SIF Profile: Change Log and Specifications
If you need this information in accessible format, please contact the department directly.

UTREx Guidelines

UTREx Data Submission: October Guidelines

UTREx Data Submission: December Guidelines

UTREx Data Submission: Year-end Guidelines

UTREx Clearinghouse File Specification: Prior years' specifications available upon request.