Utah eTranscript and Record Exchange (UTREx)

Guidance/Specifications

The UTREx/Data Clearinghouse gathers and stores student data throughout the year for exchanging student records and for reporting at the local, state, and national levels. Many of the student data elements collected through the UTREx data submissions are used in funding formulas for Minimum Schools Program (MSP). The data collected on October 1 are used for the legislative budget estimates each year.

The Utah State Board of Education (USBE) Administrative Rule R277-484: Data Standards requires daily submissions and sets deadlines for Finalized UTREx submissions or data as of October 1, December 1, and Year-End. The following documents include information for submitting daily and Finalized UTREx data files.

Data Specifications and Validation Rules

UTREx Data Collector

UTREx Data Clearinghouse File Specification 2021-2022 

UTREx Quick Guide: High Level Cheat Sheet

UTREx User Account Rules

Student Interoperability Framework (SIF)

SIF Profile: Change Log and Specifications
If you need this information in accessible format, please contact the department directly.

UTREx Guidance

UTREx Data Submission: October Guidance

UTREx Data Submission: December Guidance

UTREx Data Submission: Year-End Guidance

UTREx Clearinghouse File Specification: Prior years' specifications available upon request.

Student Information System (SIS) Compatibility

Approval Process

R277-484-5: Official Data Source and Required Local Education Agency (LEA) Compatibility
Utah Office of Administrative Rules

  • LEAs may use any Utah State Board of Education (USBE) approved Student Information System (SIS) in accordance with R277-484-5.
  • SIS’s seeking approval for use in the State of Utah must follow the process outlined in R277-484-5.

Current Approved SIS:

  • Aspire
  • Compass
  • Davis
  • Discovery
  • Infinite Campus
  • OnePoint
  • PowerSchool
  • Sevier
  • Skyward
  • Weber

State Education Research File (SERF)

SERF is:

  • a collection of tables that mirrors the data that is stored at Utah State Board of Education (USBE) and is used to generate accountability reports as well as for other varied purposes.
  • generated at the end of each school year and on-demand through the USBE Data Gateway. The data contained in the SERF is specific to a single school year, however; since some prior year data is needed to generate accountability reports, prior years data for the students enrolled in the reporting year at the Local Education Agency (LEA) is also included.
  • provided as a Microsoft Access database file. In order to use it, you will need to have Microsoft Access 2007 or newer installed on your computer.

Warehouse

Warehouse is a resource that assists school districts in finding information about the data that is part of the Utah State Board of Education (USBE) Data Warehouse. Although Warehouse is the source of all data used in Utah Performance and Assessment for School Students (U-PASS) and No Child Left Behind (NCLB), this data can also be used for other education analysis and reporting.

Finance Questions

Sam Urie
School Finance Director
Phone: (801) 538-7667 | E-mail

Reporting Issues

Aaron Brough
Data and Statistics Coordinator
Phone: (801) 538-7922 | E-mail

Technical Assistance

UTREx Help Desk
Phone: (801) 538-7800

Utah State Board of Education Customer Portal