The UTREx/Data Clearinghouse gathers and stores student data throughout the year for exchanging student records and for reporting at the local, state, and national levels. Many of the student data elements collected through the UTREx data submissions are used in funding formulas for Minimum Schools Program (MSP). The data collected on October 1 are used for the legislative budget estimates each year.
The Utah Office of Administrative Rules R277-484: Data Standards requires that a complete update of data as of October 1 through UTREx is done seven business days after October 1. In addition, a revised update is allowed to be completed October 15 if significant errors are identified by the Utah State Board of Education (USBE) or the Local Education Agency (LEA). These deadlines are meant to allow for a specific window of time to correct technical errors and check data quality before moving forward with a final data set for budgeting.
Please be aware that the policy does not allow extensions for UTREx updates beyond these timelines. This same policy is applied to the December 1 and year-end data submissions.
The following documents include information for submitting UTREx files that must be submitted for each school year beginning with the October 1 data submission.
UTREx Data Clearinghouse File Specification 2020-2021
UTREx Quick Guide: High Level Cheat Sheet
SIF Profile: Change Log and Specifications
If you need this information in accessible format, please contact the department directly.
UTREx Data Submission: October Guidelines
UTREx Data Submission: December Guidelines
UTREx Data Submission: Year-End Guidelines
UTREx Clearinghouse File Specification: Prior years' specifications available upon request.
R277-484-5: Official Data Source and Required Local Education Agency (LEA) Compatibility
Utah Office of Administrative Rules
Current Approved SIS:
SERF is:
Warehouse is a resource that assists school districts in finding information about the data that is part of the Utah State Board of Education (USBE) Data Warehouse. Although Warehouse is the source of all data used in Utah Performance and Assessment for School Students (U-PASS) and No Child Left Behind (NCLB), this data can also be used for other education analysis and reporting.
Patrick Lee
School Finance Director
Phone: (801) 538-7667 | E-mail
Kirin McInnis
Research Consultant
Phone: (801) 538-7674 | E-mail
Aaron Brough
Data and Statistics Coordinator
Phone: (801) 538-7922 | E-mail
Malia Mcilvenna
Research Consultant
Phone: (801) 538-7731 | E-mail
UTREx Help Desk
Phone: (801) 538-7800