R277-912. Law Enforcement Related Incident Reporting

R277.  Education, Administration.

R277-912.  Law Enforcement Related Incident Reporting.

R277-912-1.  Authority and Purpose.

          (1)  This rule is authorized by:

          (a)  Utah Constitution Article X, Section 3, which vests general control and supervision over public education in the Board;

          (b)  Subsection 53E-3-401(4), which allows the Board to make rules to execute the Board's duties and responsibilities under the Utah Constitution and state law; and

          (c)  Section 53E-3-516 which directs the Board to establish rules regarding a collaborative annual report meeting all the requirements of Subsection 53E-3-516(2).

          (2)  The purpose of this rule is to generate the report required by Subsection 53E-3-516 and the form that the report may be accessed.

R277-912-2.  LEA Reporting Requirements.

          (1)  An LEA shall work with the Superintendent and the relevant law enforcement agencies and school personnel to collect the following data for incidents that occurred on school grounds while school is in session or during a school-sponsored activity:

          (a)  arrests of a minor;

          (b)  other law enforcement activities as defined in Subsection 53E-3-516(1);

          (c)  disciplinary actions as defined in Subsection 53E-3-516(1); and

          (d)  all other data as outlined in Subsections 53E-3-516(3) and (4).

          (2)  An LEA shall collect the data in a form agreed upon by the Superintendent and the relevant law enforcement agencies.

          (3)  An LEA shall report the data required to the Superintendent in a timely manner;

          (4)  An LEA shall report the data compiled for each school year to the Superintendent on or before September 1st of the year in which the school year ended.

          (5)  An LEA shall report the data to the Superintendent as prescribed by the Superintendent.

R277-912-3.  Annual Report Content and Access.

          (1)  The Superintendent shall compile the data to form an aggregated report consistent with the requirements of Subsections 53E-3-516(3), (4) and (5).

          (2)  The report shall exclude all identifiable student information and data.

          (3)  The report shall be compiled no later than November 1st of each year in which the school year ended and provided to the board.

          (4)  An external entity may request access to the data used to compile the report consistent with Title 63G, Chapter 2, Government Records Access Management Act.

          (5)  The Superintendent shall respond to the request within 15 business days and provide the report within 30 business days of the request by providing the most recent data set available at the time of the request, so long as the data set is aggregated and no student identifiable information is included in the data set.

          (6)  If the request is for the data being used for an upcoming report that is more than 30 days from being compiled, the Superintendent may wait longer than 30 days to provide the requested report.

KEY:  incident reporting; law enforcement

Date of Last Change:  April 9, 2024

Notice of Continuation:  February 5, 2024

Authorizing, and Implemented or Interpreted Law:  Art X Sec 3; 53E-3-401(3); 53E-3-516

Status of Rule

Effective April 9, 2024

Five-year review February 5, 2029

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Oversight Framework

Uncategorized

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Related Utah Law

Public Education Statutes
53E-3-516

Other Statutes
63G, Chapter 2, Government Records Access Management Act

USBE Administrative Rules
R277-100, Definitions for USBE Rules

Related Federal Law

Family Educational Rights and Privacy Act (FERPA)

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Resources

None

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Contact Information

 Primary Contact:
Rhett Larsen
rhett.larsen@schools.utah.gov
School Safety Center

Secondary Contact:
Ashley Pistello
ashley.pistello@schools.utah.gov
School Safety Center

This page was last updated on October 26, 2024.

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NOTE: The information on this webpage is provided as a service to users and the Utah State Board of Education is not responsible for any errors or omissions.

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