Inside USBE > Departments and Programs > Student Data Privacy > Educational Records Appraisal and Management
Records are recorded information, regardless of physical form. The term applies to any paper, correspondence, form, bound volume, film, magnetic medium, drawing, or other document, regardless of form or physical characteristics, that has been created or received by any state agency during the course of business. All records are required to be maintained and disposed of by state agencies in accordance with the provisions of the Utah State Legislature's Utah Code Title 63G-2-604: Retention and Disposition of Records.
Title 63G-2-301: Public Records
Title 63G-2-302: Private Records
Title 63G-2-304: Controlled Records
Title 63G-2-305: Protected Records
Title 46-4-301: Retention of Electronic Records
The retention periods listed cover both hard copy and electronic records.
Note: Non-Records: Drafts, rough notes; extra copies; no legal, administrative, fiscal, or historical value.
A record appraisal determines the value of that record. For example, some records have long-term historical value. Whereas, drafts of a travel document may have only short-term value.
A record schedule is the minimum amount of time required for the maintaining of a particular record.
Utah Records Appraisal and Management Program (RAMP) Retention Schedule | Records Appraisal and Management Program Quick Disposition Guide
Appointed Records Officer Certification
Utah State Board of Education Canvas
Introduction to the Government Records Access Management Act (GRAMA) Training Videos
Utah Division of Archives and Records Services
Utah State Board of Education
Phone: (801) 538-7908 | E-mail
Utah Division of Archives and Records Service
346 South Rio Grande Street
Salt Lake City, Utah 84101-1106
Phone: (801) 531-3848 | E-mail