Records are recorded information, regardless of physical form. The term applies to any paper, correspondence, form, bound volume, film, magnetic medium, drawing, or other document, regardless of form or physical characteristics, that has been created or received by any state agency during the course of business. All records are required to be maintained and disposed of by state agencies in accordance with the provisions of the Utah State Legislature's Utah Code Title 63G-2-604: Retention and Disposition of Records.
Title 46-4-301: Retention of Electronic Records
The retention periods listed cover both hard copy and electronic records.
Note: Non-Records: Drafts, rough notes; extra copies; no legal, administrative, fiscal, or historical value.
A record appraisal determines the value of that record. For example, some records have long-term historical value. Whereas, drafts of a travel document may have only short-term value.
A record schedule is the minimum amount of time required for the maintaining of a particular record.
Appointed Records Officer Certification
Utah State Board of Education Canvas
Introduction to the Government Records Access Management Act (GRAMA) Training Videos
Utah Division of Archives and Records Services