Data Manager


A Data Manager is an individual designated by a Local Education Agency (LEA) to fulfill the duties described in the Utah State Legislature's Title 53E-09-308: Sharing student data. Prohibition. Requirements for student data manager. Authorized student data sharing. Namely, they authorize and manage the sharing of student data, act as a local point of contact with the state, and fulfill other duties as defined in their local data governance plan.

Annual Privacy Compliance Review (October 1 Check)

We will be conducting a Privacy Compliance Review of each LEA in October. You might know this as the October 1 Check, the Compliance Check, or another similar name.

For details about this year’s Privacy Compliance Review—including additional or changed evidence requirements—visit the Annual Privacy Compliance Review on the Utah State Board of Education (USBE) Canvas webpage. (No sign-in required).

Data Manager Course Modules

Data Manager 101
USBE Canvas

Model Documents

Consent to Disclose Student Data with a Website/Application

Data Manager To Do List

Family Educational Rights and Privacy Act (FERPA) Model Notification of Rights for Elementary and Secondary Schools
United States Department of Education

LEA Data Governance Plan

Model Notice for Directory Information
United States Department of Education

Model Protection of Pupil Rights Amendment (PPRA) and Utah FERPA Policy

Notice of Biometric Collection

Notification of Rights Under the Protection of Pupil Rights Amendment (PPRA)/Utah FERPA (UFERPA)

Protection of Pupil Rights Amendment (PPRA)/Utah FERPA Model Notice and Consent/Opt-Out for Specific Activities

Record Retention Log

Student Data Collection Notice Template

Utah Data Governance and Student Privacy Guidebook