A Data Manager is an individual designated by a Local Education Agency (LEA) to fulfill the duties described in the Utah State Legislature's Title 53E-09-308: Sharing student data. Prohibition. Requirements for student data manager. Authorized student data sharing. Namely, they authorize and manage the sharing of student data, act as a local point of contact with the state, and fulfill other duties as defined in their local data governance plan
The following table describes what data managers need to complete and send to the Utah State Board of Education by October 1 of each year.
1. Name and Contact Information of the LEAs Data Manager(s)
Not Applicable
Not Applicable
Title 53E-9-303(2): Local Student Data Protection Governance
Utah State Legislature
2. Name and Contact Information of the LEAs Information Security Officer
In Fall 2018, the Utah State Board of Education elected to remove the requirement that an LEA have an information security plan and instead would appoint an individual as an information security officer and adopt a cybersecurity framework.
Not Applicable
Rule R277-487: Public School Data Confidentiality and Disclosure
Utah Office of Administrative Rules
3. Copy Internet Link of your Annual Notification of Family Education Rights and Privacy Act (FERPA) Rights
The Student Data Privacy section is checking this for the first time in 2019-2020, though it has been a requirement under FERPA.
FERPA Model Notification of Rights for Elementary and Secondary Schools
United States Department of Education
34 CFR 99.7: What Must an Educational Agency or Institution Include in its Annual Notification?
Cornell Law School Legal Information Institute (LII)
4. Copy Internet Link of your Directory Information Notice
The Student Data Privacy section is checking this for the first time in 2019- 2020, though it has been a requirement under FERPA.
Model Notice for Directory Information
United States Department of Education
34 CFR 99.37: What Conditions Apply to Disclosing Directory Information?
Cornell Law School Legal Information Institute (LII)
5. Copy Internet Link to your Student Data Collection Notice
The Student Data Privacy section is checking this for the first time in 2019-2020, though it has been a requirement under the Student Data Protection Act. We have also created a new, simplified template that does not require as much editing for LEAs.
6. Copy Internet Link to your Data Governance Plan
In Fall 2018, the Board updated R277-487 in several ways that impact LEA data governance plans. Updated template language can be found in the model governance plan.
Title 53E-9-301(6): Definitions.
Utah State Legislature
7. Copy Internet Link Showing that your Metadata Dictionary is Available on your LEA Website
This was not checked in 2018-2019 since the tool was broken. This year, there have been several upgrades to make the data entry easier.
Title 53E-9-303(3)(b): Local Student Data Protection Governance
Utah State Legislature
Family Educational Rights and Privacy Act (FERPA) Model Notice for Directory Information
FERPA Model Notification of Rights for Elementary and Secondary Schools
United States Department of Education
LEA Model: Data Ownership and Access
LEA Model: Employee Data Sharing and Confidentiality Agreement
LEA Model: Employee Security and Privacy Training Policy
LEA Model: Prohibited Activities without Prior Consent
LEA Model: Record Retention and Expungement
Record of Parent Notifications of Student Threat or Incident Model Form
Student Data Collection Notice Template
Utah State Board of Education Utah Student Data Privacy Guidebook