Data Recipient(s)

• Utah Department of Human Services, Division of Child & Family Services

Start and End Dates

Original starting date: 07/01/2021

Current end date: 06/30/2026

Agreement Type

Memorandum of Understanding

Description

Purpose

The purpose of this Memorandum of Understanding between the Utah State Board of Education and Utah Department of Human Services, Division of Child & Family Services (DHS-DCFS) is to authorizes the exchange of education and human services data to enable all parties to improve educational outcomes for youth served by DHS programs, the Utah Juvenile Court, and/or students receiving Youth in Custody (YIC) services.

Legal Authority

34 CFR § 99.31(a)(3), 34 CFR § 99.35, 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Audit and Evaluation Exception” of the Family Education Rights and Privacy Act (FERPA).

Uninterrupted Scholars Act (USA) - Public Law 112-278, an amendment to 20 U.S.C. § 1232g
Authorizes access of the Utah Juvenile Court to educational records for youth in proceedings involving child abuse and neglect or dependency matters.

Individuals with Disabilities Education Act (IDEA) 20 U.S.C. § 1417(c)
Ensures the protection of the confidentiality of any personally identifiable data, information, and records collected or maintained by the state educational agencies. The IDEA makes available a free appropriate public education to eligible children with disabilities and ensures special education and related services to those children through an individualized education program (IEP).

Section 504 of the Rehabilitation Act of 1973 (Section 504), 20 U.S.C. § 794
prohibits discrimination on the basis of disability, including the exclusion of participation in or denial of the benefits of any program or activity receiving federal financial assistance. Accommodations for qualified students are documented in a 504 plan.

Utah Code Annotated § 53E-3-503
This law directs the state board to expend funds for the education of youth in custody.

Justification

• Required by State Law 
• Required by Federal Law

Approval

Original Agreement

Approved by: Utah State Board of Education

Approval Date: 09/08/2021

Data

Data Type

Personally identifiable student information

Data Shared

Data Shared included relevant data points for the implementation to authorizes the exchange of education and human services data to enable all parties to improve educational outcomes for youth served by DHS programs, the Utah Juvenile Court, and/or students receiving Youth in Custody (YIC) services. Data Shared includes:

• Statewide Student Identifier (SSID)
• Student Full Name
• Student Demographic Information
  • Date of Birth
  • Gender
  • Ethnicity
  • Immunization Records
  • Previous School Information
• School Year 
• Local Education Authority (LEA) Name
• LEA Identifier
• School Type
• Student Grade Level
• Student Entry date & Exit date
• Student English Language Learner (ELL) Status
• Student Special Education Indicator
• Student Race
• Student Low-Income Indicator
• Student Youth in Custody (YIC) Indicator
• Student Percent Attendance
  • Percent Absent
  • Days Enrolled
  • Chronically Absent Indicator
• Student Cumulative Grade-Point Average (GPA)
• Student Education Information
  • October 1 Enrollment Indicator
  • High School Completion Status
  • Final High School Status
  • Course Title
  • Course Core Code
  • Course Section
  • Student Growth Percentile (SGP)
  • Credits Attempted
  • Credits Earned
  • Test Subject Area
  • Test Subject Identifier
  • Test Name
  • Proficiency Level
  • Scale score
  • Proficiency Indicator 
  • Tested Below Grade Level Indicator 
  • Proficiency Level Description

Agreements