Data Recipient(s)

• Utah Department of Health
• Office of the Medical Examiner

Start and End Dates

Original starting date: 04/27/2018

Current end date: 04/27/2023

Agreement Type

Data Sharing Agreement

Description

Purpose

The purpose of this interagency agreement between the Utah State Board of Education (USBE) ,Utah Department of Health(UDOH) and Office of the Medical Examiner(OME) is to conduct analysis of individuals aged 10-18 who died by suicide in order to identify risk and protective factors related to suicide and to improve suicide prevention initiatives and to conduct investigation into the social and education circumstances of an individual who allegedly died by suicide in order to determine cause and manner of death. The parties will contribute to a multi-agency research study that collects, analyzes and provides state-level information regarding risk factors and protective factors of suicide among youth; ultimately, this information will directly inform and improve suicide prevention initiatives across the State of Utah. For purposes of this study, personally identifiable information about all students who died by suicide will be provided for selected student educational records.

Legal Authority

34 CFR § 99.31(a)(6) and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Studies Exception” of the Family Education Rights and Privacy Act (FERPA).

34 CFR § 99.31, 34 CFR § 99.36, and 20 U.S. Code § 1232g(b). This data sharing is permitted under the “Health and Safety Emergency Exception” of the Family Education Rights and Privacy Act (FERPA).

Utah Code Sections 26-5-4 
UDOH is authorized by to establish programs of community and professional education relevant to the detection, prevention and control of chronic diseases

Utah Code Section 26-4-4 and 26-4-28.5
OME is authorized by  to collect, analyze, and retain information on individuals who have died within the State of Utah and specifically collect, analyze, and retain information related to individuals who have died by suicide.

Justification

• Required by State Law

Approval

Original Agreement

Approved by: Utah State Board of Education

Approval Date: 04/27/2018

Data

Data Type

Personally identifiable student information

Data Shared

Data Shared included relevant data points for the implementation of conducting an analysis of individuals aged 10-18 who died by suicide in order to identify risk and protective factors related to suicide and to improve suicide prevention initiatives. Data Shared includes:

• Student Demographic Information
  • Name
  • Birthdate
  • Gender
• Enrollment
  • School 
  • District of Enrollment
  • Grade level 
  • Entry date/exit date, exit code 
  • Dropout indicator
  • Total days enrolled
  • Total days attended
• Courses Enrolled
  • Cumulative GPA Program Participation
  • Title I services
  • Special Education and 504 Status 
  • Gifted
  • Free/reduced lunch
  • English Language Learner
  • Homeless (& Accompanied Status)
  • Military Child
• Special Education (if applicable)
  • Disability type
  • Services received
• Youth in Care
  • Custody Type
  • Services Received (time, environment) 
  • Entry date/Exit date, exit code
• English Language Learner
  • Primary native language 
• Career and Technical Education 
  • Participation, concentration

Agreements