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UTREx/Data Clearinghouse

The UTREx/Data Clearinghouse gathers and stores student data throughout the year for exchanging student records and for reporting at the local, state and national levels.

The following documents include information for submitting UTREx/Clearinghouse files that must be submitted for the each school year beginning with the October 1 data submission.

If you have any questions regarding UTREx, please send an e-mail to UTREx support at

UTREx Data Submission Documents

UTREx October Guidelines

UTREx December Guidelines

UTREx Year-End Guidelines

UTREx Changes and Enhancements

UTREx Data Stewards/Change Request Process

UTREx Historical Data Form

Data Specifications and Validation Rules

2014-2015 UTREx Clearinghouse File Specification

2013-2014 UTREx Clearinghouse File Specification

2012-2013 UTREx Clearinghouse File Specification

2011-12 UTREx Clearinghouse File Specification

2011-12 UTREx Clearinghouse Level 1 Validation Rules

2011-12 UTREx Clearinghouse Level 2 Validations

2011-12 UTREx Clearinghouse Specification (Pre-UTREx Layout)

Documentation and Training

UTREx Step by Step Collection Submission Guide

UTREx Cheat Sheet

Read This! VRF Examine Function

UTREx:  Reports

UTREx:  Data Collector Reports

UTREx:  Scheduled Collections

UTREx User Account Rules

UTREx Validation Exceptions

Links to archived NTC/eTranscript Training


SIF Documentation

USOE SIF Profile

SIF Specification 2.4


NTC Utah Login

NTC Tutorials and Resources

eTranscript Data Elements

eTranscript Rendering


* For NTC Support, please contact *

Student Information System Approval Process

LEAs may use any USOE approved student information system as outlined below and in accordance to Utah Administrative Code R277-484-5.

For a student information system to be approved for use in the State of Utah, it must:

  • Be requested by an LEA (in writing no later than July 31 prior to the start of the school year)
  • Be SIF certified (not just SIF compliant) (proof of certification must be submitted to the USOE prior to October 1)
  • Have a SIF agent that can meet the UTREx specs/profile for VRF and eTranscripts (proof must be submitted to the USOE prior to September 1) 
  • Be able to generate the SSID request file (an actual file must be submitted to the USOE for review no later than July 31 prior to the start of the school year) - Information available here

Current Approved Student Information Systems

  • Compass
  • Davis
  • Discovery
  • OnePoint
  • PowerSchool
  • Sevier 
  • Skyward
  • Weber
  • Aspire