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GBOT Library

Information presented in these training modules does not constitute legal advice. Every effort is made to ensure the accuracy of the information contained in this training module; content is regularly reviewed and updated. It is the responsibility of the reader independently to check the accuracy of the information contained in these pages before taking any action or entering into any commitment based upon that information. Links to other websites are provided solely for information and no inference should be drawn from the inclusion or exclusion of a site.

Topics are grouped to align similar subjects and to help bridge the discussion between modules so that training is comprehensive and cohesive. For each governing board meeting, the State Charter School Board suggests a focus for board professional learning activities, including three board modules, and guiding questions. It is recommended that all governing board members individually take the board modules aligned to the meeting's focus prior to attending the monthly board meeting, and also give thought to the guiding questions. The hope is these guiding questions will help initiate discussion and will bring relevance to individual schools for each topic presented in the training modules.

Quizzes are available at https://gbot.utips.org

Structure, function, and conduct of the governing board

Board member conduct

Board structure and responsibilities

Promoting the vision and mission

  • I believe that placing my signature on the board member agreement means...
  • The greatest strength of my school's board governance structure (i.e., selection of board members, terms, officers, committees, appointments, documentation, etc.) is... and the greatest weakness is...
  • The most important responsibility I have as a board member is...
  • In order to ensure a strong board structure in the future, I would like to see our board focus time and efforts on...
  • As an individual governing board member, I can promote the vision and mission of the school by...

Primary oversight duties of the governing board

Administrator selection, review, and support

Accountability and program assessment

Annual review and accreditation

  • Our governing board's comprehensive process of evaluating our administrator should include...
  • Our governing board could do a better job of supporting our administrator by...
  • As a governing board member, the systems and information I need to ensure accountability and total program assessment are...
  • As a governing board member, my role in the annual evaluation and accreditation process is...
  • The most important goal, and related data, our governing board should monitor is...

Charter school law and public school finance

Charter Schools Act

Charter school finance

Board financial oversight

  • Our governing board can work to improve charter school legislation by...
  • With respect to the Charter Schools Act and public school finance, our school's charter contract with the authorizer may require reexamination in the area of...
  • As a governing board member, the information I need to conduct financial oversight includes...
  • I feel that our governing board's process of reviewing financial information is...
  • Our governing board can improve the board treasurer / business manager relationship and roles by...

Appropriate and legal public governing board meetings

Utah's Open and Public Meetings Act

Productive board meetings

Effective committees

  • The systems our governing board should establish to ensure proper meetings are...
  • I would like our governing board meetings to include more / less...
  • Our governing board meetings are most satisfying when... Our governing board meetings and frustrating and unproductive when...
  • To align to our unique vision and mission, subcommittee reports to the governing board should include...
  • I feel our school would benefit from a subcommittee structure that...

Policy

Waivers

Legal and policy issues

Policy development

  • I have reviewed the waivers in our school's charter and have found that...
  • As a governing board member, I can become more aware of legislative and legal issues by...
  • In preparation for annual review and evaluation of our performance, and with respect to the charter agreement, policy, and legal issues, our governing board should plan for training in...
  • I would like future governing boards to refer to policy when making decisions regarding...
  • Our governing board's policy manual can reflect the school's vision and mission if it includes...

Continuous improvement and long term planning

Board officer roles and responsibilities

Professional learning activities and training

Strategic planning

  • Our governing board officer structure works/does not work because...
  • I would like more professional learning activities in the following areas...
  • To ensure a focus on the governing board's priorities, and to guide future boards, our board should document and place on the board calendar the following training events...
  • The greatest strengths of our governing board's strategic plan are... The greatest weaknesses are...
  • A strong and succinct strategic plan will help guide our school to complete...

Communication and relationships

Building relationships

Communication

Parental involvement

  • The relationship our governing board should work to improve is...
  • The last thing I did, as a governing board member, to improve the relationship with our chartering entity was...
  • One problem our governing board has continued to have that may be resolved with better communication is...
  • Our students will benefit from our efforts to improve communication in the following ways...
  • Our governing board can advance efforts to engage parents at the school by..

Board evaluation and program evaluation

Data driven decision making

Board assessment

School improvement plans and needs assessment

  • The most important data our governing board can collect as an indicator of accomplishing our vision and mission is...
  • The data that I need to do my job as a governing board member includes...
  • The most important thing our governing board should include in our self-assessment is...
  • Our school's improvement plan can be used and referenced for...
  • Our school's strategic plan is tied to the school's improvement plan in the following ways...

Supplemental funding

Grant writing

Fund raising resources

Capital improvements

  • As a governing board member, I can further our fund development efforts by...
  • Our schools best opportunity to obtain supplemental funding is...
  • With regard to supplemental funding, our governing board could do a better job of...
  • When I think about our school facility, I believe it is the governing board's responsibility to...
  • To meet our school's capital needs, our governing board must...

Special education and additional best practices

Special education

Pitfalls to avoid

Additional best practices

  • The systems and structures that are in place at our school to ensure the needs of students are met include...
  • With respect to special education, our school plays the following role...
  • Our governing board is in danger of violating the common pitfall related to...
  • The one thing that can accelerate our governing board's maturation is... 
  • As a governing board member, I am concerned that our board is failing to...