Level 2/3 License Renewal Steps
Level 2 and Level 3 license holders must earn at least 200 renewal points in order to renew their license. If you have any questions about the steps outlined on this page, please call our general licensing help number at (801) 538-7740.
Additionally, Utah Code 53A-1-603 requires that licensed educators currently employed by a district or charter school must include at least two (2) hours of suicide prevention training as part of their license renewal activities. This training is required to be provided by your district or charter school; contact your principal, HR director, or Charter director for more information.
Step 1 - Planning Ahead
The first step in renewing your license is creating your Professional Learning Plan. This is a new requirement for renewal as of 7/1/2012. It is anticipated that current license holders may have already completed sufficient activities to renew their license. It is appropriate that such individuals may have a “plan” that simply details activities that have already been completed. These individuals will be able to start fresh with a new Professional Learning Plan after they renew their current license.
In order to be valid for renewal, your plan must have sufficient professional learning activities to provide the required number of renewal points for your license level.
Acceptable Renewal Activities
Step 2 - Gathering Documentation
Once you have completed your Professional Learning Plan and are ready to renew your license you will need to download the appropriate license renewal form:
Level 2/3 License Renewal Form
Fill out the form and be sure to list all completed professional learning activities. Then print the form and have it signed by a licensed administrator.
If you are an active educator the form must be signed by your administrative supervisor. For most educators this will be the Principal or Vice-Principal responsible for the annual evaluation of the educator. If your direct supervisor is not a licensed Utah administrator you will need to go to the next highest level of supervisor until you reach a licensed Utah administrator. If you are the highest administrative authority in your LEA, the superintendent or charter school director, the president or chairperson of your local board of education should fill this role.
If you are an inactive educator the form may be signed by any licensed administrator; which includes individuals licensed as an education administrator in another state if you live outside of the state of Utah.
Step 3 - Background Check and Ethics Review
Utah State Board of Education rule requires that educators complete the educator ethics review and a new background check within one calendar year of the day on which they renew their license. This means that if you complete a background check and ethics review through the Utah State Office of Education on April 1, 2012 then this would meet this requirement as long as you complete the renewal before April 1, 2013.
Both of these processes can be initiated online at utah.gov/teachers. The background check requires a fee that is separate from the fee you will pay to renew your license. There is no fee associated with the educator ethics review.
Background Check Process - Details
If your Utah educator license is current, the system will only allow you to access these processes after July 1 of the school year after which your license expires. For example, if your license expires on June 30, 2014 the system will allow you to initiate your background check after July 1, 2013.
Remember, once you complete the background check and ethics review, they are valid for renewal for 1 calendar year. The background check process can take some time depending on the current number of requests. If you are certain that you will be able to renew your license, we would encourage you to initiate the background check as early as possible.
Step 4 - Online Renewal
Once you have completed all of the above steps and have received notification that your background check has cleared, you are ready to go online to our website and complete your renewal. You will not submit any of the above documentation at this time, but you will affirm that you have completed the documentation.
Online Utah educator license renewal is provided at utah.gov/teachers. As you complete the process make sure to update your contact information, particularly your email address. Once you have paid for your renewal (remember the licensing fee is different depending on if you are an Active or Inactive Educator), you will be emailed a .pdf copy of your license. Depending on your privacy and email server settings this email might be sent to your junk mail or spam folder.
It is extremely important that you maintain your completed documentation in a safe place. The Utah State Office of Education audits 10% of online renewals. Audits may be selected for cause, but the vast majority of audits are purely random. If you are selected for audit, you will be mailed detailed information on what you need to do. You are required to maintain the completed and signed Level 2 License Renewal Form and all supporting documentation for the professional learning activities listed on the form for at least 1 year from the date of your renewal.
Step 5 - Professional Learning Plan
There really isn’t a Step 5, but as soon as you have renewed your license it is time to start thinking about the next time you’ll renew your license. This is when you should start over with Step 1 and get the Professional Learning Plan outlined. Plan ahead!